Document Output & Distribution Electronic Payments Laser Check Printing Customized Purchase Orders, Invoices, Statements Positive Pay Self-Service Electronic W-2s Bank Reconciliation Automated Electronic Delivery of Customized Documents Paperless Pay 1099s, W-2s & 1095-Cs Integrated Document Imaging & Workflow Automation INFOR-INTEGRATED SOLUTIONS
Customer Acct. No. Confirm To / Telephone Vendor No. Payment Terms Freight Terms Requestor / Deliver To F.O.B. Revision Page PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES, PACKING SLIPS, CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER. Date of Order Buyer Date of Revision Phone # Line Part Number / Description Delivery Date Quantity Unit Unit Price Extension Ship Via Total Software Solutions Designed for Business Users Document Output, Imaging & Workflow Automation MHC Document Express TM Document Customization Made Easy MHC Document Express imports Infor CloudSuite/Lawson data to create customized documents and transaction output. MHC s solutions allow your organization to keep your Infor systems standard while delivering custom-designed output that matches your unique business requirements. Payroll Checks and Advices Benefit Forms AR Invoices AP Checks Pressure Seal W-2s Ship To: MHC Companies, Inc. Materials Management 11900 Portland Ave South Burnsville, MN 55344 PURCHASE ORDER Purchase Order No. 1234567 1 of 2 Other Common Uses Electronic Payments 1099s T4s Dunning Letters Statements Delivery Documents and more Vendor: 1000155-P1 ABC Companies, Inc. PO BOX 123 Anywhere MN, 12345-6789 1000155-P1 Bill To: PREPAID 09/19/20XX ******** CONTINUED ******** Purchase Orders Page: 1 of 2 John J Doe 952-123-4567 Deliver on September 21, 2008 unless specfied by line Invoice by mail 1 111111 1 EA 89.7500 89.75 WALKER PNEUMATIC AIR XLG Vendor Item Number: 111-XL Vendor Item Desc: WALKER PNEUMATIC AIR XLG Customer Contract Number: 1111111-1111 Item Detail: 111111 2 222222 1 EA 80.7500 80.75 WALKER PNEUMATIC SM Customer Contract Number: 2222222-2222 Item Detail: 222222 3 333333 1 EA 83.7500 83.75 CUFF CRYOCUFF SHLDR Mfg Nbr:12A Vendor Item Number: 33A Vendor Item Desc: CUFF CRYOCUFF SHLDR Customer Contract Number: 3333333-3333 Item Detail: 333333 4 444444 1 EA 80.7500 80.75 WALKER PNEUMATIC LG Customer Contract Number: 4444444-4444 Item Detail: 444444 418.75
Customized Document Creation & Distribution Secure & Reliable Document Distribution MHC Document Express allows your organization to distribute documents based on your specific document delivery rules and requirements. Email, print and fax are just three of many options for getting customized documents to the people who need them. Control over distribution processes is in your organization s hands. Have specific messages that need to be communicated along with your documents? In addition to customizing documents to meet state regulations and other complex requirements, MHC also allows organizations to customize the subject and message area for email distribution or customize terms & conditions and cover pages for fax distribution. Want added security for emailed documents? MHC Document Express gives organizations the option to encrypt sensitive documents before emailing them to recipients. Effective Communication Customize documents so they communicate exactly what you need your vendors, customers and employees to know Improved Productivity Automate manual document generation and distribution processes + = Cost Savings Clear communication and productivity drive reduced spend, increased profits and higher satisfaction $ $ $ Want centralized control over distributed AP or payroll check printing? The MHC Document Express Secure echeck Courier solution offers a fast and cost-effective alternative to distribution via mail or courier for multi-location organizations. Enable immediate document distribution with full control at a central site and no delivery fees. Want to distribute customized documents beyond traditional print, fax and email methods? Think outside the box. MHC Document Express automates payment transmissions to banks and enables web distribution for self-service document delivery.
Streamlined Fraud Prevention Programs and Electronic Payment Solutions MHC interfaces with over 100 financial institutions to deliver fraud prevention and financial transactions. data & output files Positive Pay Bank Reconciliation Electronic Payments Electronic Card Processing POSITIVE PAY Leverage bank fraud prevention services. MHC Software s Positive Pay solutions enable seamless integration with bank programs that help you better protect your business assets. Retrieves voided payment information from Infor CloudSuite/Lawson Concatenates multiple accounts into a single transmission, saving on transaction costs Formats files for bank-required layout and transmission Securely creates and transmits files in one step, complying with audit requirements Provides reports and notifications to designated personnel Offers compatibility with a library of bank formats BANK RECONCILIATION Achieve greater visibility into payments and transactions by automating the reconciliation process with your Infor CloudSuite/Lawson system. Increased visibility yields greater control. Retrieves file from financial institution Formats the paid payment file into the correct layout and prepares the file for upload into Infor CloudSuite/Lawson
Turning Data into Secure Transactions ELECTRONIC PAYMENTS Effortlessly match bank format requirements while keeping Infor CloudSuite/Lawson standard, combining payments and increasing savings. Formats file for NACHA Standard (CCD(+), PPD, IAT, CTX) Securely transmits the file using each bank s standard transmission method with encryption Provides automatic email notifications to treasury or internal departments Delivers remittance detail via EDI (child support, 820 remittance detail), email, fax or web post Supports both domestic and international electronic payments ELECTRONIC CARD PAYMENTS Easily leverage P-card/ePayables solutions no matter what card provider or card type your AP department uses. MHC interfaces with Infor CloudSuite Financials & Supply Management/Lawson to provide: Secure and audited data translation Proper formatting of payments to meet financial institution s payment input format requirements Secure transmission of payment to financial institution Delivery of electronic remittance to vendors Turn your Accounts Payable department into a profit center Electronic card payments not only save Accounts Payable organizations time and money but can also generate revenue. MHC can ease electronic card payment processing by: Reducing implementation time and Total Cost of Ownership for payment system support Increasing security and reducing risk for errors by eliminating manual processes Offering comprehensive auditing for better visibility into electronic payments
MHC Document Self-Service TM Empower Employees and Members with Self-Service EMPLOYEE/MEMBER DOCUMENTS CUSTOMIZED PAY STUBS W-2 ELECTRONIC TAX DOCUMENTS Including: W-2/W-2c 1095-C 1098-T T4/T4A 1099 MHC Document Self-Service enables Human Resources and Payroll professionals to process and deliver employee- and member-specific documents electronically. Employees/members access MHC Document Self-Service through Infor Employee Space, Infor Lawson Employee Self-Service or any other portal Solution can be configured to authenticate users against a customer-specified source The software emails document notifications to document owners and offers secure email delivery for non-tax documents Solution eliminates calls for reprints and empowers employees/members to own their documents Document owners view/print/save their past and present documents at their convenience System tracks and audits end-user and administrative actions
Distribute Documents Electronically Ship To: PURCHASE ORDER MHC Companies, Inc. Purchase Order No. Revision Page Materials Management 1234567 1 of 2 11900 Portland Ave South PURCHASE ORDER NUMBER MUST APPEAR ON Burnsville, MN 55344 ALL INVOICES, PACKING SLIPS, CARTONS AND CORRESPONDENCE RELATED TO THIS ORDER. Date of Order Buyer Vendor: Bill To: 09/19/20XX John J Doe 1000155-P1 ABC Companies, Inc. Date of Revision Phone # PO BOX 123 952-123-4567 Anywhere MN, 12345-6789 Customer Acct. No. Vendor No. Payment Terms Freight Terms F.O.B. Ship Via 1000155-P1 PREPAID Confirm To / Telephone Requestor / Deliver To Line Part Number / Description Delivery Date Quantity Unit Unit Price Extension Deliver on September 21, 2008 unless specfied by line Invoice by mail 1 111111 1 EA 89.7500 89.75 WALKER PNEUMATIC AIR XLG Vendor Item Number: 111-XL Vendor Item Desc: WALKER PNEUMATIC AIR XLG Customer Contract Number: 1111111-1111 Item Detail: 111111 2 222222 1 EA 80.7500 80.75 WALKER PNEUMATIC SM Customer Contract Number: 2222222-2222 Item Detail: 222222 3 333333 1 EA 83.7500 83.75 CUFF CRYOCUFF SHLDR Mfg Nbr:12A Vendor Item Number: 33A Vendor Item Desc: CUFF CRYOCUFF SHLDR Customer Contract Number: 3333333-3333 Item Detail: 333333 4 444444 1 EA 80.7500 80.75 WALKER PNEUMATIC LG Customer Contract Number: 4444444-4444 Item Detail: 444444 ******** CONTINUED ******** Page: 1 of 2 Total 418.75 Enable self-service access to employee- and member-specific documents. Sample Employee/Member Documents Compensation Forms Employee Contracts Benefit Forms Salary Letters Promotion Documents Corporate Shared Documents Mandatory State Tax/Payroll Documents Eliminate payroll document printing and distribution costs with online and/or email delivery. Keep Infor CloudSuite/ Lawson standard yet provide a customized pay stub Add-On Offerings Disclosure Statements Email Document Delivery with User Options Employee/Group Document Viewing and Setting Overrides Document Acceptance/Rejection Did you know? MHC Document Self-Service also supports vendor documents. Now you can think beyond employees and member organizations. PO 1099 Payment
MHC Image Express TM Empower Users to Make Informed Decisions Fast, Secure Retrieval Documents are retrieved instantly using MHC Image Express. Authorized users retrieve document images either via Infor CloudSuite/Lawson or via a standard web browser. MHC s Dynamic Image Drill TM leverages Infor security and enables authorized users to quickly retrieve document images when performing inquiries via Infor forms. MHC Image Express systematically identifies index values on Infor CloudSuite/Lawson forms and creates a link to the specific document image or images matching the data. Customers can also enhance other systems with links to images by leveraging MHC s External Dynamic Image Drill functionality. Access document images without interrupting your work no need for file cabinets or other system logins With a single click of an image link in Infor CloudSuite/ Lawson, a user can view the corresponding document image and then access any related documents, giving full visibility to a transaction lifecycle. Requisition Support PO Packing List Payment
Document Imaging & Workflow Automation Capture & Workflow Automated Functionality to Save Time & Money Tired of paper documents being lost, stalled or misrouted? MHC s flexible, automated workflow processing options save organizations significant time and money. MHC supports document image retrieval via Infor Process Automation or non-infor workflow systems. Alternatively, customers can use MHC Image Express Workflow to manage document routing and approval functionality. AP Invoice Automation Initiate automation earlier in the AP invoice process with intelligent data capture functionality powered by OCR technology to reduce manual data entry and maximize visibility. MHC integrates with Infor s AP Invoice Automation functionality to provide upstream intelligent data capture/ocr and backend integrated document retrieval via Infor CloudSuite Financials & Supply Management or Lawson. Alternatively, MHC offers a comprehensive AP Invoice Automation solution that includes MHC Workflow Automation. MHC s Workflow Automation enables document processors to enter Infor-integrated GL distribution information for non- PO invoices and take action on invoices that require approval. MHC then submits approved invoice data electronically into the Infor CloudSuite/Lawson invoice interface.
Simple. Economical. Powerful. MANAGE Cash Effectively DECREASE SG&A Spend OPTIMIZE Decision-Making Algoma Central Corporation Challenge Had many offices, working on consolidation; information sharing and invoice approvals were a challenge Needed electronic access to employee files The support we have received from MHC has been invaluable in getting these initiatives up and working. For the record, we would be very pleased to be a customer reference for MHC. John Brenton Manager Business Information Systems Algoma Central Corporation Solution MHC Document Express TM MHC Image Express TM Integrated solutions for Finance, Procurement and Human Resources Benefits Easy document retrieval from many Infor Lawson forms, reducing administrative costs and increasing throughput Quick indexing of education, competency, certification review information, grievances and disciplinary action documents Optimized decision-making across finance and HR functions Realized ROI Project was paid for within the first year
Case Studies Designed to Deliver Value. State of New Hampshire Challenge Multi-touch, slow accounts payable processes Solution MHC Image Express TM Infor Lawson-integrated document management, coupled with MHC Document Express TM Benefits Decreased AP processing costs Increased visibility of payables Expedited payables processing timeline Reduced environmental impact Realized ROI MHC Image Express paid for itself within 7 months Using the MHC Image Express software in conjunction with our Lawson AP module, we have been able to gain efficiencies in processing, auditing, approving, transportation, storage, research and interactions with our vendors. The solution was relatively inexpensive and simple to deploy and to train. The feedback from every type of user has been extremely positive. Ellen Chase-Lucard AP Business Process Specialist Department of Administrative Services State of New Hampshire Cherry Creek School District I like to give credit where credit is due; we could not have done this without MHC. Sandy Oku Senior Analyst Cherry Creek School District Challenge Surplus costs incurred through excessive paper-pushing activities Inefficient AP processing and lack of visibility into all documents Solution MHC Image Express TM document management with automated workflow and integrated document retrieval via Crystal Reports Complemented by MHC Document Express TM and MHC Document Self-Service TM Benefits Reduced delays with invoice approvals, increased visibility, and improved tracking, accountability and turnaround time Self-service improved employee satisfaction while reducing volume of printed and mailed Deposit Advices by 95% and W-2s by 63% Realized ROI Cost and time savings experienced daily with everyday gains in information accessibility, document approval visibility, paper and print reduction and employee inquiry reductions
Superior Service and Support MHC and Infor share 800+ customers more than any other Infor complementary product partner. We offer document management software integrated with Infor CloudSuite and Lawson that is backed by our world-class customer service. Our reputation for outstanding service and support sets our offerings apart as the most effective solutions for maximizing Infor investments. Customer satisfaction is the cornerstone of our comprehensive maintenance plan. We strive to keep our customers forever by ensuring that our software is compatible with their ERP changes and business needs. Our support plan covers: Software changes required by an ERP upgrade Software upgrades and improvements Software support Software training unlimited by web/phone Customers Ask. MHC Answers. www.mhcsoftwareinc.com 800-588-3676 Copyright MHC Software, Inc. (BML171-1p)