COUNCIL AGENDA September 27, 2016 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME A. Competitive Sealed Proposal 1 City Manager Excess & Casualty Lines of Insurance Competitive Sealed Proposal 2 Financial Services Property Insurance Competitive Sealed Proposal RFP No. 2015-029 $567,212.00 Arthur J. Gallagher Risk Management Services, Inc. RFP No. 2009-043 $1,318,662.00 The Plastridge Agency, Inc. B. Intergovernmental 1 City Manager Data Storage, Data Backups, Servers, Switches, and Other Hardware Devices Intergovernmental National Joint Powers Alliance (NJPA) Contract No. 100614, US Communities Contract No. 4400006644, State of Florida Contract No. 43220000-WSCA-14-ACS $695,000.00 CDW Government LLC, Insight Public Sector, Inc., Presido Networked Solutions, Inc. 2 City Manager Software & Software License Maintenance Intergovernmental State of Florida Contract No.'s 43230000-14-01, 43230000-15-01, 43230000-15-02, General Services Administration (GSA) Advantage Schedule 70, National Joint Powers Alliance (NJPA) Contract No. 100614, US Communities Contract No. 4400006644 $600,000.00 Carahsoft, CDW Government LLC, Insight Public Sector, Inc., Microsoft Corporation, SHI International Corp, DLT Solutions, ImmixGroup 3 City Manager Ruggedized Laptops Intergovernmental 4 City Manager Computers & Non-Ruggedized Laptops Intergovernmental National IPA (Intergovernmental Purchasing Alliance) based on City of Tucson, AZ Contract No. 120471, State of Florida Alternate Contract Source No. 43211500-WSCA-15-ACS National Joint Powers Alliance (NJPA) Contract No. 100614, US Communities Contract No. 4400006644, State of Florida Contract No. 43211500-WSCA-15-ACS $350,000.00 CDW Government LLC, Insight Public Sector, Inc. $300,000.00 CDW Government LLC, Insight Public Sector, Inc., Insight Direct, GovConnection 5 City Wide Maintenance, Repair, and Operation Supplies (MRO) 6 City Wide Maintenance, Repair, and Operation Supplies (MRO) Intergovernmental Intergovernmental 7 City Wide Office Supplies Intergovernmental State of Florida Alternate Contract Source (WSCA) 450-000-11-ACS US Communities Co-Op based on Maricopa County, AZ Contract No. 11019 State of Florida Contract No. 618-000-11-1 $460,000.00 Grainger, Inc. $221,000.00 Home Depot, Inc. $215,000.00 Office Depot
COUNCIL AGENDA September 27, 2016 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 8 City Wide Multifunction Products; Printer, Facsimile Equipment, Scanners, Related Software, Supplies and Services Intergovernmental 9 City Wide Janitorial and Sanitation Supplies Intergovernmental 10 City Wide Commercial Paper and Other Facility Items 11 Municipal Services Tires and Tire Related Services Fire Rescue Services 12 Utility Services Wastewater Biosolids Hauling and Disposal Intergovernmental Intergovernmental Intergovernmental 13 Utility Services Anhydrous Ammonia Intergovernmental 14 Utility Services Sodium Hypochlorite Intergovernmental 15 Utility Services Carbon Dioxide, Liquid, Bulk Delivery Intergovernmental C. Sole Source State of Florida Contract No. 600-000-11-1 National IPA (Intergovernmental Purchasing Alliance) based on City of Tucson, AZ RFP No. 151148 State of Florida Contract No. 640-002-12-1 Florida Sheriff's Association Bid No. 15/17-07-0220 Loxahatchee River District Bid No. 13-001-DW City of Stuart Bid No. 2015-293 City of Stuart Bid No. 2015-293 City of Pompano Beach Bid No. L-43-16 $182,000.00 Toshiba Business Solutions, Inc. $98,880.00 Dade Paper & Bag Company $54,800.00 Dade Paper & Bag Company $441,500.00 Goodyear Tire and Rubber Company distributed through Christensen Enterprises South, LLC dba Action Gator Tire, Tire Soles of Broward $209,760.00 H & H Liquid Sludge Disposal, Inc. $73,582.00 Tanner Industries, Inc. $65,500.00 Allied Universal Corp. $54,778.00 Airgas USA, LLC 1 City Manager Public Safety Software Maintenance Sole Source $308,339.00 Sungard Public Sector, Inc. 2 City Manager Software Maintenance for Sungard Public Sector Software Modules 3 City Manager Software Licenses and Maintenance for Document Management System 4 City Manager Payroll/Personnel Software Maintenance and Support 5 Fire Rescue Services Original Equipment Manufacturer (OEM) Parts and Service for Sutphen Fire Apparatus Sole Source $163,696.00 Sungard Public Sector, Inc. Sole Source $136,212.00 MCCI, LLC Sole Source $80,745.00 Infor (US), Inc. Sole Source $115,000.00 South Florida Emergency Vehicles 6 Fire Rescue Services Medications / Medical Supplies Sole Source $60,000.00 Boca Raton Regional Hospital
COUNCIL AGENDA September 27, 2016 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 7 Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Mack Truck Refuse Packers 8 Municipal Services Fire Rescue Services Original Equipment Manufacturer (OEM) Parts and Service for Freightliner Heavy Duty Trucks 9 Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Leach, Labrie, and Wittke Sanitation Refuse Bodies 10 Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Petersen Lightning Loaders 11 Municipal Services Original Equipment (OEM) Parts and Service for Schwarze Street Sweepers, Vac-Con High Pressure Excavation Equipment, and New Way Refuse Bodies 12 Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Altec Heavy Duty Bucket and Crane Trucks 13 Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Peterbilt Trucks Sole Source $370,000.00 Nextran Truck Center Sole Source $283,000.00 SBL Freightliner, LLC dba Lou Bachrodt Freightliner Sole Source $215,000.00 Wastebuilt Southeast, LLC Sole Source $170,000.00 GT Supplies, Inc. Sole Source $165,000.00 Southern Sewer Equipment Sales Sole Source $75,000.00 Altec Industries, Inc. Sole Source $70,000.00 Palm Peterbilt Truck Centers, Inc. 14 Recreation Services Municipal Services Original Equipment Manufacturer (OEM) Parts and Service for Toro Commercial Turf Equipment Sole Source $65,000.00 Hector Turf 15 Municipal Services Original Equipment Manufacturer Sole Source $60,000.00 Kelly Tractor Company (OEM) Parts and Service for Caterpillar Tractors 16 Utility Services Water Meters and Parts Sole Source $250,000.00 Innovative Metering Solutions, Inc. 17 Utility Services Wilo-USA Pump Parts, Repairs, and Warranty Services Sole Source $88,000.00 Kaman Industrial Technologies Corporation dba Florida Bearings D. Emergency
COUNCIL AGENDA September 27, 2016 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 1 Utility Services Wastewater Treatment Plant Primary Clarifier No. 2 Dome Removal Emergency $166,500.00 CST Industries, Inc. dba CST Covers E. Change Order 1 Utility Services Low Bromide Sodium Chloride (Bulk Rock Salt) 2 Municipal Services Original Equipment (OE) Dealer Service and Parts for Autocar Cab and Chassis Sealed Bid Bid No. 2015-004 $156,390.00 Morton Salt, Inc. Sealed Bid Bid No. 2016-043 $59,000.00 K.V.P. Enterprises dba Expert Diesel Total Procurement Recommendations $8,964,556.00