UNIVERSITY OF NORTH FLORIDA Controller s Office Direct Pay & Electronic Invoice Approval
FINANCE Direct Pay & Electronic Invoice Approval 2009 University of North Florida Center for Professional Development & Training 1 UNF Drive, Jacksonville, FL 32224 Phone 904.620.1707 Fax 904.620.1711 This document was prepared through a joint partnership with UNF and SunGard Higher Education. Copyright 1986-2004 SunGard HE. All Rights Reserved. Used and modified by University of North Florida under written license agreement between the University and SunGard HE. This guide is designed to be used in conjunction with attendance in training classes provided by the Controller s Office and in collaboration with CPDT. i
Objectives: The objective of this guide is to educate those of the UNF End-User community responsible for creating direct pays and approving invoices. This guide is divided into 10 processes: Process 1: Process 2: Process 3: Process 4: Process 5: Process 6: Process 7: Process 8: Process 9: Process 10: Logging into Internet Native Banner Creating a Direct Pay for a Single Vendor Invoice Approval Process Disapproval Process Viewing Invoice Details Viewing the Invoice Approval History Deleting an Incomplete Invoice Querying Document (Check Number and Invoice) History Querying a Single Invoice Querying Vendor Detail History Intended Audience All those responsible for the creation of Direct Pay Invoices and Approval of Invoices. Pre-Requisites In order to attend this class, one must have the following pre-requisites: Icon Key Basic Keyboard & Mouse Skills Attendance in the Basic Internet Native Banner Navigation Course and the Finance Self Service Course in either Instructor-Led or Online formats Important Info cannot work without. Nifty Note nice to know information. Example of Nifty Note Example of Important Info Important info goes here ii
Table of Contents Processes Page Numbers Logging into Internet Native Banner 1 Creating a Direct Pay for a Single Vendor Invoice 4 Approval Process 14 Disapproval Process 18 Viewing Invoice Details 20 Viewing the Invoice Approval History 26 Deleting an Incomplete Invoice 29 Querying Document History 33 Querying a Single Invoice 37 Querying Vendor Detail History 44 iii
Process 1 Logging into Internet Native Banner Before you can complete the Direct Pay and/or Invoice Approval processes, you must first login correctly to Internet Native Banner (INB). Logging in is an easy and simple process and was discussed in the Basic Internet Native Banner Navigation class that you took as a pre-requisite for this course. Banner can be accessed from any computer with an internet connection. To login to INB: 1
1. Open Internet Explorer. 2. Go to http://mywings.unf.edu (See the Important Info message to the left about first time access to Banner) Why is it taking so long to get to the Banner website? The first time you login to Banner, a program called Oracle Jinitiator will download. This program is necessary to access Banner properly. Please click all necessary buttons when prompted as program downloads & installs. This program can take up to 5 full minutes to download and may not be obvious. Please be patient. This is a one time download and will not be required the next time you login to Banner. If you do experience problems with the download, call or email the Support Center at helpdesk @unf.edu or Ext. 4357. 2
LOGGING INTO INTERNET NATIVE BANNER How do I get a Username & Password? Your network N# and password is used to access INB through the mywings website. 3. Login with your network username and password. 4. Press <Enter> on the keyboard or click the Login button. 5. Click on the Staff tab. How do I change my password? Or What to do if I ve forgotten my Username or Password? Call or email the Support Center at helpdesk @unf.edu or Ext. 4357. 6. Click on the Internet Native Banner (INB) link in the My Applications channel. 2
LOGGING INTO INTERNET NATIVE BANNER 7. You should be taken to the Banner Main Menu screen, as shown below: End of Process 3
Process 2 Creating a Direct Pay for a Single Vendor Invoice Creating a direct pay for a single invoice allows you to create an unencumbered payment for a vendor (payee) with one invoice. To create a direct pay for a single vendor invoice: Assigning the Invoice Number 1. Complete Process 1 (Logging into Internet Native Banner). 2. Access the Invoice/Credit Memo Form (FAAINVE) to create direct pay invoices. Press <Enter>. The word NEXT will appear in the document field as you press the <Tab> key. 3. Press <Tab> to prompt Banner to assign the next available Banner invoice number. 4. Press <Tab> to skip the Multiple checkbox. 5. Verify that direct pay is selected. Press <Tab>. 4
CREATING A DIRECT PAY FOR A SINGLE INVOICE 6. Do you know the Banner assigned vendor id number? If yes, enter the number in the vendor field, press <Tab>, and go to step 13. If no, press <Tab> and go to the next step. The Multiple field is only used for processing multiple invoices for one vendor. 7. Click the Search icon to search for the vendor listed on the invoice. 8. Click on Entity Name/ID Search (FTIIDEN) from the Option List menu to search for the vendor on the invoice. 9. Press <Tab> to the Last Name field. Enter in a portion of the vendor name, using mixed case with the wild card % before and % after as necessary. Press <F8> to execute the search. 10. Scroll down, if necessary, to find the correct vendor listed on the invoice. 11. Is your vendor listed? If yes, double-click on the vendor name desired and go to step 13. If no, exit from the FTIIDEN form and go to the next step. 12. Complete the Vendor Registration Form and a W 9 Form located on the Purchasing website and then follow the instructions listed on the form: http://www.unf.edu/dept/purchasing/vendorapplication.html. Contact Purchasing for help with these forms. Once the vendor has been added by Purchasing, return to Step 1. 5
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE IMPORTANT The FOATEXT form is required to be used for Concession Fund expenses. Please include the following information in the FOATEXT form: 1. Nature of Event 2. Date of Event 3. Location of Event 4. # of Participants 5. Description of Group 6. Explanation on how the purchase served the interests of higher education. 13. Perform a Next Block function Inputting the Invoice Information 14. Do you want to add text to the invoice? If yes, select Document Text (FOATEXT) from the Options menu and go to the next step. If no, go to step 19. 15. Input the text in the Text field. You can input up to 50 characters on a line. Press the<down Arrow> key to add an additional line. Use as many lines as necessary to input the information. 16. Check the print checkbox to activate it. This will assure that the text identified in the text field will print on the invoice document in Self Service. 17. Click on the Save icon to save the text inputted. You will receive the following message at the bottom of the screen. 18. Click on the Exit icon to return to the Invoice/Credit Memo Header Form (FAAINVE). 6
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE Banner automatically defaults to the current date. 19. Enter the date on the vendor s invoice or the date the direct pay was created. Press <Tab>. 20. Enter the current date in the Transaction Date field. Press <Tab>. 21. The Doc Acctg checkbox should be unchecked. If not, click on the Doc Acctg checkbox to uncheck the box and inactivate document accounting. Press <Tab>. 22. Enter the vendor number in the Check Vendor field only if the check should be made payable to a vendor different from the vendor name selected. Press <Tab>. 23. Enter the address code in the Address Code field. Press <Tab>. 24. Enter the sequence number for the address code in the Sequence Number field. Press <Tab>. IMPORTANT The Address Code for direct pays is AP. IMPORTANT For invoices, the bank code is always AC. 25. Verify the sequence code address in the Address field as the check will be printed with the address selected. Contact Purchasing or Accounts Payable if an additional address or addresses need to be added. 26. Enter a discount code, if applicable, in the Discount Code field. Press <Tab>. 27. Enter a payment due date or the date you want the check to print in the Payment Due field. Press <Tab>. 28. Enter AC as the Bank code in the Bank field. Press <Tab>. 7
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE Follow the A/P invoice standards when inputting the vendor invoice number. The invoice standards are located on the A/P website: http://www.unf.edu/ dept/controller/ accounts_payable/ acctpayable.html. 29. Enter the vendor invoice number identified on the invoice in the Vendor Inv # field. (Or, reference a unique number/character sequence for this payment ) Press <Tab>. 30. Press <Tab> to skip the Credit Memo field. 31. Skip the 1099 Tax ID, if applicable. Contact an A/P representative who can verify items that are 1099 reportable. Banner will not allow you to input duplicate invoice numbers for the same vendor. 32. Perform a Next Block function. 8
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE Inputting the Commodity Information 33. Enter the commodity code for the invoice. Press <Tab>. See the A/P website for a listing of frequently used direct pay commodity codes: http://www.unf.edu/ dept/controller/ accounts_payable/ acctpayable.html. 34. Enter the approved dollar amount of the invoice. Press <Tab>. 35. Enter the discount amount, if applicable. Press <Tab>. 36. Enter the dollar amount for any additional fees on the invoice, if applicable. Example: Freight charges. 37. Press <Tab>. The total Net amount of the invoice will appear. 38. Perform a Next Block function. 9
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE Inputting the FOAPAL Information Banner automatically defaults the Chart of Accounts to U. 39. Confirm U appears in the COA (Chart of Accounts) field. Press <Tab>. 40. Enter the Index or FOAPAL for the organization to be charged for the expense listed on the invoice. Press <Tab>. The Activity, Location and Project fields are not being used by A/P at this time. The Fund, Organization and Program fields will automatically populate based upon the Index number used. The Account codes for A/P always begin with the number 7. The account code will automatically populate based upon the commodity code previously used. 41. Press <Tab> two times and enter the Account code in the Acct field, if necessary. 42. Do you want to check the available balance of the FOAPAL? If yes, select View Budget Availability (FGIBAVL) from the Options menu and go to the next step. If no, go to step 45. 10
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE 43. Perform a Next Block function to view the available balance of the FOAPAL. The FGIBAVL form will show the available balance of the FOAPAL. If the available balance is in the negative, a transfer of funds will need to be done prior to completing the direct pay invoice. 44. Click on the Exit icon to return to the Invoice/Credit Memo Header Form (FAAINVE). 45. Press <Tab> five times. 46. Confirm AC, Accounts Payable appears in the Bank field. Press <Tab>. 47. Skip the Income Type field for 1099 vendors. An A/P representative will verify the appropriate income type, if applicable. 11
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE 48. Press <Tab> three times. 49. Confirm Banner automatically populated the dollar amounts in the Accounting field (Approved, Discount, and Additional). 50. Do you need to add another line item to the invoice? If yes, perform a Previous Block function and go to the next step. If no, go to step 52. 12
CREATING A DIRECT PAY FOR A SINGLE VENDOR INVOICE 51. Perform an Insert Record function and complete steps 33-50. Result: Banner will display the next line item number for the invoice. 52. Perform a Next Block function. If the status field shows COMM/ACCT then the invoice is out of balance. Perform a Previous Block function and assure all needed FOAPAL elements are inputted. Should you need assistance, contact the A/P Office at ext. 2713. Completing the Transaction 53. Confirm the Status field reads BALANCED for the Approved, Discount and Additional rows. 54. Click on the Complete button. End of Process 13
Process 3 Approval Process Once an invoice has been created, those with Approval privileges must approve the invoice before it can be processed for payment by the Accounts Payable Office. To approve documents: 1. Login to Finance Self Service through http://mywings.unf.edu. 2. Select the Staff tab. 3. Click on Finance Self Service in the My Applications channel. 14
APPROVAL PROCESS 4. Click on the Approve Documents link. 5. Your USER ID will automatically appear in the User ID field. 6. Click on one of the following button choices: Documents for which you are the next approver All documents which you may approve 7. Click on the Submit Query button. 15
APPROVAL PROCESS 8. To view who originated the document and/or who are listed as approvers, click on the History link. The following screen will appear showing the approvals recorded or approvals required. 9. Select the Approve link to approve the document. 16
APPROVAL PROCESS 10. The following screen will appear. The default approval comment will appear, additional or alternative comments can be entered in the Comment: field. 11. Click on the Approve Document button again. 12. The following screen will appear confirming the document has been approved. End of Process 17
Process 4 Disapproval Process Once an invoice has been created, those with Approval privileges have the opportunity to disapprove the invoice if the approver does not agree with a part or the entire invoice document. To disapprove an invoice: 1. Complete the previous process through step 7. 2. If you wish to disapprove the document, select the Disapprove link. 18
DISAPPROVAL PROCESS The following screen will appear. 3. The default disapproval comment will appear; additional or alternative comments must be entered in the Comment: field. Required: justification statement. 4. Click on the Disapprove Document button again. 5. The following screen will appear, confirming the document has been approved. End of Process 19
Process 5 Viewing Invoice Details Once an invoice has been created, those with Approval privileges have the opportunity to view the invoice details prior to approving/disapproving the invoice document. This process allows the user to display the details of the document and confirm the details of the invoice (i.e. Billing Address, Commodity Code, & Index to be charged) prior to approving/disapproving the invoice document. To view the invoice: 1. Login to Finance Self Service through http://mywings.unf.edu. (See Process 3, Steps 1-3). 20
VIEWING INVOICE DETAILS 2. Click on the View Document link. 3. Choose the type of document to view from the Choose type drop down field. 4. Enter the document number (if known) in the Document Number field textbox. 5. Click on the View Document button. 21
VIEWING INVOICE DETAILS 6. Data from the chosen document will appear for viewing. When there is more than one item on the document, use the up/down arrow on the right hand side of the Line Item Information block to look at the additional items. As you move through the items, the associated FOAPAL will be viewable in the Accounting Information block. This process allows the user to display the details of the document and confirm the details of the invoice prior to approving/disapproving the invoice document. Billing Addresses can be confirmed in the Invoice Header section Commodity Codes can be confirmed in the Invoice Commodities section Indexes to be charged can be confirmed in the Invoice Accounting section 22
VIEWING INVOICE DETAILS To find a document for which you do not have a number: 1. Login to Finance Self Service through http://mywings.unf.edu. (See Process 3, Steps 1-3). 2. Click on the View Document link. 23
VIEWING INVOICE DETAILS 3. Choose the type of document to view from the Choose type drop down field. 4. Click the Document Number button. 5. Your User ID will appear in the following screen. 24
VIEWING INVOICE DETAILS Narrow your search by using the Required Fields. Transaction Date (or date of invoice entry)(month & year) Activity Date (date of check printing)(month & year) 6. Click on Execute Query button. 7. A list of your transactions will show. 8. Click the Document Number of the document you wish to view. End of Process 25
Process 6 Viewing the Invoice Approval History Once an invoice has been created, those with Approval privileges have the opportunity to view the invoice approval history prior to approving/disapproving the invoice document. To view the invoice approval history: 1. Login to Finance Self Service through http://mywings.unf.edu. (See Process 3, Steps 1-3).. 26
VIEWING THE INVOICE APPROVAL HISTORY 2. Click on the Approve Documents link. 3. Your USER ID will automatically appear in the User ID field. 4. Click on one of the following button choices: Documents for which you are the next approver All documents which you may approve 5. Click on the Submit Query button. 27
6. To view who originated the document and/or who are listed as approvers, Click on the History link. The following screen will appear showing the approvals recorded or approvals required. End of Process 28
Process 7 Deleting an Incomplete Invoice Deleting an Incomplete Invoice is used to delete an invoice that was processed in error or is no longer desired and has not been forwarded to the approval process. If the invoice is complete, then you will need to have the approver in your department disapprove the invoice and then follow the steps below. If the invoice has been approved, then you will need to notify the appropriate Accounts Payable representative to delete the invoice or disapprove the invoice. This process is completed within Internet Native Banner (INB) and not Finance Self Service. To delete an incomplete Invoice: 1. Login to Internet Native Banner. (See Process 1) 2. Access the Invoice/Credit Memo Form (FAAINVE) to create direct pay invoices. Press <Enter>. 29
DELETING AN INCOMPLETE INVOICE 3. Do you know the invoice number that you want to delete? If yes, enter the invoice number in the Document field, press <Tab>, and go to step 3. If no, turn to page 23 and follow the steps under To find a document for which you do not have a number and return to step 3. 4. Type the invoice number that you want to delete. 5. Perform a Next Block function to go to the Invoice/Credit Memo Header. 30
DELETING AN INCOMPLETE INVOICE The Invoice/Credit Memo Header screen will appear showing that you have now opened the first form of the invoice. To delete the entire invoice you must do so from this screen. In order to delete an incomplete invoice, you must perform the removal function from the Invoice/Credit Memo Header screen. Once the removal function is performed, all commodity and accounting records will be deleted from Banner. 6. Select Record>Remove from Menu bar. 31
DELETING AN INCOMPLETE INVOICE I The Autohint line at the bottom of screen will indicate the need to delete the record again to complete the process. 7. Select Record>Remove bar again to delete the incomplete invoice. 8. Select OK to the All Commodity and Accounting records will be deleted dialog box. The following screen will appear to confirm that the document has been deleted. 9. Click OK to return to the Invoice/Credit Memo Form (FAAINVE). End of Process 32
Process 8 Querying Document History The Document History Form (FOIDOCH) displays the processing history of Accounts Payable and Purchasing documents. It identifies related documents and provides the status of all documents that are in the processing stream for the queried document. This is a list of the Doc Types for the Document History Form: 33
QUERYING DOCUMENT HISTORY To query document history: 1. Access the Document History Form (FOIDOCH). 2. Enter the type of document in the Document Type field or click drop down arrow next to the Document Type textbox to select a desired type of document. Continued on the Next Page 34
QUERYING DOCUMENT HISTORY 3. Press <Tab> to go to the Doc Code field and enter a document code The cursor will go to the block that corresponds with the Document type and code selected. It will be highlighted in yellow. or click the Search icon to select one from the Invoice/Credit Memo list (FAIINVL). Double-Click on desired Invoice# to select the document number from the list. 4. Perform a Next Block function. Continued on the Next Page 35
QUERYING DOCUMENT HISTORY 5. To view more detail about each block/document type click on the document number in the appropriate block. You may also query each of the document types by selecting the information option from the Options menu on the Menu bar to view the actual document in inquiry mode. 6. Select View Status Indicators from the Options menu on the Menu bar to view what each of the status indicators mean that are next to the document number. These may be different depending on which document you are viewing. Example of Status Indicators: 7. To exit the Status Indicator menu and return to Document History, click the cancel button. 8. When finished viewing the history, click the Exit icon. End of Process 36
Process 9 Querying a Single Invoice Once you complete and approve an invoice, you cannot query the information from the Invoice/Credit Memo Form (FAAINVE). Instead, use the Invoice/Credit Memo Query Form (FAIINVE). This form can also be used to query invoice forms that are still In Process. To query a single invoice: Viewing the Invoice Number 1. Access the Invoice/Credit Memo Query Form (FAIINVE) to query a direct pay, general, or regular disbursement for a single invoice. Press <Enter>. 2. Do you know the invoice number that you want to query? If yes, enter the invoice number in the Document field, press <Tab>, and go to step 13. If no, click on the Document Search icon and go to the next step. 37
QUERYING A SINGLE INVOICE 3. Click on Open, Paid, Suspense, or Hold for the appropriate invoice status on the radio buttons. 4. Click on the Invoice field to view all invoices for the specific invoice status selected in the radio button. 5. Scroll down, if applicable, to find the appropriate invoice to query. 6. Do you want to view detail information for the invoice? If yes, click once on the invoice desired to highlight it. Go to the next step. If no, go to step 9. 38
QUERYING A SINGLE INVOICE 7. Click on the Invoice Search icon. Result: A pop-up menu will appear entitled Option List. 8. Do you want to view specific invoice information for the invoice selected? If yes, click on Invoice Query (FAIINVE) on the Option List menu and perform a Next Block function repeatedly until all invoice information is viewed. Click the Exit icon on Standard toolbar to return to the Invoice/Credit Memo List Form (FAIINVL). Go to the next step. If no, go to the next step. 39
QUERYING A SINGLE INVOICE 9. Do you want to view specific invoice commodity information for the invoice selected? If yes, click on the Invoice Search icon and click on View Commodity (FOICOMM) on the Option List menu. Click the Exit icon on Standard toolbar to return to the Invoice/Credit Memo List Form (FAIINVL). Go to the next step. If no, go to the next step. 10. Do you want to view specific purchase order information for the invoice selected? If yes, click on the Purchase Order/Encumrance Search icon and click on Document Query on the Option List menu to go to the Purchase/Blanket Order Inquiry Document Information Form (FPIPURR). Perform a Next Block function repeatedly until all invoice information is viewed. Click the Exit icon on Standard toolbar to return to the Invoice/Credit Memo List Form (FAIINVL). Go to the next step. If no, go to the next step. 40
QUERYING A SINGLE INVOICE 11. Do you want to view specific commodity purchase order information for the invoice selected? If yes, click on the P.O./Enc Search icon on the Option List menu and click on Review Commodity (FOICOMM). Click the Exit icon on Standard toolbar to return to the Invoice/Credit Memo List Form (FAIINVL). Go to the next step. If no, go to the next step. You cannot update fields in the query form. You must access the invoice/credit memo form (FAAINVE) for input or update of entries. 12. Double-click on the invoice you want to query to return to the Invoice/Credit Memo Query Form (FAAINVE). 13. Perform a Next Block function to view the invoice/credit memo header information. Banner automatically populates the vendor code and purchase order number, if applicable. 41
QUERYING A SINGLE INVOICE 14. Perform a Next Block function view the commodity information. If you are querying a standing purchase order, the Quantity and Unit Price fields have been replaced with the Amount field, since a standing order only uses an amount. If there is more than one commodity record in the Commodity Record Count field, you can also press the <Down Arrow> or perform a Next Record function to view the commodity and invoice information for all records while on the Commodity Information (FAIINVE). 15. Do you want to view the commodity description with the vendor invoice information? If yes, select Review Commodity Information (FOICOMM) on the Option List menu. Go to the next step. If no, go to step 17. 16. Click the Exit icon to return to the Commodity Information (FAIINVE). 17. Is there a checkmark in the Text Exist field located in the indicators section of the commodity information form (FAIINVE)? If yes, select Purchase Order Item Text (FOAPOXT) from the Options menu and click on the Text field to call up the text entered for the purchase order. Click the Exit icon to return to the commodity information. Go to the next step. If no, go to the next step. 42
QUERYING A SINGLE INVOICE 18. Perform a Next Block function to view the accounting amounts and (FOAPAL) information. You can not update fields in the query form. You must access the invoice/credit memo form (FAAINVE) for input or update of entries. 19. Perform a Next Block function to view the balancing/completion information. Here you can see the totals of the documents and whether they are balanced. You cannot complete the document from this block, as this is an inquiry form and not an entry form. If you want to complete this document, you must access it through the Invoice/Credit Memo Form (FAAINVE). 20. Click the Exit icon. End of Process 43
Process 10 Querying Vendor Detail History The purpose of this section is to explain the day-to-day or operational procedures for retrieving Vendor Detail History at the University of North Florida. This process can also be used to retrieve invoice information by vendor and by the vendor s invoice number. If the vendor consolidation (FACICON) option has been used for multiple invoices, then there can be several vendor invoices per SCT Banner Finance Accounts Payable document (or I number). The Vendor Detail History Form (FAIVNDH) identifies all vendor invoices associated with the queried vendor. To Query Vendor Detail History: 1. Access the Vendor Detail History Form (FAIVNDH) to retrieve an existing vendor. Press <Enter>. 44
QUERYING VENDOR DETAIL HISTORY 2. Do you know the Banner assigned vendor id number for the vendor that you want to query? If yes, enter the vendor number in the Vendor field, press <Tab>, and go to step 10. If no, go to the next step. 3. Click the Vendor Search icon to search for the vendor desired. Result: A pop-up menu will appear entitled Option List. 4. Click on Entity Name/ID Search (FTIIDEN) to search for the vendor desired. 5. Click on the Last Name field. Enter in a portion of the vendor name, using mixed case with the wild card % before and after as necessary. Press <F8> to execute the search. You can also perform a query for the ID Number, First Name and Mid (middle name). 45
QUERYING VENDOR DETAIL HISTORY 6. Scroll down, if necessary, to find the correct vendor desired for detail history. 7. Is your vendor listed? If yes, double-click on the vendor name desired. Press <Tab> and go to step 9. If no, click the Exit icon and go to the next step. 8. Complete the Vendor Registration Form and a W 9 Form located on the Purchasing website and then follow the instructions listed on the form: http://www.unf.edu/dept/purchasing/vendorapplication.html. Contact Purchasing for help with these forms. Once the vendor has been added by Purchasing, return to Step 1. 9. Select a valid selection criterion from the pull-down list in the selection field. Press <Tab>. 46
QUERYING VENDOR DETAIL HISTORY 10. Do you know the fiscal year for the vendor detail history query? If yes, enter the fiscal year in the Fiscal Year field and go to step 11. If no, click on the Fiscal Year Search icon, double-click on the fiscal year desired, and go to the next step. Banner automatically defaults the Fiscal Year field to the current year. 11. Perform a Next Block function. Result: All invoices associated with the selected vendor will display. The VIC Ind (indicator) on the FAIVNDH form indicates a Y (Yes) if there are multiple vendor invoices associated with the SCT Banner invoice. 12. Click the Exit icon after you are finished viewing all the vendor information. End of Process 47
Index Approval privileges...21, 28 Approval Process...15 COA...11 Direct Pay...4 Disapproval Process...19 Doc Acctg...8 FAAINVE... 4, 12, 39, 43, 45 FACICON...46 FAIINVE...41, 44 FAIINVL...37, 41, 42, 43 FAIVNDH...46, 49 FGIBAVL...11, 12 Finance Self Service....31 FOAPAL...11, 12, 24, 45 FOATEXT... 7 FOICOMM...42, 43, 44 FOIDOCH... 35, 36 FPIPURR... 42 FTIIDEN... 5, 47 INB... 2, 31 Internet Native Banner... 1, 2, 31 Invoice... 4 Main Menu... 3 Oracle Jinitiator... 1 Querying Document History... 35 Querying Vendor Detail History... 46 Viewing Invoice Details... 21 48