Construction Site Waste Management Process.

Construction Site Waste Management Process. EMS DOCUMENT TYPE: ENVIRONMENTAL ASPECT: PURPOSE: Operational Control Document Waste Management To ensure we manage our waste in compliance with legislation and best environmental practice. Record of changes made to this document: 7.07.0 Legislation correction Introduction The Construction Site Waste Management Process supports the University s Construction and Site Waste Management Strategy and aids the fulfilment of the overall Environmental Policy. Its aim is to provide a structure and process that allows contractors to assist the University in reducing its environmental impacts and costs through better management of resources and waste whilst meeting and, where practicable, exceeding the requirements of legislation. This process is for works which are notifiable under the CDM Regulations and is managed for Loughborough University by the CDM Co-ordinator. Contractors working on site will need to manage the waste they produce either in accordance with this process or, for more minor works, the Small Works Waste Process. External Drivers There is considerable incentive to become more sustainable with waste management both financially and legally as costs and regulations increase. Loughborough University expects all its contractors to meet and, where possible, exceed the requirements of all relevant waste legislation. The following is a list of just some of the core pieces of environmental legislation pertaining to waste: The Environmental Protection Act 990 The Environmental Protection (Duty of Care) Regulations 99 (as amended 00) The Environment Act 99 The Lists of Wastes (England) Regulations 00 (as amended) Hazardous Waste (England and Wales) Regulations 00 (as amended 009) Waste Electrical and Electronic Equipment Regulations 006 (as amended 007, 009 and 00) The Producer Responsibility Obligations (Packaging Waste) Regulations 007 (as amended in 008 and 00) and The Packaging (Essential Requirements) Regulations 00 (as amended in 009) The Waste Batteries and Accumulators Regulations 009 The Waste (England and Wales Regulations) 0 Copyright Loughborough University Page of 0

Contractors also have a duty to ensure that any waste contractor working for them is compliant in respect of the licensing requirements for the transportation, processing and disposing of waste. CDM Notifiable / Major Construction Works Irrespective of the size and value of works being undertaken on campus there are a number of core waste management principles which contractors are required to adhere to they are: the management of waste whilst on site to prevent environmental risk (in accordance with the Environmental Protection Act 990 and the Waste (England & Wales) Regulations 0; to remove all waste from site, including any left-over paint; the application of the waste hierarchy by ensuring every effort is made to reduce, reuse, recycle and recover (energy) before considering disposal to landfill. This is required under the Waste (England & Wales) Regulations 0; to only process, pass or dispose of waste through a site or process which is legally complaint, waste carriers must be licensed and sites must have a permit; to ensure the correct waste documentation is maintained - it is a legal requirement for all waste transfers to be accompanied by a Waste Transfer Note (WTN) or Consignment Note (CN), in the case of Hazardous Waste. The exceptions to this are: o where you have an appropriate permit to take the waste to a local municipal waste and recycling site; o where you have an Annual WTN (often referred to as a Duty of Care Note) in place with a regular contractor; if you process or dispose of University waste independently of other waste sources and receive a WTN/CN then this must be passed to the University Project Manager or the Environmental Manager. Please note, contractors must not: dispose of any wastes arising from the contract in University bins or skips without the written permission of the Project Manager or Environmental Manager; leave waste on campus in a manner which could be considered fly tipping, fly tippers are prosecuted; Most CDM notifiable / major works will involve the provision of skips for the removal of waste, contractors are required to manage skips on site by: ensuring they are of safe and sound condition; positioning these within your compound if allocated one; if a compound has not been approved: o the placement of the skip(s) should be agreed with the Project Manager for the works; o the skip(s) should either be a lockable enclosed skip or be surrounded by obscured heras fencing; o skips are to be labelled with details of the contractor, skip supplier, Project Manager and the contract duration as per the template at the end of this document; Copyright Loughborough University Page of 0

ensuring the skips are kept secure when not in operational use (i.e. overnight and weekends) if enclosed with heras fencing this must be secured; not placing skips within 6m of a building, should there be a requirement for an exception to this then the Project Manager is to seek approval from the Fire Officer and Security. The skip must not block access or egress and they must be enclosed. removing all skips from site on completion of the works and prior to handover of project areas back to the University operations; ensuring the skip supplier (if not using the Universities nominated supplier) is notified of the campus safety risks and speed restrictions, and that loads are required to be secure before moving; ensuring that where the volume of waste is likely to be high separate skips are used for the key waste streams, e.g. wood, metal, inert material, nonrecyclables. Where volumes are lower and only one skip is to be provided, this must be collected through a contractor who will process and segregate the waste & recycling before disposal. It is not compliant for singe skip waste to be taken direct to landfill. It is illegal to mix hazardous and nonhazardous waste streams; The final part of this process reflects the requirements of the, now rescinded, Site Waste Management Plan Regulations 008. These, although no longer a legal requirement, are still a key attribute for Loughborough University as it seeks to manage the significant environmental impact from works. To put this in perspective each year the University produces in the region of,000 tonnes of day to day waste and recycling, however the average waste produced from works over the last three years has been in excess of,000 tonnes per annum. It is therefore a requirement that all major works adhere to the process of this document. Recording Construction Waste Data: Below are a series of simple forms that have been developed to assist in recording actions during the project of reducing waste on projects. These are to be used in addition to the designers/contractors own processes, which are to be encouraged for detailed management and control of waste. The University s CDM Co-ordinators () are appointed to monitor and manage this process, which is to be followed through all phases of the project. It is vitally important not just to divert materials from landfill, but also to design out waste as the project is being developed. The outline action matrix sets out the actions and responsibilities of team members at various stages of the project. Copyright Loughborough University Page of 0

Outline Action Matrix Project Project Initiation Design and specification Tender / contractor proposals Pre mobilisation Construction Post Completion Key Milestones Actions Documentation Responsibility Appoint design team Compile tender package Appoint PC Site works start Practical completion Consider and identify significant waste reduction opportunities. Record decisions and actions Estimate waste savings Set targets for contract works Review contractors proposals / design changes with implications on waste arisings Detailed SWMP compiled by PC. Review and verify adequacy of SWMP Continual review / update of SWMP. Site Audit Completion of SWMP. Collation of all data and analysis to compare targets, achievements and implications Compile/complete waste reduction tracker Compile outline SWMP Update of SWMP SWMP SWMP Audit SWMP updated Audit checklists Completed SWMP and Audit Client / PM Design team input Co-ordinated by Design team PC PC PC PC Appendix Sets out the process for completion of the Site Waste Management Forms. Appendix The Construction Site Waste Management Plan - Design is an outline SWMP, and should be used to record the significant design decisions that have been made to minimise or reduce waste. This will assist the phase when considering any changes to specifications etc. Appendix The Waste Reduction Log should be used to record any design changes / decisions during the pre- and phase and their impact on waste arisings. Appendix The Construction Site Waste Management Plan - Construction should be used to summarise the actual waste arisings of the project. Appendix The Construction Site Waste Management Plan Audit Report is a simple audit form which will be used by the to assess the use of the Site Waste Management Plan during the Construction. Copyright Loughborough University Page of 0

Appendix. Site Waste Management Plan Flow Chart Design Client, Designers & CDM - C working together throughout design phase giving thought to designing out waste where reasonable practicable e.g. standard sizes Refer to LU Doc:..9 Construction & Site Waste Management Strategy. Start to populate the form in Appendix of.6.9. Construction Site Waste Management Process. Pre Tender Client procedures document sent out with Pre Tender Information to prospective tenderers Send out LU Docs:..9 Construction & Site Waste Management Strategy.6.8 Small Works Waste Process.6.9. Construction Site Waste Management Process Pre Construction Construction Review of Site Waste Management Plan to review if adequate and suitable for works. Any Design or Operational changes made to now recorded on the Waste Reduction Log. Principal Contractor (PC) to update the Construction plan to reflect any changes and actual data on reuse, recycling, recovery, landfill or other. More detail will be expected for more significant contracts Appendix of.6.9. Construction Site Waste Management Process to be complete. CDM C to assess and sign off. Waste Reduction Log is Appendix PC to complete Appendix in.6.9.construction Site Waste Management Process and, where appropriate, to carry out on-site audit of the plan using the Audit form in Appendix Post Construction PC adds to the plan confirmation that the plan has been monitored on regular basis. Level of detail dependant upon project value All completed forms to be checked and signed off by. Copies to be passed to Loughborough University Environmental Manager along with WTN s, CN s and Weight data summary. Post Construction PC must keep the Site Waste Management Plan for two years after completion Recommended that the PC keep the Site Waste Management Plan for two years. LU Environmental Manager to keep a copy for two years. Copyright Loughborough University Page of 0

Appendix. Construction Site Waste Management Plan Design Project Name: Client: Principal Contractor: CDM Co-ordinator: Description of works: Plan created: Plan compiled by: Project Manager: Project Date: Project : Revision: This revision date: REDUCE REUSE RECYCLE RECOVER Reduce Designing out Waste. Please detail key decisions to Reduce waste / minimise material use under the following headings: Headline: Description of decision / change made: Building / Structural Form: Design Specifications: Materials: Future Flexibility: Reuse. Please detail key decisions for Reuse from the existing site, during and in the future: Headline: Description of decision / change made: Please add additional rows to this form under the relevant sections as required. Copyright Loughborough University Page 6 of 0

Appendix. Project Name: Client: Principal Contractor: CDM Co-ordinator: Waste Reduction Log Project Manager: Project Date: Project : Description of works: Log created: Log compiled by: Revision: This revision date: * materials removed from waste streams/ reduction in use of virgin materials Copyright Loughborough University Page 7 of 0

Appendix. Construction Site Waste Management Plan Construction Project Name: Client: Principal Contractor: CDM Co-ordinator: Description of works: Plan created: Plan compiled by: Project Manager: Project Date: Project : Revision: This revision date: REDUCE REUSE RECYCLE RECOVER Recycle, Recover or Landfill. Loughborough University is required by government to report its waste data, please therefore detail anticipated and actual waste volumes under the following headings: Waste Stream: Anticipated Actual Quantity (in tonnes) (please list other waste streams as Quantity Energy Sent to required) (tonnes) Recycled Recovery Landfill Wood Metal Inert material Non-recyclable Plasterboard 6 Soil / excavated material 7 General recyclables* 8 9 0 TOTALS: Percentage of Total: % % % % * Paper, cardboard, plastics Other Copyright Loughborough University Page 8 of 0

Appendix. Construction Site Waste Management Plan Audit Report Project Name: Client: Principal Contractor: CDM Co-ordinator: Description of works: Site Audit Date: Site Audited by: Project Manager: Project Date: Project : Revision: This revision date: Items to be audited: Plan available on site All contractors aware of plan and where it is held Contact details (Client, PC, Draftee) Plan being maintained / updated Details of waste contractors / carriers available 6 Evidence of waste contractors licences / permits / due diligence 7 Types of waste being removed, disposal method and weights (WTN s) 8 Destination of wastes permitted site? 9 Skips correctly labelled and being correctly used 0 Correct segregation and safe storage of any Hazardous wastes General site tidiness Other comments Item: 6 7 8 9 0 passed to Site Manager for action: Site action taken: Signed Auditor: Signed Site Manager: Date: Date: Copyright Loughborough University Page 9 of 0

Filename:.6.9. Construction Site Waste Management Process.0.0 Loughborough University Approved Contractors Skip The Contractor using this skip is The Provider of the skip is Tel: The University Project Manager is The project is running from to This skip is for this contractors use only. NON AUTHORISED PERSONNEL PLEASE NOTE: The unauthorised or harmful deposit of waste is illegal. The penalty under the Section ((a)/6) of the Environmental Protection Act 990 is upto 0,000 and/or upto years imprisonment. Loughborough University and Charnwood Borough Council will always seek to prosecute. CCTV operates on this campus. Copyright Loughborough University Page 0 of 0