Page 1 of 5 CITY OF CONCORD invites applications for the position of: Administrative Services Manager SALARY: $50.14 - $68.94 Hourly $8,690.93 - $11,949.60 Monthly $104,291.20 - $143,395.20 Annually OPENING DATE: 11/13/17 CLOSING DATE: 11/30/17 05:00 PM JOB CHARACTERISTICS: ***OPEN & PROMOTIONAL JOB OPPORTUNITY*** The City of Concord Police Department seeks a highly energetic, self-directed individual with solid budget management experience, exceptional verbal and written communication skills, and a thorough understanding of municipal operations to be its next Administrative Services Manager. The Administrative Services Manager in the Police Department is both a hands-on and strategic manager, who meets regularly with internal stakeholders to review budget estimates and long-range plans, while working closely and collaboratively with members of the City's Finance Department. The ideal candidate will possess a collaborative yet inquisitive working style that includes the ability to appropriately question and delve into fiscal matters to ensure the accuracy of the data and transparency in reporting. The Administrative Services Manager makes public presentations to the City Council, and also works collaboratively with various outside groups, intergovernmental agencies, and organizations. The ideal candidate will possess strong interpersonal skills, and will be successful at building and maintaining strong working relationships throughout the Police Department and the City. The ideal candidate will also possess the ability to direct and manage multiple and diverse priorities while simultaneously exercising sound independent judgment within general policy guidelines. Excellent project management skills are essential to the position of Administrative Services Manager. The ideal candidate will possess five years of progressively responsible experience in budget, analytical, and financial management in a government agency, including at least three years in a management capacity. The ideal candidate will have experience working in a large governmental organization with a complex budget including multiple funding sources. Experience working with citizen organizations and elected officials is highly desirable. Relative experience in a medium to large, complex municipal organization or Police Department is highly desirable. The ideal candidate will definitely be an individual who embraces, promotes and is guided by the City's Mission, Vision and Values. SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org by 5:00 p.m., Thursday, vember 30, 2017. Only application materials submitted online during the filing period will be accepted. Please attach a copy of your resume when you apply. You must complete the job application in addition to the resume submission in order to be considered.
Page 2 of 5 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to a panel interview scheduled for the week of December 11, 2017. If you are selected to participate in the interview process and are unavailable, we regret that we will not be able to reschedule. 3. Successful candidates will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 months. IMPORTANT: Contact with candidates will primarily be via email. Make sure you list a current email that you check regularly on your application. ADMINISTRATIVE SERVICES MANAGER Purpose Under general direction, provides business management and financial analysis services; develops and administers business plans for the provision of City services; provides general administrative support and/or program administration as needed; serves as a member of the department's management team; and performs related and other work as required all within the context of the City's Mission of providing responsive, cost effective, and innovative local government services through a collaborative effort with the community to make Concord a city of the highest quality. Equipment, Methods & Guidelines Uses federal, state and city laws, regulations, policies and procedures, City vehicles, telephones, calculators, and computers. Working Conditions Work is conducted primarily in an office setting. Conditions may involve attendance at meetings held during the workday and in the evenings. Also includes irregular hours as necessary to meet deadlines and achieve objectives. Physical Demands The work emphasizes speech, hearing, vision, and stamina associated with attendance at evening meetings following a normal workday. Distinguishing Characteristics This management level classification may be populated with multiple incumbents who create and participate in developing financial tools and business strategies that support implementation of entrepreneurial activities and business plans. Work may also involve the development and administration of internal and external contracts for interagency services with other agencies. This classification is distinguished from the generalist classification series of Administrative Analyst by its focus on and specialization in providing business management and financial analysis services, and by the latter's more general scope of assignments providing administrative, financial, and staff support and/or program administration for a City department. Supervisory Guidance Received/Given Limited direction is provided by a department director. Allocation Factors/Distinctions Managerial classification. EXAMPLES OF DUTIES INCLUDE, BUT ARE NOT LIMITED TO: May include but are not limited to: 1. Develops and participates in the implementation of operational business plans. 2. Reviews and analyzes proposed new business opportunities. 3. Creates and participates in developing financial tools and business strategies requiring strong financial business planning and cost analysis skills, which support implementation of entrepreneurial activities and business plans. 4. As a member of the departmental senior/executive team, proposes and drafts and reviews proposed policies and strategies including organizational development.
Page 3 of 5 5. Conducts ongoing review of administrative and operational processes and procedures for opportunities for continuous improvement. Develops and implements operational performance measurement tools and standards. 6. May administer department business operations. Plans, organizes and directs departmental administrative service functions, major programs and/or divisional activities. 7. Oversees and administers the department budget throughout the year identifying variancesmaking budget transfers and in general managing the overall debt and budget to be balanced at year-end. Monitors and analyzes costs and expenditures. Develops the proposed budget including revenue projections and coordinates departmental budget development process. 8. Develops and administers internal and external contracts for interagency services with other agencies. Prepares specifications and requests for proposals. 9. Supervises, trains, and evaluates the work of assigned staff. 10. Conducts surveys. Prepares technical and analytical reports and recommendations for implementation by department staff, the City Manager and/or the City Council. 11. Plans, organizes and conducts public meetings. 12. Negotiates, monitors and/or administers projects. Leads and/or participates in projects pertaining to citywide objectives, as assigned by the City Manager. 13. Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City. 14. Performs other duties as required. QUALIFICATIONS: Knowledge, Skills and Abilities Knowledge of the principles and practices of financial planning and management services, business administration, and/or public administration and budgeting; public and private business financial plan development and integration strategies; fiscal and cost analysis; research methodologies; technical, business, and analytical report writing; principles and practices of managing and supervising a diverse workforce; legislation and regulations relating to non-discrimination; methodologies and techniques of program management; word processing and financial management information systems and spreadsheets; techniques employed in public presentations; team building and group dynamics; principles and techniques of organizational and operational analysis; and continuous improvement tools; principles and practices of supervision and personnel administration; relationships between local, state and federal government. Ability to develop and implement financial and business plans; participate as a team member or team leader in departmental and citywide teams which may include team members from other agencies, businesses, and/or the general public; conduct organizational, operational, and highly complex fiscal and statistical analysis; employ practices of group dynamics; apply continuous improvement and organizational transformation tools; make presentations appropriate to the targeted audience; effectively utilize standard word processing, database and spread sheet programs to analyze and report on department and division operations; plan, organize and administer programs and/or projects; communicate effectively with others, both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop recommendations for programs, procedures, organizational structures, and operational guidelines and implement them as directed; learn local accounting practices; and learn departmental and City operations, functions and characteristics. Education/Experience Any combination equivalent to experience and education that would likely provide the relevant knowledge and abilities would be qualifying. Generally, this will require: Education: Possession of a Bachelor's Degree in finance, business or public administration or a closely related field. Experience: Five years of related progressively responsible financial or analytical experience. The City of Concord is an Equal Opportunity/Veteran s Preference Employer.
Page 4 of 5 The provisions of this bulletin do not constitute a contract, express or implied and any provisions contained in this bulletin may be modified or revoked without notice. It is a policy of the City to refuse to consider a person for a position whenever that person s relationship to an employee, elected or appointed official, or member of a board or commission has the potential for creating adverse impact on supervision, safety, security, or morale, or involves a potential conflict of interest. APPLICATIONS MAY BE FILED ONLINE AT: http://www.cityofconcord.org 1950 Parkside Drive Concord, CA 94519 925-671-3308 Position #2017-00065 ADMINISTRATIVE SERVICES MANAGER KC Jobs@ci.concord.ca.us Administrative Services Manager Supplemental Questionnaire * 1. Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application? * 2. Which best describes your highest level of education? Some high school High school or GED Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree ne - N/A * 3. If you have a Bachelor's Degree, is your degree in Finance, Public or Business Administration, or a closely related field? NA - I do not have a bachelor's degree * 4. How many years of progressively responsible financial or analytical experience do you have? 0 to less than 2 years 2 years to less than 4 years 5 years to less than 6 years 6 years to less than 7 years 7 years to less than 8 years 8 or more years * 5. Do you possess experience working in a governmental agency and/or a municipality? * 6. How many year(s) of experience do you have managing a department budget? 0 to less than 1 year 1 year to less than 2 years 2 years to less than 3 years
Page 5 of 5 3 years to less than 4 years 5 or more years I do not have experience managing a department budget. * 7. In 500 words or less, please describe your experience in managing a department budget. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A." * 8. What is the largest budget amount you have directly managed? Less than $5 Million More than $5 Million but less than $10 Million More than $10 Million but less than $20 Million More than $20 Million but less than $30 Million More than $30 Million but less than $40 Million More than $40 Million but less than $50 Million More than $50 Million * 9. How many year(s) of supervisory experience do you have? 0 to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 5 or more years * 10. In 500 words or less, please describe your supervisory experience. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A." * 11. Do you have experience with negotiating vendor and customer contracts? * 12. If you answered yes to the question above, in 500 words or less, please describe your experience with negotiating vendor and customer contracts. If you do not possess any experience, please indicate "N/A." * 13. Do you have experience preparing analytical reports and presenting recommendations for implementation to department staff, the City Manager and/or the City Council (or other governing body)? * 14. If you answered yes to the question above, in 500 words or less, please describe your experience with preparing analytical reports and presenting recommendations for implementation to department staff, the City Manager and/or the City Council (or other governing body). If you do not possess any experience, please indicate "N/A." * Required Question