NATIONAL CENTRE FOR CELL SCIENCE, PUNE-411007 NCCS COMPLEX, GANESHKHIND, PUNE-411 007 (An autonomous Institution of the Department of Biotechnology, Govt. of India) Tender Notice No. NCCS/RC/S&P/P-05/2013 Date: 14.02.2013 TENDER NOTICE FOR ANNUAL RATE CONTRACT Sealed Bids (Single Bid System) are invited from the reputed manufacturers who have all India network of sales either directly or through their authorized dealers/distributors for the supply of following items on Annual Rate Contract basis for the year 2013-2014. Sr. Items EMD Non Refundable Tender Document Fee 1 Laboratory Chemicals / Solvents (Indigenous) 2 Laboratory Glasswares, (Indigenous) 3 Laboratory Plasticwares (Indigenous) 4 Filter papers or equivalent Rs. 12500/- Rs. 1000/- 5 Laboratory Apparatus & equipments (Indigenous & small value upto Rs.50000/- for single item excluding all taxes and duties) 6 Computer spares and consumables 7 Oligonucleotides & Peptides with modifications 8 Office Furniture (Godrej Make) Rs. 12500/- Rs. 1000/- 9 Electrical Items Rs. 5000/ Rs. 1000/- 10 Animal Feeds * Rs. 5000/- Rs. 1000/- 11 Civil Items (Plumbing, Point etc.) Rs. 5000/- Rs. 1000/- Tender Documents can be obtained from the Stores and Purchase Section, on payment Tender document Fees (non-refundable) as mentioned above, by Demand Draft drawn in favour of the Director, NCCS, Pune, from 14.02.2013 to 08.03.2013 between 10.00 am and 4.00 pm. The terms and conditions of the tender documents are to be perused thoroughly before quoting. Last date for issue of Tender Documents: 08.03.2013 Last date for submission of completed Tenders up to 1.00 PM: on 011.03.2013 Tenders will be opened at 2.00 PM on: 12.03.2013 in presence of the bidders. The tender documents and terms & conditions (Annexure I & II) are also available on our Web site: http://www.nccs.res.in the firms who download the Tender Documents should submit the separate DD towards the Tender documents fees with their Bids. In-Charge (Stores & Purchase)
ANNEXURE -I QUOTATION TO BE SUBMITTED ON YOUR LETTER HEAD IN THE FOLLOWING FORMAT 1. Name of Manufacturer : - 2. Make / Brand : - 3. Whether the Price List is : - Inclusive of Excise duty or not. 4. Whether price list Applicable is : - inclusive of Taxes or not. 5. Maximum discount payable on Manufacturer s : - Price list applicable. 6. Additional discount of Dealer over : - and above Sr. No.5 above. 7. Effective date of price list. : - (A copy of price list duly signed with Tenderer s Rubber Stamp to be submitted with the Tender.) All the terms & conditions mentioned in the attached Annexure are acceptable to us. Signature of the Proprietor/ Authorized Person of the Firm with seal Place: Date: To, The Director N.C.C.S Pune University Campus Ganeshkind, Pune- 411 007.
ANNEXURE II Terms & Conditions 1. The Earnest Money Deposit (EMD) and Non-refundable Tender processing fee as per advertisement should be in the form of Demand Draft from a Scheduled Bank in favour of The Director, NCCS, Pune. The Earnest Money of the unsuccessful Tenderers will be returned immediately after the finalization of Annual Rate Contracts. The Earnest Money Deposit of the successful Bidders will be retained till the validity of Annual Rate Contract period. The Earnest Money of successful bidders can also be forfeited for non-execution of our Orders within the delivery period or due to unsatisfactory services during the currency of Annual Rate Contract. 2. Tender documents for each category of items should be submitted separately. Similarly separate EMDs as indicated should accompany with the respective offers/bids. 3. The tenderers will have to indicate the brand of the product for which they are submitting their rate contract offer. 4. NCCS is interested to enter into annual rate contract with only reputed manufacturers or with their authorized dealers/distributors. Hence, the tenderers are advised to attach the relevant documents along with their offer to prove credentials or bonafides with regard to their well established manufacturer or authorized dealer in terms of quality/reputation of their products in scientific community. 5. The latest copies of Income Tax clearance certificate, CST, BST Registration should be sent along with your offer. 6. Please do submit the list of your customers (Government/Private research Laboratories/Institutes of reputed with special reference to CSIR/DBT/ICMR laboratories/institutes.). In your customer list the name of the contact person, designation, telephone, fax nos. and e-mail address must be given. 7. We will prefer to enter into rate contract with manufacturers who can supply the materials directly to us from depot or warehouse at Pune. The manufacturer should have authorized dealer in Pune. This is to enable the supplier to execute the orders of NCCS within 48 hours delivery period given in the Purchase Order. 8. Authorized dealers/distributors must enclose an authority letter from their Principal along with their offer indicating that they are authorized to quote/sale the product of their Principals. 9. Please mention maximum discount on your price list as applicable to Government Research Institutes. Discount must be indicated in words as well as in figures. 10. The RC must be valid for a period of one year from the date of awarding the contract.
11. Your offer should be based on Free delivery at NCCS Stores, Pune otherwise your offer will not be considered. 12. The tenderer must agree for immediate free replacement in case of any discrepancy is found with regard to quality/quantity of the material supplied by them under this rate contract. 13. NCCS, Pune is exempted from payment of Central Excise Duty under Government Notification No.10/97 dated 01-03-1997. The tenderers are advised to go through this notification thoroughly and mention clearly regarding the Excise Duty in their offer. 14. Please indicate Sales Tax/VAT/Octroi as applicable separately. (Please metion the existing percentage of all the duties levies separately) 15. Payment will be made within 30 days time after the receipt of material in our Stores in good condition. No other payment term will be acceptable to us. Payment will be made directly to the suppliers by crossed Cheques. 16. The manufacturers must indicate names and addresses of their local authorized dealer in Pune. In case, you have no dealer at Pune, then the name and address of your dealer can be given. 17. There will be no separate packing and forwarding charges payable for supply against this rate contract supplies. 18. The tenderer is required to furnish the Permanent Account Number (PAN) as allotted by the Income Tax Department. 19. Your offer should be sent in a sealed cover with indication on envelope Tender for Chemical/Solvents, Glassware, Apparatus and Office furniture & allied items, etc. for supply against Annual Rate Contract and addressed to Director, NCCS, Pune-411 007 mentioning the RC File No.. Due Date 20. Tenders will be opened on prescribed date and time. 21. Wherever applicable, minimum warranty period should be of one year. Please indicate warranty clause in your offer. 22. Your offer should be clearly written or typed without any cutting or overwriting. 23. The price to be quoted (price as indicated in the price list less discount plus taxes and duties if any applicable) by the tenderer under the rate contract should in no event exceed the lowest price at which the tenderer sells the stores of identical description to any other person under rate contract. This undertaking in writing must be sent along with your offer. 24. The tenderer will have to supply the ordered material under this rate contract within the delivery period as indicated in our purchase order otherwise order can be cancelled and further action as deemed proper will also be taken. 25. Late and delayed offers will not be considered at all. 26. Compliance with National/International standards, if any, should be specified. 27. Parallel rate contracts for similar items can be placed at any time during the period of rate contract with one or more parties.
28. The rate contract can be terminated without any notice in case the performance of the tenderer is found consistently unsatisfactory or due to the serious lapse on the art of the tenderer. Where lapses are serious nature in addition to termination of contract the firm will forfeit their EMD. 29. Chemicals and solvents in bulk packing & bulk quantity which are not shown in the price list for Rate Contract can now be quoted by the Manufacturer separately with each page must be signed by the authorized signatory and this quotation will form a part of Rate Contract and all the terms & conditions of rate contract including discount and validity will be applicable on it. This quotation can be submitted with the Rate contract offer & no quotation in this regard by the firm at their own will be acceptable later on by us. It is further intimated that this quotation must be signed, dated & stamped by the authorized signatory of the manufacturer. Tenderers may please note that NCCS would like to procure bulk chemicals & solvents only from the manufacturers with their Test Reports. 30. * List of Items to be covered (ANIMAL FEEDS) under Annual Rate Contract For Sr. No. 10 of this Tender No. are as follows. The quantity mentioned is for 12 months period. However, it may vary as per our requirement. Sr. No. Description of Animal Feeds & Feed Supplements Quantity Kgs/Year 01 Inbred Rat & Mice Feed (Pellet 10000 form only) *02 Gamma Irradiated inbred mice 5000 feed (Pellet form only) 03 Rat & Mice feed Maintenance diet 12500 (Pellet form only) 04 Rabbit feed (Pellet form only) 3750 05 Black Grams 200 06 Green Grams 200 07 Cork flakes (Mohan s brand) 300 08 Carrots 850 09 Cabbage 250 10 Rice Husk/ Corn Cab 10200 in In case suitable Gamma-Irradiated feed is not available, similar quantity of Inbred Rat & Mice feed be procured in its place. Note I : - Animal Feeds from newer Sources/Manufacturer may be sent for feed analysis/testing and or subjected to in-house feed trial with sample provided by the manufacture to confirm its suitability for use in the NCCS animal facility. Note II : - The manufacturer should confirm the Minimum requirement of Composition of feed as per Internationl / National ( NRC,UFAW/ NIN Hyderabad ) guidelines of laboratory animals. (Sample table for easy reference is given below)
Sr. No. Average daily nutrient requirement in percentage of whole diet per kilo of diet. Species Carbohydrates Proteins Fats Calcium Phosphorus Fibre / Roughages 01 Mouse 45-55 16-20 3-12 0.5 0.5 2.5-5.5 02 Rat 45-55 16-20 5.0 0.6 0.6 2.5-5.5 03 Guinea- 45-50 20 3-5 1.2 0.6 10 Pig 04 Rabbit 45-55 15 3-5 Needed Needed 15 05 Hamster 45-65 24 3.5 0.6 0.35 2.5-5.5 This table is not intended to indicate total dietary needs. Note III : - The feed should be free from Aflatoxin and Coliform bacterial contamination. The manufacturer is required to submit report of Feed analysis and microbial analysis of the feed. The manufacturer is required to submit Heavy Metals / Pesticide report analysis of feed. 31. All disputes subject to Pune jurisdiction only. 32. The Director NCCS reserves all the rights to accept or reject any offer in part or in full without assigning any reason/s thereof. The tenderers will have to confirm in writing in their offer that all the terms and conditions mentioned above are acceptable to them. 33. The suppliers who download the tender document from NCCS web, should attach the tender form fees in the form of Demand Draft separately with EMD along with technical bid, else tender will be likely to be rejected. 34. PRE-BID MEETING shall be held on 27.02.2013 at 11.00 a.m. in the Meeting Room at National Center For Cell Science, NCCS Complex, Ganeshkhind, Pune- 411 007. Sd/ In-Charge (Store & Purchase Section)