ASI Point Of Sale 6.0 Startup Guide.

ASI POINT OF SALE 6.0 STARTUP GUIDE Anand Systems Inc. 35 East 10 th Street, Suite F, Tracy, CA, 95376, USA Phone: 1-800-431-4786 Sales Extension 1, Support Extension 2 Fax: 1-800-431-4919 Email: info@anandsystems.com, Support@AnandSystems.com Web: http://www.anandsystems.com ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 1

TABLE OF CONTENTS Sr. No. Description Page No. 1. Installation Wizard 4 2. Configuration Wizard. 13 3. 4. 5. 6. 7. Property Menu. 1) Property Information 2) Backup Database 3) Restore Database 4) Change User 5) Change Password 6) Settings 7) Set Printer 8) PMS Settings Master Menu. 1) Department 2) Point Of Sale 3) Server 4) Unit 5) Item Modifier 6) Customer Master 7) Payment Type 8) Currency Exchange Rate 9) Desk User Category 10) Desk User Category Privilege 11) Desk User 12) Creditor 13) Supplier 14) Currency Denomination Item Master Menu. 1) Item Group 2) Item Assignment 3) Item Master 4) Item Rate And Tax Table/Room Menu. 1) Table 2) Table Amenities 3) Table Assignment 4) Room 5) Room Assignment 6) Network Lock Transaction Menu. 1) Kitchen Order Ticket (KOT) 2) Sales 3) Purchase 4) Voucher 5) Adjustment 6) Manage Transactions ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 2 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 52 53 55 56 57 59 60 61 62 63 64 65 66

8. ASI Point Of Sale 6.0 Startup Guide. i) Undo Transactions ii) Redo Transactions Expense Management Menu. 1) Account Receivable Categories 2) Account Payable Categories 3) Account Receivable 4) Account Payable 5) Commission Rule 67 68 69 70 71 72 73 ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 3

ASI Point Of Sale INSTALLATION WIZARD Execute the setup from CD or download. Upon starting the setup, you will see the following security warning. Publisher will be displayed as Anand Systems Inc. Please Click on Run button to initiate the setup process. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 4

The Setup wizard will start executing. The following welcome screen will appear. Click on Next button. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 5

The license agreement will be displayed in this wizard page. Please read the full text of license agreement by scrolling down in the text area. Once you have read through the license, please click on the I accept the agreement. Finally click on Next button. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 6

The software can be installed on one computer or several computers in a local area network. Select the setup type on this screen depending upon your requirement. Select setup type Standalone Installation and click on Next button. If you wish to install in a network environment, select appropriate role of the computer, i.e., Sever Installation or Client Installation and click on Next button. You may call ASI Technical Support for further guidance on network installation. After selecting the installation type, you will see the below given message confirming you with the last time for the installation type you selected. To continue with the setup further, click on Yes. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 7

On this form, select where you wish to install software. It is recommended that you keep the default setting and click on Next button. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 8

To place program shortcuts, keep the default settings on this screen. Click Next to continue. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 9

On this screen, the setup program will scan your computer and determine which additional components will be required to be installed prior to installing ASI Point of Sale. Some of the components required to run the software correctly will be downloaded and installed once you click on the Install button. After you click on Install button, the setup will download and install other components such as MS SQL Express and Crystal Reports run time modules. This process will take several minutes depending upon your Internet speed. The progress will be shown on the screen. Note: If you do not have internet connection or your internet connection is not good, please click on Cancel to cancel this installation and run full setup from the CD provided by ASI. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 10

ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 11

After successful installation you will see the following screen. Click on Finish to complete the installation. Next step would be to configure your property so that you can create and configure your departments, centres, taxes and so on. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 12

ASI Point Of Sale CONFIGURATION WIZARD After the successful installation of the ASI Point of Sale, you can find this shortcut for the same placed on the desktop. Double clicking on it will redirect you to the Configuration wizard if opening for the first time.. The following welcome screen will appear when you open the ASI POS for the first time. Please read the above text and click on the Next button to continue. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 13

The fields on this form are for how you would like the fields to be displayed. For example, in the USA each state is called State while in Canada they are called Province. So for Canada, you would want to replace default value of State to Province. Please click on NEXT button once you are done with making all changes. Note: 1) The Country selected here, once configured, cannot be changed at a later stage. And the base currency for the Multi-Currency feature depends upon this setting. The currency as displayed above becomes the base currency which depends upon the Country selection. 2) You will enter several values within the steps of this Wizard. If you are not sure about certain values, don t worry. You will be able to change these values any time after completion of this Wizard. All configuration settings can be changed as many times and any time. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 14

On this form, please add all property related information requested. Please note that all information entered here will be displayed on reports and notifications to your guests and vendors. You can also add a logo for your property. This logo will be printed on folios and reports. Please click on NEXT button once you are done making changes to this form. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 15

Here you need to create the departments prevailing at your POS station. Click on the Next >> button to continue. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 16

In this form, you will specify all the departments present at your place such as the Restaurant, Bar, Gift Shop etc.. Please click on NEXT button once you are done adding up the departments. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 17

Here you need to assign the centre s to the respective departments. Please click on NEXT button once you are done assigning the centre s to their departments.. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 18

Here, you will select a date from which you want to start the POS activities at your place. Please click on NEXT button once you are done making changes to this form. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 19

By default we give you the standard Units in the list here. But incase you need to add your own Units, you can as shown above. Please click on NEXT once you are done adding up the Units. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 20

You will create all the Item groups here. Please click on NEXT button once you are done adding up all the item groups. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 21

Incase of a Restaurant operation, you will create the tables here in the above form. Please click on NEXT button once you are done adding them. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 22

Now here you will assign the created tables to the respective POS centers. Please click on NEXT button once you are done adding them. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 23

Here you will enter the names of the Waiter/Waitress. Please click on NEXT button once you are done adding them. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 24

Click on the FINISH button to end up with the Configuration part. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 25

PROPERTY INFORMATION This form, wherein you can fill out your property/hotel/motel/restaurant information opens up when you click on the Property Information in the Property Menu. The information filled up here gets displayed on the Reports and also on the Receipts printed. You can add up your property logo as well which gets displayed over all the reports. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 26

BACKUP DATABASE Clicking on the Backup button will start the backup process and will make a backup file on the specified location. NOTE: Please check the following conditions for the database backup to complete itself successfully: 1) The path specified should be a location which exists. If using a removable media for the backup purposes please make sure that the media is not removed and if removed please be sure to change the backup path accordingly. 2) Please make sure that the backup disk or the Windows user has the permission to access the specified location. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 27

RESTORE DATABASE Clicking on the Restore button will start the Backup Restoration process and will make the software go back to the state it was on the specified date when the backup was made. NOTE: Please check the following conditions for the restoration backup to complete itself successfully: 1) The path specified should be a location which exists. If used a removable media for the backup purposes please make sure that the media is plugged in. 2) Please make sure that the backup disk or the Windows user has the permission to access the specified location. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 28

CHANGE USER One of the important features of the software is to let change the desk clerk at any time while the application is running, instead of closing the application and logging in once again. Normally this is done during change in shift. Once the desk clerk is changed all the transaction carried out are stored under his name. As the desk clerk is changed, the change is reflected in the ASI Point Of Sales main screen itself where Desk Clerk name changes. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 29

CHANGE PASSWORD This lets the currently logged in user to change the password himself without taking the help from the Admin user. Once you click on OK you get to see the below displayed message intimating you for the successful password change. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 30

SETTINGS It offers you one stop settings to be made regarding the display, vouchers, stock restrictions, day-end report printing, credit card swipe-display & user settings. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 31

SET PRINTER The KOT printer is to be set from displayed list of installed printer on the machine to have a printout as and when the KOT is to be printed. Only one printer can be selected as the KOT printer. And the number of copies to be printed can be set with it. The printer can be set Item Group wise. Likewise, the Receipt printer also can be set from the list of installed & available printers. But this cannot be set Item Group wise. Secondly, if no printer is desired to be set, the checkmark can be removed. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 32

PMS SETTING The POS bills can be directly ed to the guest folio if the guest is an In-House guest. To be able to use this feature, it has to be linked to the ASI FrontDesk 6.0. This provides a backward compatibility with the ASI FrontDesk 5.3 as well, but the feature is Underconstruction at the moment. Connection requires the Admin permission and the Server settings. can appear only if the Database Server for both the ASI FrontDesk & ASI Point Of Sale are the same (i.e. on the same machine). Each POS Centre is to be linked with one Other Charge of the ASI FrontDesk such that while the bill is posted, it can be easily identified from which POS Centre it has been posted. Unless and until you link all the POS Centers with one of the Other Charges, you cannot exit this form. This requires Admin level privileges as well as while making the connection, Admin has to confirm the step by entering in his password. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 33

DEPARTMENT You need to define the Departments so that you can classify the POS Centers under these departments which will make your task easy while making sales and adjustments of items. You have to classify the POS Centers under the respective Department they fall under. By default, only the Admin or the user with admin privileges can perform this operation. Note: i) The Departments once used (i.e. after assigning a POS Center under any Department, if any transaction is made under that POS Centre) cannot be deleted. ii) It is not mandatory to add all the Departments at once. They can be added as and when required. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 34

POINT OF SALE After defining the Departments, the POS Centers are to be defined. POS Centers are basically the outlets at which the sales are made. Likewise the Departments, the same rules apply to the POS Centers as well. i) The POS Centers once used (i.e. after creating a POS Center, if any transaction is made under that POS Centre) cannot be deleted. ii) It is not mandatory to add all the POS Centers at once. They can be added as and when required. By default, only the Admin or the user with admin privileges can perform this operation. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 35

SERVER / WAITER Herein, you can list out all the waiters/servers serving for the organization. The servers added can be restricted to the usage of only to the intended POS Center. The Server details can be added while making a Sales bill, which is not compulsory but if added, a report could be obtained describing the number of orders accomplished. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 36

UNIT Herein, you can list out all the possible combinations of the weighing units a single item (s) can be entailed with. This is the master entry for all the units to be done in common for all the items of all the POS Centers. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 37

ITEM MODIFIER ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 38

CUSTOMER MASTER ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 39

PAYMENT TYPE This is the master Entry for entering in all the possible types of payments (i.e. modes of payment) accepted by the organization. The payment types entered here are displayed wherever the payment is to be added. A report on the basis of the collection made by the above payment type can be referred. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 40

CURRENCY EXCHANGE RATE This feature enables you to accept the payment from the guests in more than one currency. The base currency is decided upon the Country selection during the configuration and appears in red color as shown above. Once set, it cannot be changed at a later stage. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 41

DESK USER CATEGORY The intended users can be classified under different categories. Hence they are to be defined here. The privileges to be assigned to these categories can be done right here by clicking on the button. By default, only the Admin or the user with admin privileges can perform this operation. Also neither any of the users can the users marked as Admin users. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 42

DESK USER CATEGORY PRIVILEGE The intended users can be classified under different categories. And these categories then can be assigned a specific set of roles. Further while creating the Desk Users, they can be assigned with a predefined category as created and listed above, which will grant them with the privileges underlying in the category selected. This will leave you rest assured by marking the Desk User with just the category to which he belongs to, rather than selecting each role individually each time while creating a new Desk User. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 43

DESK USER This lets you create the operator(s) who are to run the software. The Users which no longer exist can be deleted or changes if any are to be made to their names, passwords, POS Centers accessibility, roles and report privileges can be done from here. Remember that only the Admin can create new desk clerk and neither of the desk clerk can create new one irrespective of the user type. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 44

CREDITOR One of the important features of the software is to allow a Creditor. Herein, the guest need not pay the amount instantly; instead the corporation he belongs to pays on his behalf at one time. Normally, the Creditors are created for the corporations. The corporation is offered a specific credit limit and seen that the credit limit doesn t exceed the limit specified. It provides financial convenience to the corporations and they can pay the due amount at a time through credit cards or cheques. You have to create an account here and store the credit limit before applying it to the guest. The dues are added to the account as and when a guest belonging to the corporation is billed so that they can conveniently pay the amount due at one time. The corporation can clear the dues at specific intervals; say for example on monthly basis. Note: This feature can be used only if the PMS settings do not exist. If the PMS setting exists this feature is grayed out and the POS list outs all the Creditors that are created in the ASI FrontDesk. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 45

SUPPLIER Inorder to maintain the supplier database, you can add up the details of the supplier(s) from whom the purchase(s) are made. Once added, purchase records can be added and maintained in a proper manner. Depending upon these details and the purchase orders records, similar reports can be obtained. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 46

CURRENCY DENOMINATION ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 47

ITEM GROUP The items created may & can fall under various different categories, for which it is best to categorize them under the group they fall in to. The item groups under which the items can possibly be grouped are to be created. This can be done whilst the Configuration Wizard runs for the first time or later depending upon the need. Item Groups can be given special effects as denoting them with different colors and images too can be put up. This helps in easily identifying the Item Groups and to use them conveniently in the Touch Screen module as displayed below. Note: The Item Groups created, if once used, (if any sales transaction(s) are made on the items classified under the item groups), cannot be deleted. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 48

ITEM MASTER The total salable items which may exist or any item which might be used as an ingredient in the recipe or any item for which a purchase record needs to be maintained for any POS Center are to be added up in here. Click on Add to enter in a new item and the form as given below is dis- ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 49

played. Item type here refers to select Purchase (if purchase records are to be maintained for), Sales (if the item is salable) and Ingredient (if the item is to be used as an ingredient in a Recipe). Click on the empty box to add an image for the item to be created. Decide upon the item availability at the POS Centers. If the item is sold at more than one POS Center, take a note of the Department name of the POS Center and then, select the applicable departments. And hence, the item will be available in all the linked POS Centers to the Department(s) selected above. Be careful while the Base Unit for the Item is to be added, as the Base Unit once set cannot be changed at a later stage. If any conversion ratio on the unit is to be made, the primary measurement unit will always remain the one specified at the time of item creation. The conversion units can be defined by clicking on the More link. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 50

As and when the item is sold, the stock of the item is deducted automatically by the quantity of the item sold, if the Maintain Stock feature is checked. Settings relating to block/unblock the sales at no stock availability can be set accordingly. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 51

ITEM ASSIGNMENT After having created the Items and their respective Item Groups, the next step is to assign them under the category they fall in to. Select the POS Center to work in, which will inturn list out all the un-assigned items for that particular POS Center. Select the items to be assigned to the selected Item Group on the right as shown in the image given below: The Item Group, if not yet created, can be done right away while assigning the items by clicking on the Add button as highlighted below. So, if you missed out any Item Group to be created, it s just a click away whilst you assign the items. Items can be assigned individually or in bulk. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 52

ITEM RATE & TAX Each item created in the POS can be assigned five different rates and one of them can be set as the default rate to be applicable for the item when to be sold. The rates can be set for each single unit. Here, as shown, the pricing definition depends upon the selection of the POS Center and the Item Group in that POS Center. The Item can be set with a default selling unit, if there exists multiple units for one single item. The Rates can also be named as shown in the image above, Regular, Disc., Compli., etc. instead of Rate1, Rate2, Rate3. Also, the rates can be put in with Inclusive Tax, and the tax rates can be defined from the Tax tab as the second column as shown in the following image: You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 53

Here, as shown below, the tax definition depends upon the selection of the POS Center and the Item Group in that POS Center. By doing so, it lists out all the items under the POS Center & Item Group selected. The items can be selected in Bulk if the same taxes apply to all or can be set individually if not. Unlike the pricing structure, the taxes can be set to a specific percentage value or they can be set to a flat amount from the list box. Here too, you can set up to 5 different taxes which can apply to the Item. Likewise the rates, taxes too can be named The Setting tab lets you set the default Rate for each/all items for the selected POS Center. The Rate marked as default is/are shown in blue color. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 54

TABLE This is an important feature of the software which lets you manage your table operations virtually. All the real time operations can be made on the tables in here. Making KOT(s), Sales Bills, Block/Unblock tables etc.. The tables can also be set with the status like Vacant, Occupied, Dirty or Block whichever as and when applicable. These status are marked with different colors which makes it easy for the operator to identity the table status for each. The tables are to be created in the similar way to that of the Item Master. This is the master entry for the tables of all the POS Centers. The above image shows how to add up a table. Similarly, tables can be edited too. To delete tables, make sure that no transactions are made on it. If made, the table however cannot be deleted. If you still wish to delete it, you need to delete all the transactions made on the table. After creation, the tables are then to be assigned to POS Centers they belong to. The image displays a table R3 in an Occupied state with the time since its occupied and the balance due for it. Clicking on an Occupied table pops up a selection for you to choose from the two as shown. Is selected New KOT, opens up a new KOT form for that table. While for if selected the Sale, opens up a Sales bill form, wherein you can combine all open KOT(s) for the table in to one Sales bill or can create individual bills for each KOT. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 55

TABLE AMENITIES You can create all the table amenities which you provide on the tables, say for example A Flower vas, can be added up here. After creating all of the amenities, they can be assigned to the table as illustrated below: ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 56

TABLE ASSIGNMENT After having created the Tables, the next step is to assign them under the POS Centers they belong to. Whilst assigning the tables to their respective POS Centers, they can be given a specific shape, define the seating capacity of the table and assign a waiter/server along with it. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 57

Switch the view to Table View to visualize the tables created. Select the Design Mode to change the shape, position and customize the display settings of the table. Select the POS Center to work in, select the Table View as the working mode, which will inturn list out all the assigned tables for the POS Center. Click on any table to start off making a KOT for it. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 58

ROOM This is an important feature of the software which lets you manage your room operations virtually. If in case you ain t using any PMS software to post the guest bills to their folios, you can create virtual rooms to manage these real time room operations. Making KOT(s), Sales Bills etc. are the operations that can be made on the Rooms. The Room management is quite similar to that of the Table Management. This is the master entry for all the Rooms which are to be used in all the POS Centers. The above image shows how to add up a Room. Similarly, Rooms can be edited too. To delete Rooms, make sure that no transactions are made on it. If made, the Room however cannot be deleted. If you still wish to delete it, you need to delete all the transactions made on the Room. After creation, the Rooms are then to be assigned to the POS Centers they belong to. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 59

ROOM ASSIGNMENT After having created the Items and their respective Item Groups, the next step is to assign them under the category they fall in to. Select the POS Center to work in, which will inturn list out all the un-assigned items for that particular POS Center. Select the items to be assigned to the selected Item Group on the right as shown in the image given below: ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 60

NETWORK LOCK ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 61

KITCHEN ORDER TICKET (KOT) When the guest places an order, the waiter notes down the order and forwards it to the captain. The captain prepares what is known as Kitchen Order Tickets (KOT) using the order, which is forwarded to the Kitchen, Billing division and retains one copy with him for future references. KOT can be made either on table, for a Creditor or for a Room. By default it takes it to be on a table. As you select the Room or the Creditor, you get to see the list of all the virtual rooms and the creditors in the list. Based upon the present working POS Centre, you can select the Items from the available Item Groups and can make a KOT. Once after a KOT is made, any addition or deletion can be done. Multiple KOT(s) can be made on a single table or for the Creditor. And they collectively can be billed as on single Sales Bill. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 62

SALES KOT(s) made on several different tables can be combined in to one single Sales Bill by selecting the Multiple Table which opens up the displayed form to select the tables for which there remains open KOT(s). The table list displayed besides has open KOT(s) on them. These all either can be either combined in to one single Sales Bill or individual Sales bill for each can be made. To enter in the payment details for the Sales bill, click on Amt. Paid and log in the payment details. The payment can be entered as anyone of the payment types available or it can be posted to the guest folio in the ASI FrontDesk or can be credited to any of the available Creditors. Once after a Sales Bill is made, any addition or deletion can be done only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 63

PURCHASE All the purchase records if wished or intended to maintain in the software, can be done from here. The supplier details come from the Supplier database. They can be entered in right away from here if you missed out entering them before. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 64

VOUCHER This is used to enter in any inter-departmental transfers which take place or to issue any Voucher. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 65

ADJUSTMENT You can deliberately make adjustments to the item stock if required. Normally this is used to edit the stock levels of the purchasable items unlike salable items as their stock level is not updated implicitly as soon as it is sold. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 66

MANAGE TRANSACTION 1. UNDO TRANSACTION You can delete any transaction on a permanent basis from Undo transaction. Undo transaction works only for the Sales bills. The KOT(s) cannot be Undone. 1. The guest should not belong to any Creditors, if the PMS Settings are not set. 2. The guest bills shouldn t be posted to the guest folio in the ASI FrontDesk, if the PMS Settings are set. If the above given conditions are satisfied, only then you can Undo a transaction. It opens up a listing for the transactions who meet the above conditions as shown below: The Undo Transaction is solely based on the transaction date. The above list displayed for the guests is also based upon the check-in date of the guest. If you need to Undo a transaction, you need to either search it by its transaction date or by the combination of the Month & Year, as displayed above. The list displays the search results for the transactions made on the 1 st of April. You need to select the transaction and hit the Undo button, which will Undo the information. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 67

1. REDO TRANSACTION Once a transaction is Undone, it can be recalled again in the software from the Redo Transaction. This is how we can get transaction back in system by REDO transaction. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 68

ACCOUNT RECEIVABLE CATEGORIES he software lets you to keep track of all the payments that you have received. You have to define the categories under which you can log in like received payments. The categories definition enables you to easily manage the accounts receivable. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 69

ACCOUNT PAYABLE CATEGORIES You cannot simply store the expenses incurred. You have to distinguish the category in which the expense incurred so that you can easily interpret the expenses incurred in the future. Therefore you have to create the category to store the expenses incurred under that category. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 70

ACCOUNT RECEIVABLE The software lets you to keep track of all the payments that you have received. You can log in the received payments category wise. If you do not find the category under which you desire to store, please define the category from the Accounts Receivable Categories. The categories definition enables you to easily manage the accounts receivable. The above image illustrates on adding up the extra incomes, editing & deleting them if required. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 71

ACCOUNT PAYABLE The software apart from maintaining the sales transactions enables you to keep track of the expenses incurred in the hotel. You can categorize the expense incurred and store its details. Therefore the management of expenses becomes simple and easy. The above image illustrates on adding up the extra expenses, editing & deleting them if required. You can have access to this module only if you re privileged to. ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 72

COMMISSION RULE ASI Point Of Sale 6.0 Anand Systems Inc 2008-2010 Page 73