01 SOURCE INSPECTIONS A1. Level 1: Government Source Inspection (GSI) Government Source Inspection is required prior to shipment from your facility. Upon receipt of this purchase order, notify the government representative who services your facility. If a government representative cannot be located, contact the SRCTec Procurement Department immediately. Evidence of GSI (e.g. DCMA Eagle Stamp signifying product acceptance) must accompany each shipment. A2. Level 2: Government Source Inspection (GSI) Government process monitoring and inspection is required. Evidence of GSI (e.g. DCMA Eagle Stamp signifying product acceptance) is not required prior to shipment of this product. Upon receipt of this purchase order, notify the government representative who services your facility. If a government representative cannot be located, contact the SRCTec Procurement Department immediately. B. Customer Source Inspection Source Inspection by a SRCTec non-government customer is required prior to shipment from your facility. Notify SRCTec Procurement Department a minimum of 15 days prior to shipment for scheduling purposes. C. SRCTec Source Inspection SRCTec, Inc. Source Inspection is required prior to shipment from your facility. Evidence of SRCTec Source Inspection must accompany each shipment. Notify SRCTec Procurement Department 5 days prior to shipment for scheduling purposes. SRCTec reserves the right to waive Source Inspection. If so, the SRCTec Quality Assurance Department will notify the supplier in writing. Include copy of notification with shipment papers. * The supplier is responsible for assuring that products are ready for SRCTec source inspection at the scheduled time. The Supplier s readiness includes making available all inspection and test documentation, including the P.O and drawings, inspection/test equipment, and necessary personnel required to complete the source inspection. 07 MATERIAL SAFETY DATA SHEETS A. Supplier shall furnish a legible copy of the most recent Material Safety Data Sheet (MSDS) as published by the original material manufacturer. Revision U Form #: SCM-D-002 Rev Date: 2/6/14
08 RE-SUBMISSION OF PRODUCT D. Failure analysis (FA) may be required for returned material. This requirement is noted on the SRCTec non-conforming material report (MDR or DDR) provided to you with the returned material. It is your responsibility to review these documents and submit the FA information as specified below when FA is required. Details shall be recorded on the SRCTec Failure Analysis Inquiry Log, found on the SRCTec website at http://www/srctecinc.com. Suppliers shall submit the FAIL form prior to re-submission of the product. Please send the form electronically to supplierqa@srctecinc.com. 09 INSPECTIONS/TEST DATA A1. Level 1: Delta First Article Inspection FASA, sample(s), and supporting data submitted to SRCTec. A2. Level 2: Complete First Article Inspection FASA, sample(s), and supporting data submitted to SRCTec. A3. Level 3: Documentation/Other First Article Inspection FASA only, submitted to SRCTec. A4. Level 4: Complete First Article Inspection FASA, sample(s), and supporting data reviewed at suppliers manufacturing location. B. First Article Inspection Sample Part The supplier is required to keep 1 sample (identified properly) at their facility for the life of the product or until another FAI is required, at which time they shall contact SRCTec for direction as to the previous revision sample SRCTec considers this SRCTec property and must be readily available. D. Test Data Test data will be captured electronically and stored on a network server. A backup procedure shall be in place for this server. It is agreed that test data will be supplied to SRCTec upon request. The Certificate of Compliance or shipping documents shall state Test Data available upon request. If test data is not captured electronically, then the test data must be stored in an area that prevents loss, damage, or deterioration. Suppliers shall make the records available within 2 business days from the request date. E. Critical to Function (CTF) - Electrical All characteristics/features identified as CTF must be integrated into the Product Acceptance Test (PAT) for the final assembly. Each characteristic/feature s measurement system must be analyzed for measurement variation and those results along with the PAT must be submitted to SRCTec for review and approval. Once approval has been granted the PAT will be frozen. 100% test is required. Changes Page 2 of 9
to the PAT must be submitted to SRCTec for review and approval prior to incorporation. F. Critical to Function (CTF) - Mechanical All characteristics/features identified as CTF must be 100% inspected. If Gage R&R, process stability, and capability can be demonstrated, SRCTec will authorize a sampling plan. 11. CUSTOMER-OWNED MATERIAL A. Direct-Shipped Material The supplier shall maintain certifications from the original seller/manufacturer for all material supplied by SRCTec, but direct-shipped to the supplier. The certifications shall be made available to SRCTec upon request. The supplier shall certify that the direct-shipped material was used in the manufacture of the product supplied under this Purchase Order. The supplier must provide complete traceability for all SRCTec -owned materials, including Work Order number and Purchase Order number on the supplier s C of C. B. Customer-Furnished (Consigned) Material The supplier shall certify that any material supplied by SRCTec was used in the manufacture of the product supplied under this Purchase Order. The supplier must provide complete traceability for all SRCTec-owned materials, including Work Order number and Purchase Order number on the supplier s C of C. The Supplier shall not return unused consigned material without authorization from the SRCTec buyer. 14. CONTROL OF LIMITED SHELF-LIFE MATERIAL This clause covers the certification and shipment requirements of items that require shelf life control of uncured compounds and storage life control of cured elastomers. The items include: Uncured compounds (for example: paint, adhesives, curing agents, primers, varnishes, elastomeric molding compounds, pressure sensitive adhesives, sealants, thread lock, inks etc.) NOTE: Items such as tapes and labels which have pressure sensitive adhesive back are categorized under uncured compounds. Cured Elastomers (for example: O-rings, gaskets, plate seals, molded shapes etc.) A. The supplier shall identify each item, package, or container with the manufacturing date or cure date and shelf/storage-life expiration date. Product shall have no less than 80% of useful life remaining at time of delivery. B. Definitions Page 3 of 9
Shelf Life: For uncured compounds - the maximum period of time that the uncured compounds may be stored under the manufacturer s recommended storage condition and remain suitable for use. Storage Life: For cured elastomers - the maximum period of time that the appropriate packaged cured elastomers may be stored under specific conditions, after which time it is regarded as unserviceable for the purposes for which it was originally manufactured. The time of manufacture is the time of cure for thermoset elastomers or the time of conversion into a finished product for thermoplastic elastomers C. System for Shelf Life and Storage Life Control The supplier shall maintain a documented system for storing and controlling uncured compounds with limited shelf-life and age-sensitive cured elastomers. The system shall include a method of identifying and controlling such items. D. Cure Date Identification for Storage Life Controlled Elastomers Elastomeric parts shall be identified by marking the cure date (quarter and year) on the part or container. The year shall be divided into quarters as follows: 1st quarter: January, February, March 2nd quarter: April, May, June 3rd quarter: July, August, September 4th quarter: October, November, December The cure date shall show the applicable quarter of the year by number, the letter Q, and the last two digits of the applicable year. Example: May 2008 would be designated by 2Q08. An elastomeric part cured during any given quarter is not considered one quarter old until the end of the succeeding quarter. E. Certification Requirements When shipping shelf-life controlled compounds and storage-life controlled elastomers, the supplier shall include the following additional information on the Certification of Conformance: Date of manufacture for shelf-life controlled compounds Cure date (QQ/YY) for storage-life controlled elastomers Shelf-life expiration date (MMYY) for shelf-life controlled compounds Storage life expiration date (QQ/YY) for storage-life controlled elastomers Batch and or lot number as applicable Date of shipment Manufacturer s name F. Shelf Life of Compounds Applied to Products The supplier shall maintain a documented system for identification and control of limited shelf life compounds so that compounds that had expired shelf life were not Page 4 of 9
used on product shipped to SRCTec. (Examples of limited shelf life compounds are adhesives and paints). G. Storage Life Control of Electronic Components The date codes marked on components shall be no older than specified by the purchase order at time of shipment. 15. TRACEABILITY IDENTIFICATION A. Serial Number Traceability The supplier shall maintain traceability of product supplied under this Purchase Order by marking with a serial number. If a serial number format is not defined on the drawing(s), Statement of Work, or Purchase Order, then the supplier shall use their standard serialization process to generate the serial numbers. B. Product Lot Number or Date Code Traceability The supplier shall maintain traceability of product supplied under this Purchase Order by marking the product (each part) with lot number or date code. If there is a conflict between the drawing and this clause, the drawing shall take precedence. C. Packaging Lot Number or Date Code Traceability The supplier shall maintain traceability of product supplied under this Purchase Order by marking the packaging with lot number or date code. If there is a conflict between the drawing and this clause, the drawing shall take precedence. 16. ELECTRO-STATIC DISCHARGE REQUIREMENT B. Electrostatic Discharge Protection The Supplier shall establish and maintain a written electrostatic discharge control program for the control of Electro-Static Discharge (ESD) during fabrication, handling, and packaging of electrical and electronic parts, assemblies, and equipment. The program must comply with the requirements of the most current version of Mil- Std-1686 or ANSI/ESD S20.20. The product supplied under this Purchase Order requires the use of Electrostatic Discharge (ESD) protective packaging. ESD protective packaging and package markings shall be in accordance with the drawing and this clause. If there is a conflict between the drawing and this clause, the drawing shall take precedence. The outer surface of the protective package for each electrostatic discharge sensitive (ESDS) part, shall be marked with an ESD caution symbol (reference EOS/ESD S8.1), notifying material handlers that ESDS items are contained inside. Pictures displayed below are acceptable examples: Page 5 of 9
18. COMPONENT LIFECYCLE MANAGEMENT A. The supplier shall notify their SCRTec Supply Chain Lead, in writing, within 10 working days upon learning of a parts obsolescence issue that will affect the support of the supplied product. Any such notification shall be accompanied by 1) a concise problem statement, 2) background data, and 3) specific recommendations to mitigate the problem. As part of the recommendations, the supplier shall propose alternative cost-effective trade-offs. The trade-off analysis shall include, but not be limited to: Determine candidates for End-of-life buys In-house or other vendor re-manufacture of parts Component re-design, development of alternate parts, trade studies, make/buy decisions Use of next higher assemblies The supplier shall provide their SRCTec Supply Chain Lead with a quarterly report regarding lifecycle analysis and lifetime buyout recommendations. 19. SOFTWARE/FIRMWARE A. If the product that is being supplied contains software and/or firmware and there is a need to change it, you must complete a Request for Change Authorization (RCA) per the SRCTec Supply Chain Manual. The completed RCA and the Page 6 of 9
software and/or firmware must be submitted to your SRCTec buyer via conventional mail (SW/FW on disk). The file must be revision controlled and traceable to the date of the change and accompanied with a Version Description Document (VDD). AT NO TIME IS SOFTWARE TO BE DELIVERED TO ANYONE OTHER THAN THE BUYER! 20. MATERIAL DISCOVERED TO BE NONCONFORMING AFTER SHIPMENT The Supplier shall promptly notify SRCTEC, in writing, when nonconforming product has been shipped. The notification shall include part numbers and rev, traceability (lot, serial, or manufacturer numbers), ship dates, quantities, and a description of the nonconformance. This applies to any nonconformance that departs from drawing, specifications, or purchase order requirements. 21. AOI REQUIREMENTS* All CCA s shall be programmed on an AOI machine to inspect for: wrong, missing or extra parts; polarity and solder joint criteria. Solder joint criteria may be inspected using X-Ray instead of AOI. Records of AOI operation by UCN and Part number shall be retained by the Seller and made available upon request. 22. AXI (AUTOMATED X-RAY INSPECTION) OF CIRCUIT CARD ASSEMBLIES Automated X-Ray Inspection (AXI) of Circuit Card Assemblies (CCA) Requirement Inspection shall be performed by Automated x-ray (AXI) and/or x-ray. CCA s shall be x- rayed for all hidden solder joints, including BGA and any other inaccessible solder joints, to ensure good solder joints have been achieved. X-ray can be used for other solder joints not inspected during AOI. Records of the AXI or x-ray by UCN and Part number shall be retained by the Seller and made available upon request. 23. CORRECTIONS Changes or corrections to records, regardless of the media, shall be made as follows: draw a single line through the old data, enter the correct data, date, and apply stamp or initials or signature of individual making the correction. No erasures, covering, or "whiteout" allowed. 24. ELECTRONIC PART DEFINITION (SOLID MODEL) Suppliers shall have a SRCTec approved procedure that outlines their translation process. The documentation must demonstrate traceability and compliance to the EPD database. Page 7 of 9
Revision History: Revision Date Description A 6/28/06 Initial Release B 8/07/06 Added Revision History Block. Changed QMS-F-402 to QMS-D-402 C 11/17/06 Changed all SRC references to SRCTec D 12/21/06 Changed references to SRC to SRCTec that were missed in prior revisions E 5/4/07 Added Supplier Scrap Requirements Added First Article Requirements F 4/15/08 Changed from Syracuse Research Corporation to SRCTec in 01A and 01B; Added Test Data bullet to 03A; Added last sentence to 08A; Added 08D; Re-wrote 09D. G 8/25/08 Updated various sections. H 03/06/09 Updated to be compatible with the Supply Chain Manual J 11/09/09 Removed clauses 02, 03, 04, 05, 06, 08A, 08B, 08C, 09B, 09C, 10, 12, 13, 16A, 17A, and 17B. These are addressed in the Supply Chain Manual. Clarified 15A and 15B. K 11/17/09 Added 09A Levels 1-4 L 05/04/10 Changed 16A to 16B Auto reformat issue during changes to rev J. Added the A and B back into section 11 Customer-Owned Material M 12/15/10 Updated 01A identified and defined level 1 and level 2. Updated 08D clarified requirement to include RTV Other and RTV debit. Updated 09D when test data is not captured electronically. Added 09E, 09F, and 18A. N 07/11/11 Updated 16B added clarification (text and photos) of proper marking of electrostatic discharge sensitive (ESDS) items. P 07/20/11 Added the following to 16B at the beginning The product supplied under this Purchase Order requires the use of Electrostatic 08D rewritten for clarification Added clause 19. SOFTWARE/FIRMWARE Q 8/24/11 18A: rewritten 15A and 15B: Added If there is a conflict between.. 09B:added R 12/16/11 19: removed email or by replaced a detailed description of the change with accompanied with a Version Description Document (VDD). Page 8 of 9
S 6/12/12 Clause 16: Changed title from Packaging to Electro-Static Discharge Requirement and added first paragraph. Clause 11: Changed title from Customer-Furnished Material to Customer Furnished (Consigned) Material and added the last sentence in 11B. Added clauses 14B, 14C, 14D, 14E, 14F, 14G, 20, 21, 22, 23, & 24. Clause 14: Changed title from Limited-Life Material to Control of Limited Shelf-Life Material. Added text preceding 14A. T 8/1/13 Clause 08D: Rewritten; Removed * s and accompanying note. U 2/6/14 Changed document number from QMS to SCM Page 9 of 9