E-5 PROCUREMENT OF GOODS UNDER NATIONAL SHOPPING PROCEDURES (For Contracts valued less than the equivalent of US $30,000 each)
INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS UNDER NATIONAL SHOPPING PROCEDURES To Dear Sirs, Sub : INVITATION FOR QUOTATIONS FOR SUPPLY OF 1. You are invited to submit your most competitive quotation for the following goods:- Brief Description of the Goods Specifications* Quantity Delivery Period Place of Delivery Installation Requirement if any * Where ISI certification marked goods are available in market, procurement should generally be limited to goods with those or equivalent marking only. 2. Government of India has received a credit from the International Development Association (IDA) in various currencies equivalent to US$ towards the cost of the Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued. 3. Bid Price a) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re writing. b) All duties, taxes and other levies payable by the contractor under the contract shall be included in the total price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d) The Prices should be quoted in Indian Rupees only. E-5 1 NSP/GOODS
4. Each bidder shall submit only one quotation. 5. Validity of Quotation Quotation shall remain valid for a period not less than 15 days after the deadline date specified for submission. 6. Evaluation of Quotations The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which (a) (b) are properly signed ; and conform to the terms and conditions, and specifications. The Quotations would be evaluated for all the item together/would be evaluated separately for each item. [Select one of the options]. 7. Award of contract The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. 7.1 Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract. 7.2 The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. 8. Payment shall be made immediately after delivery of the goods. 9. Normal commercial warranty/ guarantee shall be applicable to the supplied goods. 10. You are requested to provide your offer latest by.hours on...(date). E-5 2 NSP/GOODS
11. We look forward to receiving your quotations and thank you for your interest in this project. ( Purchaser ) Name:... Address:...... Tel. No.... Fax No.... E-5 3 NSP/GOODS
FORMAT OF QUOTATION * Sl. No. Description Goods Specifications Qty. Unit Quoted Unit Rate in Rs. Total Amount In Figures In Words Gross Total Cost : Rs.... We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs....(amount in figures ) (Rs.... amount in words) within the period specified in the Invitation for Quotations. We also confirm that the normal commercial warrantee/guarantee of... months shall apply to the offered goods. Signature of Supplier * Applicable while the bids are being invited for more than one item and would be evaluated for all the items together. Modify where evaluation would be made for each item separately. NR/ls Friday, A gust 25, 2000 u m:\pdat\sbd\eqpt\e5-nsp\e-5.doc E-5 4 NSP/GOODS