How-To Guide SAP Business One Release 8.82 Hotfix 01 PL10 and higher Document Version: 1.0 How to Create EU Sales Reports in SAP Business One 8.82 (DE) Country: Germany
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Table of Contents 1 Introduction... 4 2 Initial Settings... 5 3 Creating EU Sales Reports... 6 4 Submitting Report Files in the Online Portal of the Federal Central Tax Office... 8 Table of Contents 2013 SAP AG. All rights reserved. 3
1 Introduction The German authorities have introduced changes to the law regarding acceptable file formats of the EU sales report, effective January 1st 2013. SAP Business One supports the reporting procedure ELMA5. A company must register for the ELMA5 procedure in the official Web portal of the German Federal Central Tax Office (Bundeszentralamt für Steuern - BZSt) and obtain the following two numbers, which serve as authentication when submitting the report: BZSt sender ID (BZSt Nummer) BZSt registry ID (BZSt ZM-RegistrierungsID) Note Details about the registration procedure can be found in the official online portal of the German Federal Central Tax Office (http://www.bzst.de). In SAP Business One Hotfix 01 PL10 and higher, you can create the EU sales report in the required file format. Note This functionality will not be available in the English language before SAP Business One PL11. To avoid any confusion, the German version of some field names is provided in brackets in this how-to-guide. 4 2013 SAP AG. All rights reserved. Introduction
2 Initial Settings Prerequisites 1. You have registered for the ELMA5 procedure in the online portal of the German Federal Central Tax Office. 2. You have received your BZSt sender ID and BZSt registry ID from the German Federal Central Tax Office. Procedure 1. From the SAP Business One Main Menu, choose Administration System Initialization Company Details Accounting Data tab. 2. In the BZSt Sender ID (BZSt-Nummer) field, enter your company's BZSt sender ID. In the BZSt Registry ID (BZSt-ZM-RegistrierungsID) field, enter your company's BZSt registry ID. 3. Choose Update. Initial Settings 2013 SAP AG. All rights reserved. 5
3 Creating EU Sales Reports Prerequisite You have defined initial settings as described in Initial Settings. Procedure 1. To open the EU sales report wizard, from the SAP Business One Main Menu, choose Finance Financial Reports Electronic Reports EU Sales Report. Choose Next. 2. The EU Sales Report - General Parameters - Step 1 of 3 window appears. 6 2013 SAP AG. All rights reserved. Creating EU Sales Reports
Define the following fields: Field Date (Datum) Year (Jahr) Declaration Period (Meldezeitraum) Code Correction Declaration (Berichtungsmeldung) Include Service Documents (Servicebelege berücksichtigen) Reporting According to 18a, Section 1, UStG (Anzeige nach 18a Abs. 1 UStG) Revoke My Reporting According to 18a, Section 1, UStG (Widerruf meiner Anzeige nach 18a Abs. 1 UStG) Run Type (Verarbeitungslauf) Activity/Description Specify if the documents relevant for the EU sales report should be selected by their posting date or document date. We recommend that you select Posting Date. Specify the fiscal year for which to generate the report. Select a reporting period for the report. Select tax codes that should be considered by the report. Select this checkbox if you want to create a correction of the EU sales report. Select this checkbox if you want to include service documents in the report. Select this checkbox if you want to report according to 18a, Section 1 of the German Turnover Tax Act. Select this checkbox if you want to revoke your reporting according to 18a, Section 1 of the German Turnover Tax Act. Select one of the following: Production Run (Productionslauf) - Select this if you want to submit the report to the German Federal Central Tax Office. Test Run (Testlauf) - Select this if you want to submit this report to the German Federal Central Tax Office for the validation of the structure. This file is not accepted as a valid report. Choose Next. 3. The EU Sales Report - Save Options - Step 2 of 3 window appears. Specify the path to where you want to save the report file and choose Next. 4. The EU Sales Report - Result Summary - Step 3 of 3 window appears. You can access the report file through the link displayed in the window. To exit the wizard, choose Finish (Fertigstellen). Creating EU Sales Reports 2013 SAP AG. All rights reserved. 7
4 Submitting Report Files in the Online Portal of the Federal Central Tax Office For information about the procedure, refer to the document Benutzerleitfaden BOP, chapter Dienste zur Teilnahme am ELMA5 Verfahren des BZSt in the online portal of the Federal Central Tax Office. Note The information about data center operations in the above mentioned document is not relevant for SAP Business One users. 8 2013 SAP AG. All rights reserved. Submitting Report Files in the Online Portal of the Federal Central Tax Office
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