Quick Start Guide
Table of Contents Equipment Setup and Break-Down 1 2 Processing a Sale 3 Payment Types 3 Tax Change 3 Scanning Items 4 Price Checks 4 Voids/Returns 4 Reprints 4 Gift Certificates 5 All for Books 5 Scholastic Dollars 6 Teacher Discounts 6 Frequently Asked Questions 7 8 Troubleshooting 7 8 Sales Summary & Merchandise Reports 9 10 www.scholastic.com/bookfairs/easyscan
3 2 4 Setting Up Scholastic EasyScan 1. Set up all terminals prior to your Fair. Terminals require a power outlet, but data connections aren t needed. Each terminal should be plugged into its own power source. 2. Connect the power cord to the 3-prong port on the back, far right of the terminal. 6 8 7 9 3. Connect the scanner to the port identified as SCANNER on the back of the terminal. This must be connected before turning the terminal on or it may not function properly. 4. Connect the cash drawer to the terminal by plugging the end of the cord from the cash drawer into the only port located under the ledge near the power supply port. Note: This plug faces down. 5. Set the terminal on the cash drawer. Plug the power cord into the power outlet. 6. Turn on the terminal by pressing the On/Off button on the left-hand side of the terminal. 7. The Scholastic EasyScan main screen will appear when the terminal is ready. If printer diagnostic display shows, touch HIDE. 8. Customers should use the stylus to sign their name on the Scholastic EasyScan display screen. 9. Credit card slide is located to the right of the display screen. Cards are swiped from top to bottom with magnetic strip in the slot and facing right. Note: the slot located under the keypad is not for credit card use. Equipment Setup and Break-Down 10 10. Place the included barcode scan sheet and the Quick Start Reference Sheet at each terminal. 1
1 Loading Receipt Paper 1. To add paper, push down the button on the left side of terminal to open cover. Terminal will beep if it is on. 2. With lid open, push internal lever to the right and place paper into the holder. Be sure paper feeds from underneath. 3. Have paper extend a small amount past perforated edge and close lid. Equipment Setup and Break-Down 3 2 Powering Down Scholastic EasyScan At the end of each day, turn the power button on the terminal to the OFF position. The system automatically saves all sales data. Simply turn the terminal back on for the next day of your Book Fair. Returning Scholastic EasyScan 1. Power down the terminal by pressing the On/Off button on the side of the terminal. The terminal must be turned off before uplugging. 2. Disconnect all cords and place all items back into the shipping container: terminal, scanner, all cords, scan sheets, Quick Start Guides, extra paper rolls, and credit card slip envelope. 3. Repack the terminal and accessories into the original shipping container. 4. Pack the shipping container on top of the bookcases. 2
Processing a Sale 1. Determine sale type: a. Touch TAXABLE SALE for taxable sale OR b. Touch TAX EXEMPT SALE for non-taxable sale. TAXABLE SALE PRICE CHECK 2. Scan all items. Use barcode scan sheet as needed. 3. Touch PAY. ENTER PAY 4. When total due box displays, touch YES to accept amount due. If a customer is not ready to pay, or to adjust a purchase, touch NO. This allows you to return to the sale to make any changes. 5. When Form of Payment? displays, touch button to select appropriate payment type. CASH GIFT CERTIFICATE TAX EXEMPT SALE BACKSPACE QUANTITY CHECK CREDIT CARD CLEAR VOID ITEM PURCHASE ORDER ALL FOR BOOKS STAFF CHANGE PARAMETERS KEYBOARD MORE SCHOLASTIC DOLLARS Locate the payment type below and follow steps to complete the sale. Payment Types Enter on keypad the amount received, without including decimals, and add 00 for whole dollar amounts. For example: enter 500 for $5.00. A $1,000 threshold exists for all sales. Scholastic EasyScan will alert the cashier to ensure purchases or payments have been entered correctly: Transaction Over Dollar Threshold [amount] Accept Last Item? [item number & amount] to ensure that purchases or payments are correctly entered. Touch NO to correct or YES to accept amount and continue transaction. If incorrect payment type is selected, touch GO BACK to view payment buttons and select the correct type. Cash 1. Touch CASH. 2. If exact amount is given, touch TOTAL OR enter amount received on keypad and touch ENTER. a. Change Due will display, if applicable. 3. Cash drawer will open. Checks 1. Touch CHECK. 2. If exact amount is given, touch TOTAL OR if change is required, enter amount received on keypad. 3. Enter the check number and touch ENTER. 4. If exact amount entered, place check in slot. If not, Change Due will display and cash drawer will open. Note that change due cannot exceed $20. If it is over $20, Excessive Amount message will appear. Touch OK to continue and enter new amount. Payment Types (cont.) Credit Cards 1. Touch CREDIT CARD. 2. Touch TOTAL for exact amount. 3. Swipe credit card (magnetic strip facing right) and go to step #4 OR manually enter card number on keypad, touch ENTER, enter expiration date (MMYY), touch ENTER. 4. Customers must use the stylus to sign their name on the Scholastic EasyScan display screen. 5. Touch ACCEPT then tear off the first receipt and give to the customer. 6. Touch OK to print second receipt. Place this signed receipt in the cash drawer. Return all signed credit card receipts to Scholastic. Prepaid Credit Cards Prepaid credit cards require authorization from the Scholastic EasyScan Hotline. You will need to have a phone available. Instructions are given on the display screen. Purchase Orders 1. Touch PURCHASE ORDER. 2. Touch TOTAL to enter exact amount due. 3. Enter PO number, then touch ENTER. To enter letters, touch KEYBOARD then touch letters. (Touch KEYBOARD again to hide it from the screen and continue sale.) 4. First receipt is customer s; tear off, then touch OK to print second receipt. 5. Fill out school information on second receipt. Place second receipt in the cash drawer. This receipt is for your records. Do not return it to Scholastic. Two or More Payment Types 1. Choose first payment method. 2. Enter amount due, touch ENTER. 3. When Amount Due displays, touch OK. 4. Select next payment method. The remaining balance will display under receipt box on display screen. 5. Continue processing transaction until total amount is tendered. Tax Change If you selected the incorrect sale type, you can change it at the end of the sale. The tax change must be done after all items have been scanned because this function requires you to choose payment type, which closes out the sale. To change sale type: 1. Touch MORE. 2. Touch TAX CHANGE. a. If original sale is Tax Exempt: Touch TAX. Total with tax is displayed. Touch YES to continue to payment type. b. If original sale is Taxable: Touch NO TAX, touch YES. Total with no tax is displayed. Touch YES to continue to payment type. Processing a Sale Payment Types Tax Change NOTE: Some of our Fairs include titles containing mature content. These titles have been chosen for their literary merit and may contain strong messages about the negative consequences of engaging in certain types of behavior. We understand the potential concern about younger students purchasing mature content titles at your Fair, so we have added a Mature Content Indicator on the receipt. When a mature title is purchased, it will be notated with a * before the title name. *Item contains Mature Content will also appear at the bottom of the receipt. 3
Scanning Items Price Checks Voids/Returns Reprints 4 Scanning Items How do I know if an item has scanned? The terminal will beep when an item is scanned. Scanned items also appear in the receipt box on the display screen. Items that have not been scanned do not show in the receipt box and Scan Bar Code prompt will still display. When the scanner has not been programmed or is programmed incorrectly, the following error message will appear: Scanner is programmed incorrectly and will not capture item. Please contact the Scholastic EasyScan Hotline at 866-413-2475. How do I scan items without a barcode or non-book items? Common items without barcodes are listed on the barcode scan sheet. 1. Locate the appropriate item on the scan sheet. 2. Point your scanner close to the barcode and press the trigger. The terminal will beep and the item will appear in the receipt box on the display screen when the item has scanned correctly. How do I process a Miscellaneous Item without the barcode scan sheet? 1. Manually enter 999994 on keypad at the Scan Bar Code prompt, touch ENTER. 2. Enter item s price using keypad, touch ENTER. How do I enter multiple quantities of the same item? 1. On the keypad, enter the quantity of items being purchased (example: for 3 pens, enter 3). 2. Touch QUANTITY and scan one of the like items. How do I process a scanned item when I see a message displayed Not Found? 1. Touch YES to accept item at Not Found prompt. 2. Enter item s price amount using keypad, touch ENTER. How do I correct the price of an item that is scanned incorrectly? 1. Touch VOID ITEM. 2. Touch SKU # from list that you wish to delete, then touch ENTER. 3. Scan Miscellaneous??? from barcode scan sheet, then touch ENTER. 4. Enter item s price using keypad, touch ENTER. Price Checks How do I perform a price check without a sale? 1. Touch PRICE CHECK. 2. Scan item. A new screen will appear with item s description, price, and item number. 3. Touch OK to scan next item for price check if needed. 4. Touch EXIT to return to the main menu and begin the next sale. How do I perform a price check during a sale? 1. Touch MORE. 2. Touch PRICE CHECK. 3. Scan item. A new screen will appear with item information. 4. Touch YES to buy or NO to exit. 5. If buying, continue with next item. If not buying, touch EXIT to continue with next item. Voids/Returns How do I void an item? 1. Touch VOID ITEM. 2. Touch SKU #(s) from list, OR scan item(s), touch FINISH, and continue. Sales may be voided until the form of payment is entered. How do I void a sale before it is completed? 1. Touch the CANCEL button located on the keypad. 2. ARE YOU SURE YOU WANT TO VOID THIS TRANSACTION? will display on the prompt window. 3. Touch YES. The entire sale will be cancelled and a void receipt will print. Place void receipt in cash drawer. How do I void an entire sale after it has been completed? Process these voids as you would process a return. How do I process a return? Note that returns on items paid for by check, gift certificate, or All for Books contributions are handled the same as cash returns. Follow the steps below for Cash or Credit Card returns: 1. Touch STAFF. 2. Touch return type (TAXABLE or TAX EXEMPT). 3. Scan item or barcode scan sheet for item(s) being returned. 4. Touch PAY. 5. The Total Due box will display; touch YES. 6. Touch CASH or CREDIT CARD: For CASH Touch TOTAL. Refund amount from cash drawer to customer and place receipt in cash drawer. For CREDIT CARD Touch TOTAL. Swipe credit card (to manually enter, use keypad to enter number, then touch ENTER, enter expiration date (MMYY), touch ENTER.) Ask customer to sign the screen using the stylus. Touch ACCEPT. Tear off the first receipt and give it to the customer. Touch OK and a second receipt will print; place this copy in cash drawer. Reprinting Receipts 1. Touch STAFF. 2. Touch REPRINT. Only a receipt from the last transaction (taxable sale, taxexempt sale, taxable return, and tax-exempt return) can be reprinted. All other staff functions are not eligible for reprint e.g. Financial Summary Reports, etc.
Gift Certificates The use of Gift Certificates is not officially sanctioned by Scholastic Book Fairs. However, if you choose to use Gift Certificates, please process them using the following information: All Gift Certificates must be processed using the Gift Certificate barcode on the barcode scan sheet. Unused Gift Certificates are the responsibility of the school. We recommend that you buy books off of the Fair with any unused Gift Certificates. Gift Certificates are only valid for the current Book Fair. Gift Certificates can be used for split payments. Gift Certificates are purchased as tax-exempt items. Non-taxable totals will be displayed on receipts. Gift Certificates must be numbered and all Gift Certificates must be tracked. Purchasing Gift Certificates Gift Certificate Purchase Only 1. Touch TAX EXEMPT SALE. 2. Scan Gift Certificate barcode on barcode scan sheet. 3. Enter Gift Certificate amount using keypad, touch ENTER. 4. Enter Gift Certificate number using keypad, touch ENTER. 5. Continue the transaction. 6. Track all Gift Certificates purchased. Purchasing Gift Certificates with Other Items 1. Scan Gift Certificate barcode on barcode scan sheet. 2. Enter Gift Certificate amount using keypad, touch ENTER. 3. Enter Gift Certificate number using keypad, touch ENTER. 4. Continue the transaction. 5. Track all Gift Certificates purchased. Redeeming Gift Certificates When a Gift Certificate is presented for purchase, it must be for less than or equal to the total amount of purchase. Do not provide change on Gift Certificates. 1. Touch GIFT CERTIFICATE. 2. Enter Gift Certificate amount, touch ENTER. 3. Enter Gift Certificate number using keypad, touch ENTER. 4. Is a balance due? If no balance is due, the receipt will print. If a balance is still due, Amount Due will display. Touch OK then choose an additional form of payment to complete transaction. Note for Fairs with multiple Scholastic EasyScan terminals: If you redeem a Gift Certificate on a previously unused terminal, you may initially see a negative amount on your Financial Summary. All for Books All for Books is successful when students and parents know what will be done with contributions. Determine who will benefit from the contributions and get the word out early. Please process contributions using the following information: Collect money before and during the Book Fair, then redeem these contributions for books at your Book Fair. All redeemed All for Books contributions must be reported in total sales. Unredeemed contributions should not be reported. All for Books contributions are tax-exempt items. Non-taxable totals will be displayed on receipts. All for Books Contributions All for Books Contribution Only 1. Touch TAX EXEMPT SALE. 2. Scan All for Books Contribution on barcode scan sheet. 3. Enter All for Books Contribution amount using keypad, touch ENTER. 4. Continue the transaction. Note: You must follow this process for container collection as well. Be sure all container contributions are processed through Scholastic EasyScan prior to redemption. All for Books Contribution with Other Items 1. Scan the All for Books Contribution barcode on the barcode scan sheet. 2. Enter All for Books Contribution amount using keypad, touch ENTER. 3. Continue the transaction. Redeeming All for Books 1. Add up all total contribution amounts listed on the Scholastic EasyScan(s) Sales Summary Report(s). This is the total All for Books contribution amount. It should include all container collections. 2. Select appropriate sale type (TAXABLE or TAX EXEMPT). 3. Scan all items being purchased using All for Books contributions. 4. Touch PAY, total displays. If correct, touch YES. 5. Touch All FOR BOOKS, then touch TOTAL for exact amount. 6. Tear off first receipt and maintain for your records. 7. Touch OK to print second receipt. Complete information on receipt and receipt is placed in cash drawer. Please make sure you report All for Books contributions that you have redeemed. *Please reference the All for Books Processing and Reporting insructions for more specific information. Special Transactions Gift Certificates All for Books 5
Special Transactions Scholastic Dollars Teacher Discounts Scholastic Dollars Using Scholastic Dollars is simple with Scholastic EasyScan. Process your Scholastic Dollars by doing the following: Identify the total amount of Scholastic Dollars you have to spend. (See your monthly statement or call a representative at 1-888-412-9124.) Select all items you wish to purchase from your Book Fair. Redeem your Scholastic Dollars at the conclusion of your Fair as a single transaction. REMEMBER: A $1,000 threshold exists for all sales. Anything entered over $1,000 will prompt you with Transaction Over Dollar Threshold (amount) Accept Last Item? to ensure that purchases or payments are correctly entered. Touch NO to correct or touch YES to accept amount and continue the transaction. If you are going to exceed the $1,000 threshold by a considerable amount, please split your redemption into two or more transactions. Scholastic Dollars can only be processed as a Tax Exempt transaction. (EXCEPT IN CA AND WA) Redeeming Scholastic Dollars 1. Scan all items being purchased. 2. Touch PAY and total displays. If correct, touch YES. 3. Touch SCHOLASTIC DOLLARS, then touch TOTAL for exact amount. 4. Receipt prints. (Note: Scholastic EasyScan is programmed to print one receipt. If you need multiple receipt copies, call the Scholastic EasyScan Hotline at 866-413-2475.) Report Scholastic Dollars Redemption in Two Ways 1. Record Scholastic Dollars total on financial form under Product Taken From Fair OR 2. Call the Financial Form Hotline to report the amount of Scholastic Dollars which you have redeemed at your Fair. If you elect to use Scholastic Dollars during the Fair, process as a discount and that amount will be included in your Scholastic Dollars redemption at the Fair s conclusion. This amount needs to be reported on the financial form. Teacher Discounts Teacher or student discounts are at the discretion of the Book Fair chairperson. Scholastic Book Fairs does not fund Teacher Discounts. Teacher Discounts are funded from the school s Book Fair profits. If you choose to use Teacher Discounts, please do the following: The total discounted dollars are identified in the Discount Detail portion of the Sales Summary Report. Add up the total amount discounted from all Scholastic EasyScan terminals and your manual sales. Report your discounts. Your online Toolkit does not have the ability to record your discounts. Therefore, at the close of your Book Fair, please report your discounts total to the Financial Form Hotline: 1-888-412-9124. Processing Teacher Discount Processing a % Discount 1. Select appropriate sale type (TAXABLE or TAX EXEMPT). 2. Scan all items. 3. Scan barcode from scan sheet labeled: BFC APPROVED % DISCOUNT??? 4. Using keypad enter percent (Ex: 10 is 10%), touch ENTER. Discounts are reflected on final subtotals. 5. Touch PAY to view discount deducted from the pre-tax subtotal (as applicable). If correct, touch YES and continue with the transaction. If incorrect, touch NO. From barcode scan sheet scan CLEAR DISCOUNT(S) barcode. Repeat steps 3-4 above to add the correct discount. 6. Continue the transaction using the correct payment type. Processing a $ Discount 1. Select appropriate sale type (TAXABLE or TAX EXEMPT). 2. Scan all items. 3. Scan barcode from scan sheet labeled: BFC APPROVED $ DISCOUNT??? 4. Using keypad enter dollar amount (Ex: 10 is $10), touch ENTER. Discounts are reflected on final subtotals. 5. Touch PAY to view discount deducted from the pre-tax subtotal (as applicable). If correct, touch YES and continue with the transaction. If incorrect, touch NO. From barcode scan sheet scan CLEAR DISCOUNT(S) barcode. Repeat steps 3-4 above to add the correct discount. 6. Continue the transaction using the correct payment type. 6
Frequently Asked Questions How do I open the cash drawer? 1. The cash drawer will not open when in training mode. 2. The cash drawer will not open if the drawer is locked. a. The drawer is locked when the key is in the horizontal position. 3. The drawer must be properly connected the port is up under the ledge. 4. If the cash drawer still won t open, use the release. a. If your drawer has a silver button on the front, this is the release; just press the button to the left. b. If your drawer does not have a silver button on the front, the release is underneath the machine, all the way in the back middle. There is a hole that contains a lever; push your finger inside to release the drawer. Can I practice using Scholastic EasyScan? Training Mode allows you to practice transactions prior to the Book Fair. Transactions processed in this mode ARE NOT recorded in your data. Be sure Training Mode is OFF when processing Book Fair sales. To enter or exit training mode: 1. Touch STAFF. 2. Touch TRAINING. 3. Touch TURN ON or TURN OFF. How do I know if I am in training mode? Display screen lettering will be red and read Training. Letter T will appear at the end of each line item. Receipt will print with TRAINING at the top. A warning message will appear when the form of payment is selected in training mode. Touch OK to continue, or touch the red CANCEL button to cancel. Did I turn off the terminal? It is likely the terminal is just in sleep mode. Tap the screen to wake it up. How do I process Prepaid Credit Cards? Prepaid credit cards require authorization from the Scholastic EasyScan Hotline. You will need to have a phone available. When a prepaid credit card is swiped, a message will display on the screen to call the Scholastic EasyScan Hotline and provide the Fair ID, credit card number, expiration date and amount of sale. This information must be available and the call must be made while near the Scholastic EasyScan. If this is not possible, there is an option to cancel the sale and ask for another form of payment. How do I change the receipt paper? 1. Push down the button on left side of the terminal to open the cover. 2. With the lid open, push the internal lever to the right and place paper into the holder, making sure paper feeds from underneath. 3. Extend the paper a small amount past the perforated edge and close the lid. The little keyboard on the display screen is visible; how do I hide it? Touch the keyboard to move on display screen until you can see the KEYBOARD button on lower right. Touch KEYBOARD button to hide the keyboard. I accidentally touched the CHANGE PARAMETERS button; what do I do? 1. Touch CANCEL button on the keypad twice. 2. Touch CANCEL in Parameter Editor box. The terminal is asking for a password. 1. Touch CANCEL in Parameter Editor box. I closed the software by mistake; how do I get back in? If you accidentally try to close the software while in the middle of a sale, a prompt will ask, Are You Sure? Be sure to touch NO. If you mistakenly touch YES, the sale will be voided and software will close. To return to the software and reprocess the sale, go to the next step. Double tap the MOBILeTE icon on the display screen to make the software available again. The terminal froze; how do I reset it? 1. Turn OFF the terminal, wait appoximately 10 seconds, turn it back ON. 2. If it s still unresponsive, touch X in the top right-hand corner. 3. A message, Do You Want To Exit? will display, touch YES. 4. Another message, Current Transaction Will Be Lost. Continue? displays, touch YES. A void receipt prints. 5. Double tap the MOBILeTE icon on the display screen and the software will become available again. 6. If the terminal is still not functioning, call the Scholastic EasyScan Hotline at 866-413-2475. More FAQs on the back of this page. Frequently Asked Questions Troubleshooting 7
On occasion, the terminal may display an error message. Here are some common error messages. Frequently Asked Questions Troubleshooting Error message What does it mean? Action Scanning not allowed at this time Scholastic EasyScan Best Practices Scan everything! If an item isn t scanning, use the Miscellaneous??? barcode. Report all sales. The scanner is being used during an entry action. Balance drawers nightly to make finalizing your Fair even easier! Scholastic EasyScan Hotline Support and Assistance 866-413-2475 Scholastic EasyScan Hotline for technical issues and/or help with processing sales. Enter the required information (amount, check number, etc.). Terminal set to all zeros The terminal lost power. Contact the Scholastic EasyScan Hotline to order a new terminal. Error 7: Amount outside limits Min/max error Scanner is programmed incorrectly A step was skipped when processing a credit card (e.g.: did not hit Total before swiping). No credit card information has been processed. The scanner needs to be reprogrammed. Hit OK to close the message box and resume processing. Make sure the credit card is being swiped with the magnetic strip facing right. Enter card info manually if it still doesn t process. Contact the Scholastic EasyScan Hotline for instructions to reprogram the scanner. 8
Merchandise Reports Run the Merchandise Report to help with your restock process. To run the report, complete the following steps: 1. Touch STAFF. 2. Touch REPORTS. 3. Select next step: a. Touch SELECT DAY to create a report for a specific day. Touch dropdown arrow to select the specific date OR b. Touch ALL DAYS to create a report for all days of the Book Fair. 4. Touch the Merchandise check box only. (Touch box to remove or select a box.) 5. Touch PRINT to print the report on receipt tape or touch DISPLAY to view the report on the screen. Both PRINT and DISPLAY can be checked at the same time. The report will print after the screen is closed. 6. Choose the report parameter from the Select Report box: a. Select Sort by Units Sold to print the top 60 selling items from highest to lowest in quantity sold. b. Select Sort by Description to print by book titles, alphabetically. c. Select Sort by Dollar to print top-selling items by dollar amount. 7. Touch GENERATE. Note: To exit reports or to cancel report request, touch EXIT. Merchandise Reports Guidelines 1. Run the Merchandise Report at the end of each day. For each terminal, you have to identify the top 60 items selling on your Fair. 2. Use the report to guide you in creating any necessary restock orders. Follow the set guidelines for same-day shipping of restocks to your Fair. 3. Take the printed Merchandise Report and identify your best-selling items for replenishment purposes. Use your judgment on the quantity of items to reorder. Keep in mind that all items sold do not need to be reordered, as the Fair is expected to sell down its inventory. Use these situations to guide your reordering: Family event is scheduled in the next day or so. Reorder items that are selling well and have 2 or less remaining on shelves/tables. There are 2 or more days left of the Fair. Reorder items that are selling well and have 2 or less remaining on shelves/tables. Fair ends tomorrow. At this point, do not reorder, but take one final Paid Order from your students/customers for the products they want. To place a restock order, use the printed Merchandise Report together with your Restock Order Form. This report helps create your reorder by providing item numbers for all merchandise that are sold. This report only serves as a guide and is not a reorder sheet. Customer service is prepared to answer your questions and provide the appropriate guidance on restocking your Fair in accordance with company guidelines. Financial Reports Overview All sales are currently rolled up into three categories on your Financial Reports: Gross Sales, Scholastic Dollars, and Tax Summary. You can produce Financial Reports for a specific day, or for all days of the Fair. It is important that you print your reports daily and keep the receipt copies that print out. Use these printouts when completing your final Fair Financial Summary Report. Reports Selection Screen Financial Reports are divided into 2 separate reports to accommodate printing individually or together: The Financial Summary Report is a 15-line summary of key financial data. The Sales Detail Report provides a line for each transaction recorded on the Scholastic EasyScan terminal. The transaction information is grouped by sale tender type (cash, credit card, etc.). To run either or both of these reports, complete the following steps: 1. Touch STAFF. 2. Touch REPORTS. 3. Select next step: a. Touch SELECT DAY to create a report for a specific day. Select the specific date in dropdown OR b. Touch ALL DAYS to create a report for all days of the Book Fair. 4. Touch the FINANCIAL SUMMARY check box to remove or select this report. If a check box is selected, the report will print. 5. Touch the SALES DETAIL check box to remove or select this report. If a check box is selected, the report will print. 6. Touch PRINT to print the report on receipt tape or touch DISPLAY to view the report on the screen. Both PRINT and DISPLAY can be checked at the same time. The report will print after the screen is closed. 7. If you print the reports keep them for your records to help with the final Fair wrap-up. Note: To exit reports or cancel a report request, touch EXIT. NEW! All reports can be viewed from the display screen in addition to being printed! Reporting Sales Summary & Merchandise Reports 9
Reporting Sales Summary & Merchandise Reports End-of-Day Sales Balancing Tips Use these tips to help balance your actual sales to your sales collected through the Scholastic EasyScan. Run the Sales Detail Report at the end of each day for each terminal at the Fair. Make sure to include each terminal s sales total for a complete daily sales summary. Note: Remove all receipts, cash, and checks from the cash drawer and under the till. 1. Count the number of credit card slips and their totals and compare them to the Sales Detail Credit Card section. Record these totals and place receipts in the envelope. 2. Count the number of checks and their totals and compare them to the Sales Detail Checks section. Record these totals. 3. Count the total cash (dollars & coins) and compare it to the Sales Summary Cash section. Record these totals. Make sure to subtract your starting cash from the total cash for the day. Note: The Sales Detail Report only serves as a guide for your total sales. Remember, you are required to report all sales and money received. It is recommended that you process all sales through the Scholastic EasyScan terminal. This will help balance each day s sales. Wrapping Up Fair Financial Reports The Closing Out Your Book Fair document included with the Scholastic EasyScan Quick Start Guide will help you populate your financial information on the Toolkit at the end of your Fair. This document is purposely detached from the Quick Start Guide so you can use it to finalize your Fair financials. Note: It may not always be possible to balance each terminal daily due to All for Books and Gift Certificate sales and redemption. Wrap-up Support: Print a Financial Summary Report for each Scholastic EasyScan terminal, and be sure to keep them for your records. Remember to include in the dateselection field all days the Fair ran. Again, if you processed any sales outside of the Scholastic EasyScan terminal, the report summary will not balance to your actual sales. It is your responsibility to report all sales and revenue from your Book Fair, even those not processed with Scholastic EasyScan, within seven days of the close of your Fair. Prior to Fair pickup, make sure you print a Financial Summary Report on each terminal to help finalize your financial report on the Toolkit. 1 2 3 Please return this guide with the Scholastic EasyScan system and components at the conclusion of your Book Fair. 10 2013 Scholastic Inc. 10947 Printed in the U.S.A. 346125 V13