Human Resource Management Advisory Accessible Parking as a Reasonable Accommodation HRMA -016 October 11, Executive Order 17-262 - Tropical Storm Nate HRMA -015 October 5, Executive Order 17-259 - Hurricane Irma HRMA -014 October 2, U.S. Citizenship and Immigration Services (USCIS) Revised E-Verify Participation Poster HRMA -013 September 19, Hurricance Irma Office Closure Information HRMA -012 September 18, SES Extraordinary Payment and Regular Compensatory Leave Payment Plans HRMA -011 September 6, Administrative Leave for Hurricane Irma Office Closures HRMA -010 September 6, Certified Disaster Relief for the American Red Cross HRMA -009 September 6, Executive Order Hurricane Irma HRMA -008 September 5, Tropical Storm Emily HRMA -007 July 31, U.S. Citizenship and Immigration Services (USCIS) Revised I-9 HRMA -006 July 18, Employment Protections for Eligible Members of the Florida Wing of the Civil Air Patrol HRMA -005 June 14, Public Service Employees Recognition Week HRMA -004 April 17, Take our Daughters and Sons to Work Day HRMA -003 March 28, USCIS Issues (Handbook for Employers M-274): Guidance for Completing Form I-9 HRMA -002 March 3, EEOC Depression, PTSD, & Other Mental Health Conditions in the Workplace HRMA -001 January 9, New Florida Minimum Wage SUPERSEDES: New Florida Minimum Wage HRMA 2014-05 and Florida Minimum Wage HRMA 2015-015 HRMA 2016-025 December 9, 2016 EEOC Enforcement Guidance on National Origin Discrimination HRMA 2016-024 November 21, 2016 USICS Issues New I-9 Employment Eligibility Verification Form HRMA 2016-023 November 15, 2016 Additional Office Closures Due to Hurricane Matthew-Citrus, Dixie, Gilchrist Counties HRMA 2016-022 October 7, 2016 Additional Office Closures Due to Hurricane Matthew HRMA 2016-021 October 6, 2016 Revised Administrative Leave for Hurricane Matthew Closures HRMA 2016-020 October 6, 2016 Administrative Leave for Hurricane Matthew Office Closures HRMA 2016-019 October 5, 2016 Executive Order 16-230-Hurricane Matthew HRMA 2016-018 October 4, 2016 Administrative Leave for Hurricane Hermine Office Closures HRMA 2016-017 September 14, 2016 EEOC Enforcement Guidance on Retalitation and Related Issues HRMA 2016-016 September 9, 2016 SES Extraordinary Payment Plan Activation for Hurricane Hermine HRMA 2016-015 September 6, 2016 Veterans' Preference Revisions to the State of Florida Application HRMA 2016-014 September 1, 2016 Executive Order 16-205 Tropical Depression #9 HRMA 2016-013 August 31, 2016 Fair Labor Standards Act (FLSA) Posting Update HRMA 2016-012 August 2, 2016 Fair Labor Standards Act (FLSA) White-Collar Exemption Update HRMA 2016-011 July 8, 2016 Veterans' Preference Rule Revision HRMA 2016-010 June 29, 2016 Employment Actions Seminar HRMA 2016-009 June 22, 2016 Executive Order 16-136 Tropical Storm Colin HRMA 2016-008 June 6, 2016 Fair Labor Standards Act (FLSA) White-Collar Exemption Update HRMA 2016-007 June 2, 2016 EEOC - Employer-Provided Leave and the Americans with Disabilities Act HRMA 2016-006 May 23, 2016 2016 Public Service Recognition Week HRMA 2016-005 April 14, 2016 Form I-9 Expiration Date of March 31, 2016 HRMA 2016-004 March 31, 2016 2016 Take Our Daughters and Sons to Work Day HRMA 2016-003 March 30, 2016 Fair Labor Standards Act (FLSA) White-Collar Exemption Update HRMA 2016-002 March 23, 2016 Individuals with Disabilities HRMA 2016-001 January 22, 2016 HRM Policy Communications HRMA 2015-016 December 8, 2015 Florida Minimum Wage HRMA 2015-015 October 27, 2015 Agency Reporting Requirements HRMA 2015-014 October 8, 2015 Technical Rule Changes HRMA 2015-013 September 9, 2015 Executive Order 15-173 Tropical Storm Erika HRMA 2015-012 August 28, 2015 Executive Order 15-158 Severe Weather and Flooding HRMA 2015-011 August 7, 2015 Revisions to FMLA forms by the U.S. Department of Labor HRMA 2015-010 July 16, 2015 Department of Labor, Fair Labor Standards Act (FLSA), 29 CFR Part 541 HRMA 2015-009 July 13, 2015 U.S. Supreme Court Religious Discrimination Opinion HRMA 2015-008 July 10, 2015 Adoption Benefit Program for State Employees HRMA 2015-007 July 1, 2015 Florida Civil Rights Act (Chapter No. 2015-68) HRMA 2015-006 June 30, 2015 Agency Inspectors General HRMA 2015-005 June 30, 2015 U S Supreme Court Pregnancy Discrimination Opinion - Young vs UPS HRMA 2015-004 April 14, 2015 Job Fair Notice HRMA 2015-003 April 6, 2015 2015 Public Service Recognition Week HRMA 2015-002 March 31, 2015 2015 Take Our Daughters and Sons to Work Day HRMA 2015-001 March 24, 2015 Broadband Code Changes HRMA 2014-006 Reissued December 9, 2014 Broadband Code Changes HRMA 2014-006 December 3, 2014 New Florida Minimum Wage HRMA 2014-005 October 23, 2014 1 of 6 Rev 11-6-17
Revised Program Guideline Administration of the Nursing Mother Provision of the Federal Patient Protection and Affordable Care Act of 2010 HRMA 2014-004 September 15, 2014 Employee Handbook Template HRMA 2014-003 September 10, 2014 Updated Applicant Guide HRMA 2014-002 August 22, 2014 Enforcement Guidance on Pregnancy Discrimination and Related Issues HRMA 2014-001 July 17, 2014 Human Resource Management Policy Communications [Formats Implemented January 1, 2016] Recruitment Requisition Data Collection for Reporting Program Manual HRM -022 October 31, Determining Hours Worked, Leave Used and Leave Payouts Following the Death of an Employee HRM -021 October 12, Affirmative Action Program Manual HRM -020 August 28, Military Leave for Recurring Reserve or National Guard Training SUPERSEDES: Policy Guideline HRM 2016-009: Military Leave for Recurring Reserve or National Guard Training HRM -019 August 4, Human Resources Self-Assessment Program Manual (Revised June ) HRM -018 June 22, Administrative Leave for Reexamination or Treatment with Respect to Military-Service-Connected Disability SUPERSEDES: Policy Clarification 2007-#004 Administrative Leave for Reexamination or Treatment with Respect to Service-Connected Disability HRM -017 May 1, Performance Evaluations for Employees on Exended Leave and the Impact on Employment Actions HRM -016 April 20, Administration of Performance Management Process SUPERSEDES: Program Guideline Administration of Performance Management Process HRM -015 April 20, Performance Evaluation System: Rater's Program Manual (Revised 04/18/17) HRM -014 April 20, Hours of Work, Disability Leave With or Without Pay and Employer Contributions for Employees on Workers' Compensation SUPERSEDES: Program Guidelines: Hours of Work, Disability Leave with or Without Pay and Employer Contributions for Employees on Workers' Compensation HRM -013 April 18, Pandemic Emergency Response Program Manual (Revised 04/06/17) HRM -012 April 17, Probationary or Permanent Status for Career Service Employees (Revised 04/04/17) SUPERSEDES: Rule Interpretation 60L-33-2008-#011 HRM -011 April 17, Job Candidate Program Manual (Revised March ) HRM -010 March 22, Supervisor's Recruitment and Selection Program Manual (Revised March ) HRM -009 March 22, Assessing Candidates for Employment Program Manual (Revised March ) HRM -008 March 22, Transition for Career Service Employees Program Manual HRM -007 June 29, Agency Reorganization Request Program Manual HRM -006 June 27, Voluntary Self-Identification HRM -005 February 7, Administration of Veterans' Preference in the Career Service SUPERSEDES : Program Guideline: Interim Administration of Veterans' Preference in the Career Service HRM -004 February 6, Emergency Conditions: Administering Essential Services Performed During Facility Closures and Administering Extraordinary Pay HRM -003 February 7, Personnel Records- Maintenance and Collection of Employment Documents in the Personnel File and Employee Data int the Human Resource Information System SUPERSEDES: Program Guidelines, Personnel Records- Maintenance and Collection of Employment Documents in the Personnel File and Employee Date in the Human Resource Information System HRM -002 February 6, Definition of Turnover for Competitive Pay Issues SUPERSEDES: Policy Clarification 2008-#003, Definition of Turnover for Competitive Pay Issues HRM -001 April 5, OPS Handbook Template (Revised 12/02/16) December 2, 2016 Employee Handbook Template (Revised 12/02/16) December 2, 2016 Identifying Positions Appropriate for Telework and Determining Employee Eligibility SUPERSEDES : Policy Guideline: Identifying Positions Appropriate for Telework and Determining Employee Eligibility HRM 2016-010 November 30, 2016 Military Leave for Recurring Reserve or National Guard Training Rev. 10-20- 16 SUPERSEDES: Program Guideline: Military Leave for Recurring Reserve or National Guard Training HRM 2016-009 October 20,2016 State Employee Tuition Waiver Program FAQ SUPERSEDES: State of Florida Employee Educational Assistance Program FAQ HRM 2016-008 October 5, 2016 2 of 6 Rev 11-6-17
Employee Assistance Program - General Policies SUPERSEDES: Policy Clarification #2011-004, Employee Assistance Program General Terms and Policies Governing Time Off HRM 2016-007 September 12, 2016 Veterans' Recruitment Plan Program Manual HRM 2016-006 August 18, 2016 State Employee Discount Offers SUPERSEDES: Policy Clarification #-001, State Employee Discount Offers HRM 2016-005 June 29, 2016 Human Resource Pandemic Emergency Response Manual SUPERSEDES: Human Resource Pandemic Emergency Response Manual HRM 2016-004 May 3, 2016 Mentoring and Volunteering Administrative Leave HRM 2016-003 April 22, 2016 Interim Administration of Veterans Preference in the Career Service SUPERSEDES: Program Guideline: Interim Administration of Veterans' Preference in the Career Service HRM 2016-002 April 15, 2016 Temporarily Rescinded, Refer to HRMA 2016-010 General Policies On Workdays, Work Periods, Work Schedules, and Accommodations for Daylight Saving Time (DST) SUPERSEDES: Policy Clarification 2014-#001, General Policies on Work Periods, Work Schedules, and Accommodations for Daylight Saving Time (DST) HRM 2016-001 February 25, 2016 Program Guidelines October 4, 2006 Revised: August 23, 2007 Revised: July 7, 2009 Revised: April 5, 2010 Revised: September 15,2010 Revised: November 23, 2011 Revised: January 21, 2014 July 1, 2014 October 15, 2014, Rescinded and Replaced with Policy Guideline 2016-002 on April 15, 2016 Interim Administration of Veterans' Preference in the Career Service 24-Hour Annual Leave Payout 10/4/2006 Revised March 17, 2015 Exempting Employees from the Career Service as Confidential April 10, 2007 Revised: October 15, 2008 Revised: May 20, 2010 Extension of Probationary Periods for Career Service Employees April 10, 2007 Senior Management Services & Selected Exempt Services Proration/Payment Instructions for Annual Leave SES&SMS Pro-ratio: Sample Calculation Worksheet May 2, 2007 Rescinded: July 16, 2007 Reissued: September 12, 2007, December 6, 2007 Rescinded: July 16, 2007 Reissued: September 12, 2007 Revised: December 6, 2007 Military Leave for Salaried Employees Cabinet Resolution September 25, 2001 Governor Bush's Proclamation September 12, 2003 Pay Additives Rate of Pay - Includible Payment Types Administration of Public Record Exemptions Applicable to Personnel Information and Other Personal Information Selective Service Registration 5/4/2007 Revised 8/22/2012 Revised 3/7/2014 Revised June 9, 2015 10/11/2007 Revised June 9, 2015 April 2, 2008 Revised: November 25, 2008 April 4, 2008 Revised: July 6, 2011 Revised: August 3, 2015 October 2, 2008 Revised: October 15, 2008, Revised: February 3, 2009 Revised: March 28, 2011 Revised: June 15, 2012 3 of 6 Rev 11-6-17
Reemployment of Florida Retirement System Retirees in the State Personnel System July 27, 2010 Administration of the Nursing Mother Provision of the Federal Patient Protection and Affordable Care Act of 2010 Military Leave for Recurring Reserve or National Guard Training July 29, 2010 Revised September 9, 2014 3/22/2012 Revised: June 8, 2015 Rescinded and Replaced with Policy Guidline HRM 2016-009, October 20, 2016 Deferred Retirement Option Program (DROP) Originally Issued: December 1999 Revised: April 27, 2012, Revised October 22, 2014, Revised February 16, 2015 Social Media - Use by Agencies in the Hiring Process and Personal Use by Employees July 16, 2012 Administrative Leave Prudent Fiscal Management Through Tracking and Monitoring Hours of Work May 28, 2013 Administration of the Performance Management Process During the Transitional Period 7/9/2013 Rescinded and replaced by Program Guideline -Administration of the Performance Management Process on 6-9-15] Agency Administration of Employee Status Indicators Applicable to Equal Employment Opportunity (EEO), Veteran 100A Reporting, and Military Status October 11, 2013 Definitions of Spouse and Family Members for use under the Family Supportive Work Program, Family and Medical Leave Act, and Accrued Family Sick Leave October 23, 2013 Revised: March 27, 2015 Identifying Positions Appropriate for Telework and Determining Employee Eligibility 4/18/2014 2016-010 on November 30, 2016 Personnel Records Maintenance and Collection of Employment Documents in the Personnel File and Employee Data in the Human Resource Information System 10/3/2014-002 on February 6, Hours of Work, Disability Leave With or Without Pay and Employer Contributions for Employees on Workers Compensation 3/17/2015-013 on April 18, Military Leave Without Pay Provisions for Eligible other Personal Services Employees 3/20/2015 Revised: June 9, 2015 Administration of the Performance Management Process 6/10/2015-015 on April 20, Rule Interpretations Administrative Leave for Death in the Family Family Sick Leave Usage SES/SMS Annual Leave Payment Upon Entering/Leaving DROP Sick Leave Transfer (Donation) Plan 60L-34-2006-#001 60L-34-2006-#002 60L-34-2006-#003 60L-34-2006-#004 October 4, 2006 Revised: September 29, 2009 10/4/2006, Rescinded and replaced with Program Guideline on October 23, 2013 October 4,2006; on October 22, 2014 October 4, 2006 Revised May 10,2010 Revised October 1, 2013 4 of 6 Rev 11-6-17
Administrative Leave - Witness 60L-34-2006-#005 December 6, 2006 SES Employees - Special Compensatory Leave Provisions Disposition of Annual Leave Credits for an Employee Terminating from the Deferred Retirement Option Program (DROP) Salary Additives: On-Call/Call-Back 60L-34-2007-#001 60L-34-2007-#002 60L-32-2007-#003 May 22, 2007 Revised: April 2, 2008 Revised: November 27, 2013 September 28, 2007; on October 22, 2014 October 11, 2007 Revised: September 15, 2010 Revised January 23, 2014 Salary Additives: On-Call and leave Status 60L-32-2007-#004 October 11, 2007 Revised: September 15, 2010 Administrative Leave: Death in the Family 60L-34-2007-#005 November 30, 2007 Defining "Continuous Service", "State Government Creditable Service", and "Creditable State Employment" for purposes of administering Rule 60L-34, Florida Administrative Code 60L-34-2008-#001 March 11, 2008 Revised: December 21, 2010 Revised: May 11, 2015 Leave Accrual During Partial Work Periods for Career Service Employees 60L-34-2008-#002 March 11, 2008 Waiting Period for the Payment or Transfer of Leave for Career Service, SES and SMS Employees Leave Payouts - Rate of Pay Calculation Compelling Use of Special Compensatory Leave Special Compensatory Leave Payments Upon Entering the Deferred Retirement Option Program Use of Paid Disability Leave for Employees on Workers Compensation Hours of Work on the First Day of Injury/Illness (Workers Compensation) 60L-34-2008-#003 60L-34-2008-#004 60L-34-2008-#005 60L-34-2008-#006 60L-34-2008-#007 60L-34-2008-#008 April 2, 2008 Revised: July 26,2010 Revised: January 12, 2011, Revised: August 10, 2011, Revised: October 22,2014 April 2, 2008 Revised: December 21, 2010 Revised: November 27, 2013 Revised: May 20, 2015 5/1/2008 Revised: February 28, 2013 Revised: July 1, 2013 Revised: November 27, 2013 Revised: June 5, 2015 6/9/2008 Revised: November 27, 2013 Rescinded and replaced with Program Guideline on February 16, 2015 7/22/2008 on March 17, 2015 7/22/2008 on March 17, 2015 Length of Leave Covered Under the Family Supportive Work Program 60L-34-2008-#009 September 29, 2008 Family Members and Serious Health Conditions covered under the Family Supportive Work Program and the federal Family and Medical Leave Act (FMLA) 60L-34-2008-#010 9/29/2008 Revised: August 6 2012, on October 23, 2013 Probationary or Permanent Status 60L-33-2008-#011-011 on April 4, Administrative Leave for the Purpose of Voting 60L-34-2008-#012 December 2, 2008 Disposition of Annual and Special Compensatory Leave Payments Made to Employees Entering the Deferred Retirement Option Program (DROP) if DROP Participation is Later Rendered Null and Void 60L-34-2008-#013 12/3/2008 Revised: November 27, 2013 on February 16, 2015 Elected Officers and Full-Time Board or Commission Members Opting for Senior Management Service Leave Benefits 60L-34-2009-#001 September 29, 2009 Performance Evaluations for Employees on Extended Leave and The Impact On Employment Actions 60L-35-2010-#001 January 25, 2010 Accepting Payment for Jury Duty Services 60L-34-2010-#002 March 25, 2010 Leave Transfers with Entities Outside of the State Personnel System 60L-34-2010-#003 May 11, 2010 5 of 6 Rev 11-6-17
Payment of Holidays Upon Separation or Movement to Another Agency 60L-34-2010-#004 7/26/2010 Revised 9/4/2012 Annual Leave and Sick Leave Accruals for Employees Working Less Than 80 hours During a Bi-Weekly Period, But Meeting Contract Hours for the Work Period 60L-34-2011-#001 January 7,2011 Timesheet Submission and Approval Deadlines 60L-34-2011-#002 June 10, 2011 Administrative Leave for Formal Investigations 60L-34-2011-#003 August 10, 2011 Compensation for Mid-Period Hires, Separations, and Part-Time Employees 60L-34-2011-#004 November 10, 2011 Determining Hours of Work or Leave Use for Employee Awards Ceremonies Sponsored by non-state Entities 60L-34-2013-#001 May 17, 2013 Determining Hours Worked and Leave Used for an Employee on the Date of Death 60L-34-2014-#001 January 31, 2014 Policy Clarifications Multiple Hires on Rolling Requisitions 2006-#001 October 4, 2006 Military Leaves of Absence for Training 2006-#002 Obsolete-Rescinded due to passage of Chapter 2010-79, Law of Florida, amending S. 115.07, F.S. Personal Holiday for Employees Hired after July 1 2006-#003 December 6, 2006 State Employee Discount Offers 2007-#001 4/9/2007 [Rescinded and replaced by Program Guideline -State Employee Discount Offers on 06-29-16] Retention of Employment Application 2007-#002 May 30, 2007 Revised: March 30, 2009 Revised: March 30, 2011 Terminal Payment of Accumulated Sick Leave 2007-#003 June 5, 2007 Administrative Leave for Reexamination or Treatment with Respect to Service-Connected Disability 2007-#004 June 5, 2007 Revised August 20, 2009-017 on May 1, Use of Leave for Victims of Domestic or Sexual Violence 2007-#005 August 30, 2007 Revised: July 25, 2008 Personal Holiday for Employees Dually Employed 2007-#006 November 28, 2007 Allowable Salary Deductions for Excluded Employees Under the Fair Labor Standards Act (FLSA) 2008-#001 June 11, 2008 Use of Administrative Leave to Attend Union Negotiation Sessions with the State 2008-#002 Definition of Turnover for Competitive Pay Issues 2008-#003 Removing Career Service employees from promotional positions while serving probationary periods 2009-#001 9/16/2008. Rescinded on May 25, 2016; Obsolete October 15, 2008 Revised: May 4, 2015 Rescinded and Replaced -001 on April 5, June 18,2009 Revised September 7, 2010, Revised August 16, 2012 Administration of Leaves of Absence for Reserve or National Guard Annual Training 2010-#001 July 19, 2010 Educational Leave with Pay (ELWP) Program 2011-#001 April 6, 2011 Other Personal Services Employment and Telecommuting 2011-#002 May 16, 2011 Administering FMLA for Employees with Prior Service at a State Entity Outside of the State Personnel System (SPS) 2011-#003 June 30, 2011 The Employee Assistance Program - General Terms and Policies Governing Time Off 2011-#004 November 6, 2011 Revised November 8, 2012 Rescinded and Replaced 2016-001 on February 25, 2016 Layoff of Career Service Employees on Military Leave 2011-#005 July 13, 2011 Lateral Action Appointments and Status Upon Reassignment when initiating a PAR 2012-#001 August 1, 2012 General Policies for Determining Work Schedules and Making Accommodations for Daylight Saving Time (DST) 2014-#001 4/30/2014 Revised June 22, 2015 Rescinded and Replaced with Policy Guideline 2016-001 on February 25, 2016 6 of 6 Rev 11-6-17