At AITSL, we believe every Australian child deserves a quality education. This relies on quality teaching and effective school leadership. We drive effective and inspiring teaching and school leadership, to improve student learning in the classroom. Position Description Position title: Assistant Company Secretary Position number: 2016-05 Work location: AITSL classification range: Remuneration range: Melbourne Governance $113,369.09 - $142,711.67 inclusive of superannuation Employment status: Fixed term maternity cover (until 30 June 2019) Reports to: Company Secretary Position Overview AITSL is Commonwealth-owned Company with a national remit. As the Assistant Company Secretary you will play a key role in supporting the strategy and outcomes of AITSL through the Board and broader operations. You will assist the Company Secretary and General Manager of Corporate Strategy, Governance and Finance, in coordinating the delivery of company secretarial services to our Board and Sub-Committees and working with the Senior Executive Team to ensure the company is meeting key deliverables. Key accountabilities would include assisting with the coordination and development of Board papers, taking and drafting accurate minutes, preparing and lodging regulatory documents, maintaining policies, documents and artefacts to ensure statutory compliance, meeting Government reporting requirements, and building and maintaining strong relationships with the Board of Directors. Holding a law degree, or qualification in Applied Corporate Governance would be an advantage. Experience within the Australian Government would be highly regarded. AITSL Assistant Company Secretary (2016-05) 1
Who are we looking for? The Assistant Company Secretary will understand the compliance and legislative reporting requirements of government agencies. The ideal candidate will also have experience in the management of risk and governance matters, and a background in government, small to medium enterprise or not-for-profits in a similar role. You will possess outstanding analytical skills with attention to detail, the ability to exercise judgement encompassing a broad range of legal issues and ability to thrive in a dynamic environment. With highly developed planning and organisational skills you will have the ability to work under pressure, while maintaining attention to detail. Roles and Responsibilities In this role you will: Communication and Representation Foster and develop strong working relationships with all Board members to assist in fulfilling governance responsibilities. Effectively liaise with Internal Audit and internal customers to ensure governance matters are efficiently and effectively communicated. Draft and prepare for review reports, briefing materials, correspondence, and presentations, including Charters, meeting agendas and minutes in particular for the Board, Committees and CEO, writing clearly, effectively and appropriately for the purpose. Work across the organisation to support a program of governance, risk and audit improvement. Ensuring that ongoing government reporting requirements are managed. Undertake any other duties as directed by the Company Secretary and consistent with the employee s skills and competencies. Governance and Risk Management Support the Company Secretary to fulfil their obligations as required by the Corporations Act 2001, and Public Governance, Performance and Accountability Act 2013, AITSL s Constitution and any other relevant legislation and regulation. Work with the Chair of the Board of Directors and CEO in administering the affairs of the company and the business of the Board. Contribute to strategic and high level policy development on matters related to AITSL s governance, Constitution, risk and compliance requirements, Strategic Plan and funding agreements. Deliver Board Secretariat function including attending all Board and Committee meetings. AITSL Assistant Company Secretary (2016-05) 2
Provide operational support for internal audit reviews as approved by the Board and oversee compliance and rectifications are delivered in a timely fashion. Draft reports, Board and Committee papers and other documentation relating to governance, risk management, internal audit and other matters as appropriate for the role. Assistant Company Secretary Attributes You ideally would have the following attributes: Demonstrated high level of attention to detail A self-motivated results orientation, resilience and a positive approach to achieving quality outcomes Ability to work flexibly in a fast-paced and complex environment with competing priorities. Perform such duties diligently, honestly and to the best of their ability. Work collaboratively and effectively with staff in the provision of high quality work. Carry out all duties in a professional and pleasant manner in line with AITSL s Staff Expectations and Work Level Standards. Highly proficient of organising and time management skills. How to Apply Applicants should provide their CV and a cover letter of no more than 2 pages outlining their skills, experience and the reason why they are interested in the role. Applications close COB 30 December 2017. APS Employees APS employee are welcome apply for this position on a secondment basis. APS employees should be aware that AITSL staff do not fall under the Public Service Act 1999 and sign individual employment contracts. This role is an EL1 equivalent. Remuneration Remuneration will be at on a Governance Scale ($113,369.09 - $142,711.67) inclusive of superannuation) and appointed at demonstrated skill level. Who are we? AITSL is a public company based in Melbourne. We are funded by the Australian Government. The Commonwealth Minister for Education and Training is the sole member of the company. AITSL Assistant Company Secretary (2016-05) 3
As a national body, we were established to promote excellence in the profession of teaching and school leadership. We work with the education community to improve student learning by: defining and maintaining standards for initial teacher education, teachers and principals leading and influencing improvement and reform in initial teacher education, teaching and school leadership supporting, recognising and extending high quality, high impact professional practice. We operate under our own constitution, and are governed by an independent Board of Directors who bring diverse professional experiences and expertise in educational practice, research and provision to the work of the Institute. Visit: www.aitsl.edu.au for more information about AITSL. AITSL s Values We are committed to the key principles of equity and excellence in the education of all young Australians, in order to cultivate successful learners, confident and creative individuals and active and informed citizens. We have five values that underpin and guide our work as individuals and as an organisation. Excellence Ethical Behaviour Engagement Expertise Effectiveness We aim to be outstanding and consistently hold ourselves to high standards a reputation for quality work, thinking and relationships. We act with integrity a reputation for honesty, consistency, reliability, transparency, respect and equity. We work with others to achieve the best outcome a reputation for embracing diversity, partnerships, collaboration, consultation, teamwork and dialogue. We grow our knowledge base and harness that of others a reputation for internal expertise and drawing on an evidence base and the expertise of others, scholarship and thought leadership. We focus our efforts on areas that will have an impact reputation for credibility, making a valuable contribution and making a positive difference. AITSL Assistant Company Secretary (2016-05) 4
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