TECHNOLOGY PROMOTION CENTRE CENTRE FOR DEVELOPMENT OF ADVANCED COMPUTING P.B NO.6520, Vellayambalam, Thiruvananthapuram 695 033, INDIA Tel: 0471 2311704, Fax 0471 2311703 NOTICE INVITING TENDER TENDER NO : TPC.HSG018B.95.2015 16 dtd 15 01 2016 NAME OF TENDER : Supply/installation & commissioning of Data Base Server, LTO 6 Tape at State Data Centre II, Basement 1, Tejaswini Building, Technopark Campus, Trivandrum Date of issue of tender Document : From 18.01.2016 to 04.02.2016 Name and Address of Centre : Technology Promotion Centre, Centre for Development of Advanced Computing, Vellayambalam, Trivandrum, Tel: 0471 2311704, Fax: 0471 2311703 Last date of submission of Tenders : On 08 02 2016 2 Pm Date of Opening of Tenders : On 08 02 2016 3 Pm Cost of Tender Document : Rs 2,100/ (Inclusive of VAT @ 5%) by way of DD drawn on any nationalized bank in favour of CDAC, payable at Trivandrum EMD : Rs 2.5 lakhs by way of DD drawn on any nationalized bank in favour of CDAC, payable at Trivandrum Type of Bid : Two Part Bid, Techno Commercial Bid & Price Bid Preferred Delivery Time : 30 days from the date of purchase order Performance Security Bank Guarantee : 10% of the order value from the successful bidder Misc : Any deviation from CDAC s Specification of items shall be clearly indicated in the quotation itself Contents : Tender terms & conditions page 2 to 5 Annexure I specification of Products Page 6 to 8 Annexure 2 Price Bid Format Page 9
TENDER No. TPC.HSG018B.952015 16 dtd 15 01 2016 Tender for supply, installation & commissioning of the following items as per the Technical specifications provided: Database Server Qty 2 No Make : HP/DELL/CISCO/IBM/FUJITSU 42U Rack Qty 1 No Make : HP/DELL/APC/EMERSION Fiber Channel Cable with Connectors (25 m) Qty 4 No Make : Molex RHEL Operating system with License Qty 10 No Make: Redhat LTO 6 Tape Qty 2 No make: IBM Sealed tenders valid a period of 60 days from the date of opening, are invited for supply, installation and commissioning of above items at State Data Centre II, Basement 1, Tejaswani Building, Technopark Campus, Trivandrum. 1. Issue of Tender documents: From 18.01.2016 to 04.02.2016 Tender documents can be obtained from Technology Promotion Centre, C DAC Thiruvananthapuram on all working days (Monday to Friday) from 9 AM to 5 PM on above days or can be downloaded from C DAC(T) website : http://www.cdac.in/index.aspx?id=tenders & http://www.eprocure.gov.in 2. Cost of Tender Documents: Rs 2,100 (inclusive of 5 % tax) by DD in favour of CDAC Thiruvananthapuram (payable at Thiruvananthapuram). In case of Tender document being downloaded, DD should be submitted along with technical bid (Not refundable). Bidders, who are registered with the Central Purchase Organization, National Small Industries Corporation (NSIC) or the concerned Ministry or Department, are exempted from payment of cost of tender documents. Such bidders shall provide valid tender document fee exemption certificate along with the bid. 3. Bid Submission Process The technical and commercial bid system shall be followed for this tender. Part I Sealed envelope contains Techno commercial bid Part II Sealed envelope contains price bid( Annexure I Price bid format to be used) Both the parts I & II to be enclosed in another envelope and addressed to: Associate Director, Technology Promotion Centre, C DAC, Thiruvananthapuram, superscribing the TENDER No & due Date. Tender will be considered as cancelled if the documents as required for Part I & Part II are not placed in respective envelope. Techno Commercial Bid shall contain all technical specifications with make, model & part no for the items quoted, commercial information s like quantity of each item/sub item offered, taxes, duties, freight, insurance, payment terms if any deviation from CDAC payment terms, etc.. Price Bid contains only price information. 2
4. EMD : EMD of Rs 2.5 Lakhs (Rupees Two Lakhs and Fifty Thousand only) is to be submitted in a separate envelope along with the Techno commercial bid. The EMD shall be in the form of Demand Draft, drawn on a Nationalised Bank payable at Thiruvananthapuram, Kerala in favour of C DAC, Thiruvananthapuram. EMD will be refunded to the unsuccessful bidder after award of the purchase order. EMD of successful bidder will be refunded after completion of work. The bids will not be considered if EMD is not submitted. The bidders registered under NSIC are eligible for exemption from the payment of EMD. Such bidders shall provide valid document for EMD exemption certificate along with the bid. 5. Last date for Submitting Tender: On 08 02 2016 2 Pm 6. Date of Opening of Tenders : On 08 02 2016 3 Pm 7. Bid Opening Process: 1. Technical bid will be opened by duly constituted Technical Evaluation Committee in the presence of representatives of the bidders at CDAC Trivandrum. 2. Financial bids of only those bidders, whose bids are found technically qualified by the Technical Evaluation Committee will be opened in the presence of the vendors representatives on a specified date and time to be intimated to the respective bidders by CDAC(T), and the same will be evaluated by a duly constituted Finance Evaluation Committee. 3. No enquiry shall be made by the bidder(s) during the course of evaluation of the tender, after opening of bid, till final decision is conveyed to the successful bidder(s). However, the Committee/its authorized representative and office of CDAC(T) can make any enquiry/seek clarifications form the bidders, which the bidders must furnish within the stipulated time else bid of such bidders will be rejected. 8. Placing of Purchase Order: Purchase order along with technical specifications and terms and conditions will be placed on the successful bidder. Performance Security @ 10% of the total order value shall be submitted by the successful bidder in the form of DD / Bank Guarantee favoring CDAC, Thiruvananthapuram along with the order acceptance. 9. Delivery Process : All aspects of safe delivery shall be the exclusive responsibility of the vendor. Items are required to be delivered at State Data Centre II, Basement 1, Tejaswani Building, Technopark Campus, Trivandrum within one month from the date of purchase order. The delivery of items followed by successful installation and commissioning of equipments on site shall form the basis for certifying the receipt of goods in good condition. 3
The warranty certificate shall be provided with the items. Failure to fulfill any of the aforementioned conditions will entail cancellation of the Purchase Order along with forfeiture of the EMD/Security Deposit. CDAC reserves the right to reject item, if found unsuitable and /or not conforming the approved specifications. The rejected items, if any, shall have to be taken back and replaced forthwith at the cost of the vendor. No payment will be made for rejected items. 10. Penalty Calculation Process: Any unjustified and unacceptable delay beyond the delivery and installation schedule as per purchase order will render the vendor liable for penalty at the rate 0.5% per day subject to a maximum of 10% of order value. Penalty will be charged on full value of the purchase order. 11. Payment Process: 90% payment will be made within 30 days after delivery, installation, commissioning and its acceptance by CDAC(T) Balance 10% of the order value shall be retained as security deposit for the system performance till the completion of the warranty period (ie. Three years from the date of acceptance of equipment by CDAC). This amount can be released on submission of the performance bank guarantee for an equivalent amount by the bidder for the entire warranty period. 12. On site warranty Maintenance: The warranty period for the hardware equipments/spares, kits shall be taken into from the date of successful installation/commissioning and acceptance by CDAC(T). 3 year 24x7X4 OEM support providing advanced hardware replacement in four hours under comprehensive warranty. Failure to provide satisfactory warranty support shall attract penalties as applicable. 13. Validity of quotation : The bid shall be valid for 60 days from the date of tender opening. 14. General Conditions: No interest shall be payable for the EMD and no deviation from these terms and conditions will be accepted. When quotation is in foreign currency, agency commission payable, if any, should be shown separately in Indian Rupees. The exchange rate shall be calculated as on the due date of bid submission. All other costs, including customs duty, excise duty, freight charges etc are to be included in the cost. Any taxes or statutory levies payable should be shown separately in the techno commercial bid. Otherwise quoted price will be treated as all inclusive. 4
CDAC Technology Promotion Centre can issue Form C to bidder(s) from outside Kerala and bidder(s) within Kerala should provide Tax Invoice in Form 8A at the time of delivery of items. TDS and other applicable taxes will be deducted as per rules. The purchase will be governed by International Trade Regulation and Import Export Policy of Government of India. The agency shall governed by the laws and procedures established by Govt. of India, within the framework of applicable legislation and enhancement made from time to time concerning such commercial dealings/processing. All disputes in this connection shall be settled in Trivandrum Jurisdiction only. CDAC reserves the right to cancel this tender or modify the requirement. CDAC also reserves the right to modify/relax any of the terms & conditions of the tender by declaring /publish9ng such amendments in a manner that all prospective Vendors / parties to be kept informed about it. Vendors quoting against this tender may please superscribe the envelope with Tender No and Tender Name and shall be submitted in a sealed envelope to The Associate Director, Technology Promotion Centre, CDAC, Vellayambalam, Trivandrum 695033 on or before 1 st February 2016, 2 pm. Further details if any, please contact Nos. 0471 2311704/2723333. The technical & commercial bid may please be submitted separately. 5
Annexure I State Data Centre Hardware Specification 1. Database Servers (Rack server) Make : HP/DELL/CISCO/IBM/FUJITSU Number of Items required 2 Nos Processors Chipset Memory Hard Disk Drive Hard Disk Controller Fiber channel ports Network Port Power supply Fan From factor System remote management Populated with Two Intel E7 4850v3(2.2GHz/14 core latest generation processor with 2.2 Ghz, 35MB L3 smart cache, 1600/1866 DDR4, 8GT/s, 1.3 V, 115 W ) Or higher Processor. Server should support up to four Processors Intel C602J Chipset or better 256 GB RAM, Extended Up to 3 TB memory supporting DDR4 (2133MHz) across 96 DIMM slots 4 x 800GB 12 G hot plug SFF SATA SSD drives or higher Integrated based 12G SAS Raid Controller with RAID 0, 1,5,6,10 with 2 GB of Flash backed write cache onboard or better Populated with 2/4/8/10 Gbps auto negotiating Fiber Channel HBA Server should have 2 X 1G and 2 X 10G network interfaces. System should support minimum of, Serial port: 1 Video: 1 micro SD Slot: 1 USB 3.0 Ports: 4 total: 2 front; 2 rear Network Adaptor: 1Gb 2, 10Gb 2 Should support efficiency hot plug redundant power supplies Should support hot plug redundant system fans 2 U/4U 1. Should support browser based Graphical Remote Console; Virtual Power button, Remote boot using USB / CD/ DVD Drive and should be capable to offer upgrade of software and patches from a remote client using Media / image/folder, Server power capping and statistics reporting. 2. Should have multifactor authentication. 3. Remote management port should be able to download the firmware from the website directly or from internal system. Server should support automated fir ware update. 4. Server should support agentless management using the out of band remote management port instead of OS and SNMP port on the OS. This will enable zero downtime updates 5. System should support both UEFI and legacy system BIOS The Systems Management software should provide Role based security 6. Should help provide proactive notification of actual or impending component failure alerts on critical components like CPU, Memory and HDD. Should support automatic event handling that allows configuring 6
Mirroring Operating System support Warranty policies to notify failures via e mail, pager, or SMS gateway or automatic execution of scripts. 7. Should support scheduled execution of OS commands, batch files, scripts, and command line apps on remote nodes 8. Should help to proactively identify out of date BIOS, drivers, and Server Management agents and enable the remote update of system software/firmware components. 9. It shall help provide proactive notification of actual or impending component failure alerts on critical components like CPU, Memory and HDD. License Support for 2 servers Active Active mirroring Microsoft Windows Server / Red Hat Enterprise Linux (RHEL) / SUSE Linux Enterprise Server (SLES)/ VMware / Citrix Xen Server 3 year 24x7X4 OEM support providing Advanced hardware replacement in four hours under comprehensive warranty 2. 42U Rack Make: HP/DELL/APC/EMERSION Number of Items required 1 No Specifications Size 42U External Dims Height = 79 Width = 24 Depth = 40 Internal Dims Front Door Rear Door Side Panels Lock System / Keys Cable Management Power Distribution Units 19 rack mount width Adjustable mounting depth up to 36 Perforated locking front door Split rear perforated locking doors Side Panels Standard key lock system with keys Vertical cable management rings High Density Rack PDUs ( Indian standard) Cable Entry KVM Casters / Wheels Rack Accessories Warranty Port holes in roof and open base for bottom access 1U rack mountable sliding housing LCD Monitor with keyboard and all Cables Including Casters / Wheels Screws, Hardware & Tools Fans and Filter Cable Management Rack mount Brackets & Rails Kits 3 years on site 7
3. Fiber Channel Cable Make: Molex 4 x 25 meters Fiber Channel Cables with connectors 4. Operating System License Make: Redhat Red Hat Enterprise Linux Server Premium Subscription, includes Extended Update Support for 10 Servers. 10 licenses are required 5. Linear Tape Open (LTO) Drive Make IBM Number of Items required 2 No Specification of Current Hardware & Software SDC 2 is having One Quantity of IBM TS 3100 in which Two LTO 4 Tape Drives are installed in the Main Drive, Two LTO 4 Drives are installed in the Additional Expansion Slot and Two Expansion Slot is free. Netvault backup agent is used for taking backup to LTO 4 Tape Drive from SAN. Tape Library: Model: IBM TS3310 Type: 3576 L5B S/N 1320456 It has one expansion which can hold 4 drives. Currently two drives are installed. Tape Library Expansion: Type: 3576 E9U S/N 1380522 IBM part no: 95P4828 Required LTO Drive Specification of Hardware and Software LTO Drive Specification of Hardware and Software. We are looking to add Two LTO 6 Tape Drive in the Expansion Slot of existing IBM TS 3100, for which additional Drive Expansion license is required and it should be mentioned separately. Netvault backup license for LTO 6 Tape Drive and Drive Sharing License is needed for adding new Tape Drive. LTO 6 Tape Drive. LTO 6 Tapes. IBM TS 3100 Drive Expansion License. Netvault backup license for LTO 6 Tape Drive. Netvault backup Drive Sharing License The above licenses should be for Five years including on site comprehensive warranty support. Bidders are requested to visit / call SDC 2 (0471 2700272) for any technical support or clarification Delivery, Installation & Commissioning All the items should be delivered, Installed and commissioned at below mentioned site address State Data Centre II, Basement 1, Tejaswani Building, Technopark Campus, Trivandrum 8
Annexure II Price Bid Format Tender No: TPC.HSG018B.95.2015 16 dtd 15 01 2016 Due date: 08 02 2016 Sl No. Item Description Qty Unit Rate (Rs) 1 Database Server Make: HP/DELL/CISCO/ IBM/FUJITSU 2 42U Rack Make: HP/DELL/APC/ EMERSION 3 Fiber Channel Cable with Connectors (25 m) Make: Molex 4 RHEL Operating System with License Make: Redhat 5 LTO 6 Tape Make: IBM 02 01 04 10 02 Total Total Cost of Item (Rs) Taxes, duties and other costs (Rs) Total Value (Rs) Amount in Words : Note: Foreign currency is to be converted to Indian Rupees. 9