The National Black Catholic Congress The National Black Catholic Congress (NBCC) is a non-profit organization committed to evangelizing to Black Catholics by increasing their spiritual, economic, and physical condition. 320 Cathedral Street Baltimore, MD 21201 Ph: 410.547.8496 Fax: 410-752-3958 www.nbccongress.org EVENT SPONSORSHIP PROPOSAL [Type here]
MAKE A DIFFERENCE... in your local community and the larger community of Black Catholics across the U.S. IT S A WIN-WIN. Sponsoring a National Black Catholic Congress XII event provides you the unique opportunity to connect with the Black Catholic community, to build brand awareness and to show your company s support of an important cause. Each event reaches a different key audience segment and provides an engaging way for you to wow clients, and vendors. Feel good about supporting our heritage and cultural organizations as you enjoy an unforgettable event. WE LL FIND THE RIGHT FIT. Looking for the opportunity to take part in one of the largest national Black Catholic gatherings? Want to put your company name in front of hundreds of sophisticated conference attendees? Want to show your dedication to our community? Consider sponsoring an event at CONGRESS XII. With a variety of opportunities, from casual to formal, we can make yours a one-of-a-kind experience that makes a big impression. 1
SPONSORSHIP OPPORTUNITIES Headliner Sponsorship Packages Platinum Sponsor... US $95,000 Includes: 5-7 minute address from podium during General Session on opening day A complimentary full page advertisement in the program booklet 10 complimentary registrations 60 second video, to be produced by sponsor, to be shown during one of the General Sessions Opportunity to block 15 rooms at headquarter hotel Ad on National Black Catholic Congress website for 6 months (if you have this capability) Company acknowledgement on all official conference support signs, program, conference website and on all marketing collateral including enhanced logo on the conference holding slide Complimentary table top exhibition One set of promotional materials included in registration material Your logo on all delegate badges After the event Thank you email to all attendees with company logo Option to brand specific portions of the meeting, including 3 of the following*: o Continental breakfast o Lunch break o Conference bags o Lanyards o Conference T shirt *Options on a first come first served basis 2
SPONSORSHIP OPPORTUNITIES Headliner Sponsorship Packages Diamond Sponsor... US $75,000 Includes: Company acknowledgement on all official conference support signs, program, conference website and on all marketing collateral including enhanced logo on the conference holding slide 2-3 Minute address from podium during general session on second day Complimentary registration for 5 delegates Complimentary tabletop exhibition One set of promotional materials included in registration material Your logo on all delegate badges A complimentary full-page advertisement in the program booklet After the event Thank you email to all attendees with company logo Option to brand specific portions of the meeting, including 3 of the following*: o Continental breakfast o Lunch break o Conference bags o Lanyards o Conference T shirt *Options on a first come first served basis 3
SPONSORSHIP OPPORTUNITIES Headliner Sponsorship Packages Gold Sponsor... US $50,000 Includes: Company acknowledgement on all official conference support signs, program and on all marketing collateral including enhanced logo on the conference holding slide Special recognition on the conference website Complimentary registration for four delegates Reserved seating during General Session and Mass Complimentary tabletop exhibition One set of promotional materials included in registration material A complimentary half-page advertisement in the program booklet Option to brand specific portions of the meeting, including 2 of the following: o Refreshment break o Lunch break o Conference bags o Lanyards *Options on a first come first served basis 4
SPONSORSHIP OPPORTUNITIES Headliner Sponsorship Packages Silver Sponsor... US $25,000 Includes: Company acknowledgement on all official conference support signs, program and on all marketing collateral including enhanced logo on the conference holding slide Special recognition on the conference website Complimentary registration for three delegates Complimentary tabletop exhibition One set of promotional materials included in registration material Option to brand specific portions of the meeting, including 1 of the following*: o Refreshment break o Lunch break o Conference bags o Lanyards *Options on a first come first served basis 5
EXHIBITOR OPPORTUNITIES Exhibition Area (limited to 25 booths)... US $850 The exhibition will be located in the Regency Ballroom, (T-V) which is next to the General Session room and adjacent to where the continental breakfast and other refreshments will be, so you will have a prime location for you to interact with the delegates. Each booth will have a table, two chairs and signage. All exhibitors and sponsors will receive the following with additional advantages dependent on the level of exhibition and sponsorship package: All exhibitors and sponsors will receive the following with additional advantages dependent on the level of exhibition and sponsorship package: Web and program listing Exhibitors and sponsors will be listed in advance on the conference website and in the program booklet provided to all attendees. Your Company logo on the holding slide on the conference platform together with other sponsors and exhibitors. A delegate list including the delegate name and company will be emailed to exhibitors and sponsors 2 weeks before the conference. Exhibition Table Top includes: 1 x 6 ft. clothed table top Power supply (extra charge) 2 x chairs 1 x Wi-Fi access (extra charge) (Includes daytime catering for one exhibition only staff person. A reduced rate of US $250 will be applied for an additional delegate). Additional Table Top Exhibitor Benefits: Day time catering for one stand personnel Conference attendance at youth rate - limited to one delegate, thereafter at full rate Conference program 6 SET UP: Thursday, July 6 th, 1pm BREAK DOWN: Sunday, July 9 th, 2pm ROOM LAYOUT: Exhibition booths will be arranged in alphabetical order. SHIPPING AND RECEIVING: All details in regards to the shipment will be sent to exhibitors closer to the time of the conference INSURANCE: Your booking does not cover insurance, which should be arranged separately.
INDIVIDUAL SPONSORSHIP PACKAGES All exhibitors and sponsors will receive the following: Web and program listing Exhibitors and sponsors will be listed in advance on the conference website and in the program booklet provided to all attendees. Your company logo will appear on the sponsor slide, shown before each General Session. A delegate list including the delegate name and company will be emailed to exhibitors and sponsors 2 weeks before the conference. Transportation... US $15,000 Logo recognition on transportation signage Opportunity to showcase product or service via DVD players onboard motor coaches Conference Bag... US $10,000 The official conference bag is presented to every delegate and powerfully associates the sponsor s name to the conference. Each bag has been designed to hold the delegate s personal items and stationery. As the conference bag sponsor, yours will have: Your company logo together with the conference logo and the platinum sponsor s logo on the conference bag given to each delegate Opportunity to include one item of promotional material within the bag Lunch break (one available)... US $10,000 This booking entitles you to: On site signage at the entrance and at all catering points Display area and table within the lunch break area for sponsors to place promotional items during the period of the sponsored break Welcome Reception...US $7,000 The welcome reception on the first night of the conference is one of the major highlights and is an excellent networking opportunity for you as a sponsor and the delegates. On site signage at the entrance and at all catering points Display area and table within the welcome reception area for the duration of the reception for you to promote your products and to act as a meeting point for your guests Branded invitation cards which will be included in every delegate bag 1 free full conference delegate place 7
Lanyards...US $7,500 The lanyard is worn by delegates and conference administration to clip on their badges when the conference is in session and at the welcome reception. Dependent on your choice of colorway, your logo or company name will by highly visible. Conference T-Shirt...US $6,000 This booking entitles you to: Your logo or name on the front of the white T-shirt along with the conference logo to be given to every delegate Continental breakfast...us $5,000 This booking entitles you to: On site signage at the entrance and at all catering points Display area and table within the refreshment break area for sponsors to place literature or promotional items during the period of the sponsored break Delegate Bag Insert...US $1,500 One piece of promotional literature will be included in the bag Literature display...us $250 One piece of promotional literature can be displayed on the table within the reception area (along with other sponsor s information) 8
DEADLINES All sponsorship and exhibition packages should be booked prior to: May 19, 2017. All logos and other materials should be provided prior to: May 26, 2017. Inserts for the delegate bag should be sent to the hotel by July 3, 2017: Shipping instructions will be provided upon confirmation. Clearly marked with YOUR COMPANY NAME Congress XII (BAG INSERT). Leaflets for the literature display or promotional items for the lunch or refreshment breaks should either be hand delivered to the venue or dispatched to the venue in advance to arrive no later than Friday 30 June 2017. Please indicate your preference on the contract. Terms and Conditions of Booking: Acceptance of applications for exhibits or sponsorship is at the discretion of the organizers. Payment must be made in advance of the conference and is non-refundable according to the cancellation terms. Invoice terms are 30 days net. You will be provided with confirmation of your booking, and details of shipping co-ordinates and relevant shipping deadlines will be sent to exhibitors and relevant sponsors closer to the time of the conference. Cancellations: If you find it necessary to cancel your exhibition or sponsorship package, please email Kim Hefner at khefner@nbccongress.org. Cancellation more than 91 days prior to the first open day of the conference will result in the forfeiture of 50% of the total charge as a cancellation penalty. Cancellation 91 days or less prior to the first open day of the conference will result in the forfeiture of 100% of the total charge as a cancellation penalty. The sponsorship packages are only a guide and we will make our best effort to tailor them to suit your objectives if required. With great appreciation for your generous support, Valerie E. Washington Executive Director National Black Catholic Congress 9