Page1 Welcome to the 6th annual Blasdell Farmers Market! Every Wednesday May 17 th Sept. 27 th from 9:00am-2:00pm Located at The Shoppes at Lake Ave. (4271 Lake Ave.), Blasdell, NY 14219 The quality & variety of products offered has made The Hamburg Farmers Market thrive and one of the most highdemand markets in the region. Vendor respect for each other & the organizers of the market, along with outstanding customer service is what separates our markets from others. To that end, Vendors & non-profit organizations that participate in the market do so at the will of the Hamburg Chamber of Commerce. REQUIREMENTS: All vendors and non-profit organizations [herein known as vendors] are subject to the Rules & Regulations of the Market as set forth by Market Management and the codes of the Village and Town of Hamburg; the Practices, Health, Agricultural, and Farmers Market licensing of County of Erie & State of New York Health, Agricultural, and Farmers Market licensing rules. This includes all applicable forms and licenses for your types of goods. IT IS VENDOR RESPONSIBILITY TO OBTAIN ALL APPLICABLE PERMITS, CERTIFICATES, AND LICENSES REQUIRED BY THESE INSTITUTIONS. Farmers Market Nutrition Program and other Federal/State Program information is also available at the Department of Agriculture. Contact the NYS Department of Agriculture by email at farmersmarkets@agriculture.ny.gov or by phone at (518) 457-7076. All vendors ARE REQUIRED to carry a minimum of $500,000 liability insurance for Market participation and list the following as the additional insured: See next page for compliance details. Hamburg Farmers Market c/o Hamburg Chamber of Commerce 6122 South Park Ave., Hamburg, NY 14075 MARKET CONTACT INFO. The Hamburg Chamber of Commerce Office is open M-F 8AM 4PM Physical Address: 6122 South Park Ave., Hamburg, NY 14075 Mailing Address: PO Box 848, Hamburg, NY 14075 FAX: (716) 649-6362 Main Contact: Billing: Jamie Decker, Market Manager Hamburg Chamber of Commerce Office (716) 649-7917 Mobile: (716) 783-2467 (Email and text accessible) Cyndi Malta (716) 649-7917; M-F 8-4PM
I. PARTICPATION FEES The Hamburg Chamber of Commerce reserves the right to limit the Market Membership to preserve quality, balance of good selection, and integrity. 1. All participating vendors must become a member of the Hamburg Chamber of Commerce's Farmers Market for the season, which runs from May 17, 2017 September 27, 2017. 2a. Membership: 1. The Membership Fee for (1) Market is an annual one-time fee of $65 unless HCC Annual Member then the $65 market membership is waived for market participation. 2. The Membership Fee for participating in BOTH Hamburg & Blasdell Markets is an annual onetime fee of $100. Save $35. 2c. Stall Fees: This is a Pre-Pay market ALL Spaces are $15/Stall/week. The spaces are large enough to park a pick-up truck or box and set-up in front of that vehicle to sell. 2b. truck STALL FEES ARE DUE THE 2nd WEDNESDAY of the MONTH for the prior month s stalls or you will not be allowed to set-up until you pay or may be terminated from participation. DUE DATES: March 3, 2017: April 12, 2017: May 10, 2017: June 14, 2017: July 12, 2017: August 9, 2017: Completed Application, Rules & Regulations Sign Off sheet, and deposit of applicable membership fee due. MAY STALL FEES DUE JUNE STALL FEES DUE JULY STALL FEES DUE AUGUST STALL FEES DUE SEPTEMBER STALL FEES DUE 3. Payments are deposited for security BUT DOES NOT GUARANTEE ACCEPTANCE into the market. You will be notified whether you are accepted into the market and if not accepted, a refund for amount(s) paid will be issued to you. You will be notified of market participation acceptance after March 1, 2017. Your applicable Membership Fee is your deposit for participation. Any applications without that payment will not be considered. Applications are due by March 3, 2017. 2. ALL REQUIRED DOCUMENTATION THAT IS NECESSARY [OUTLINED HEREIN] FOR MARKET PARTICIPATION PARTICPATION MUST BE SUBMITTED IN ITS ENTIRETY BEFORE APRIL 30, 2017. Including: Applicable and CURRENT Liability Insurance; Town, County and State required licenses/permits/certificates for participating in the market. Each vendor is responsible for meeting all health and licensing requirements. All licenses must be up to date in order to participate in the Hamburg Chamber of Commerce Farmers' Market. Any "20- C Exempt Home Processor Supplemental Inspection Reports must be from the current year, 2017 to be valid for market participation. Page 1. 2 II. ACCEPTANCE & COMPLIANCE
Page3 3. SAMPLING is subject to the regulations of New York State and your product(s). For example, any sampling of meat products or serving of food requires a three-bay hand washing station by NYS Dept of Health. 4. According to the Rules of The Department of Weights & Measures, NO KITCHEN SCALES are to be used for measuring. It is not a legal measuring device to be used in commercial settings and YOU WILL BE FINED. 5. Vendors participating in State or Federal programs are responsible for knowledge of all rules and regulations and compliance of the same. Any vendor cited for infractions of either Federal or State program guidelines will be permanently dismissed from the Market. III. Operations : We are open to sell goods at 9:00am and close at 2pm. No late set-up, No early tear-down unless you have permission by market manager to do so. 1. ALL VENDORS MUST BE AT MARKET and ready to sell BY 9:00AM. You are assigned stall numbers and will be directed otherwise when you arrive for set-up. Vendors are not allowed to set-up late. If you are late without any communication to market manager your space may be filled and you may be asked to leave the market if it continues. To keep the integrity of the market and safety, THERE WILL BE NO TEAR-DOWN BEFORE 2:00PM. Any suspensions include the forfeit of all applicable payments. If you KNOW you are going to be late, or you have an emergency, it is imperative that you call or text Jamie via CELL phone to let them know of your situation or while at the market, notify the Market Manager or Market Co-Manager of your circumstance. (We will not receive messages left at the office and cannot accommodate your needs if you fail to communicate with us. The BLASDELL MARKET IS OPEN RAIN OR SHINE EVERY SATURDAY OF THE SEASON and you are expected to honor your commitment no matter the weather. The market will pause or close if a severe storm with thunder and lightning. 2. ALL VENDORS ARE REQUIRED TO CLEAN THEIR STALL AND LEAVE IT AS YOU FOUND IT BEFORE YOUR SET-UP THAT MORNING. VENDORS ARE REQUIRED TO HAVE A BROOM PLUS A BOX FOR GARBAGE. Vendors are solely responsible for cleaning of their space before leaving the Market. Please clean up after yourselves, bags, gloves, anything you bring in take out with you. 3. The Market will provide space only. tables, tents or display stands are the responsibility of the vendors and may not take up more space than the staff you have paid for. SIGNS, DISPLAYS, or ADVERTISING IS NOT ALLOWED IN THE COMMON AREA, but you may place feather banners and any tall vertical signs in or behind your tent. However, are encouraged in or on your tent to help advertise your products. 4. Vendors must remain in their stalls to sell their products. Hawking or other verbal solicitations are not permitted. This means no calling out to customers in the common area that you "have a special", etc. Please be respectful of your individual space and do not infringe or encroach upon your neighbor s stall. Clearly marked parameters will be defined to help you determine where your space ends and your neighbor s space begins. 5. Any vendor wishing to register a complaint against another vendor must do so in writing to the Attention of Jamie Decker, Hamburg Chamber of Commerce, P.O. Box 848, Hamburg, 14075. If it is determined that an investigation or requires a farm inspection, a $50 deposit will be required. 9. Occasionally situations may arise that require us to rearrange vendors that day. Please WORK WITH the Market Management to accommodate, make a fair and integral marketplace.
Page4 10. Any vendor who is not particular about their space can list themselves as a "floater" who is willing to be placed where the Market Manager deems necessary to fill in gaps. Floaters are held to the same standards in the Rules & Regulations, on the application, and with fees as a regularly scheduled vendor or non-profit entity participating in the market. 11. No smoking by vendors /staff in the stalls orin the commercial area during Market selling hours. Smoking can be done outside of the market perimeter away from your and other s stands. 12. Bathroom facilities are available at Save-A-Lot in the parking lot. Please be considerate of their merchants hospitality and do not abuse the facilities or the relationships. V. Product Pricing & Labeling 1. ALL VENDORS/PRODUCERS MUST HAVE SIGNAGE IDENTIFYING THEIR FARM OR COMPANY. Vendors/producers are encouraged to make their displays as attractive as possible and to make available high quality products. 2. Pricing is to be determined solely by each Vendor. ALL PRICES MUST BE VISIBLY MARKED ON ALL MERCHANDISE. Every vendor must properly label each product that is for sale in a legible, visible manner. The label must contain the price (e.g. $6), the item the quantity (doz., pint, 6-inch pot, etc,). If you sell large plants, shrubs or other items you are allowed to make one price label per product and line the products up behind the appropriate pricing labels. If your display does not work well that way, please make smaller labels and tag each item. 3. NO DUMPING. Extreme price-cutting/under-cutting will not be tolerated. These actions will result in permanent current season Market expulsion. Dumping or offering low quality produce for sale will result in Market expulsion. WHAT YOU DO NEXT 1. SIGN THE NEXT PAGE as acknowledgement you read and agree to the Rules & Regulations stated herein. 2. RETURN the following BY MARCH 1, 2017 to the HCC to be considered for the BLASDELL Farmers Market 2017 Season: a. Application b. Deposit of applicable Membership Fee AND May Stall fees c. Signed Rules & Regulations page YOU MAY DROP OFF YOUR PAPERWORK & PAYMENT at the Chamber Office MONDAY-FRIDAY 8am-4pm. Located at 6122 South Park Ave. Hamburg, NY 14075 (the white house between Tops and the Town Hall) -OR- Mail to: Hamburg Chamber of Commerce PO Box 848, Hamburg, NY 14075. Make all checks payable to The Hamburg Chamber of Commerce
Page5 TEAR OFF THIS SHEET, SIGN & RETURN WITH YOUR APPLICATION & PAYMENT. KEEP THE REST OF THE RULES & REGULATIONS FOR REFERENCE THROUGHOUT THE SEASON. I ACKNOWLEDE THAT I HAVE READ, UNDERSTAND, AND WILL ADHERE TO ALL RULES AND REGULATIONS HEREIN FOR THE 2017 SEASON OF THE BLASDELL FARMERS MARKET. I UNDERSTAND THAT FAILURE TO ABIDE BY THESE RULES COULD RESULT IN DISMISSAL FROM THE MARKET FOR THIS SEASON AND FUTURE SEASONS. FURTHER, I AGREE TO BE RESPECTFUL OF THE MARKET RULES, MANAGEMENT, AND FELLOW VENDORS WHILE PARTICIPATING IN THE FARMERS MARKET. PLEASE BE ADVISED THAT THE HAMBURG CHAMBER OF COMMERCE AND THE MARKET MANAGER/STAFF WILL DO THEIR BEST TO ACCOMMODATE YOUR NEEDS. MARKET STAFF HAVE THE AUTHORITY TO MAKE THE FINAL DECISION TO ENSURE THE SUCCESS OF THE MARKET. PLEASE BE RESPECTFUL OF THIS.OUR MARKET SUCCESS & INTEGRIITY IS UP TO ALL OF US. PRINT FIRST & LAST NAME: BUSINESS: SIGN: DATE:
Page6 2017 Farmers Market Vendor Application Blasdell (Wednesday s 9a-2p.) Main Contact Name Business Name Business Address Location crops are grown (if different than above) Main Phone: Cell Phone: Email: Emergency Contact: Name Phone: List of Products to be sold: All products sold at market must meet all Rules & Regulations as stipulated by NYS Department of Health, Erie County and the Market Rules & Regulations provided. All Payments are Pre-Pay & DUE BY THE 2 nd Market day of that month. If you do not pay by the due date, you will not be allowed to set-up until you are paid. NO EXCEPTIONS!!
DIRECTIONS: WRITE the # of 10 x10 stall spaces you are requesting PER MONTH. THERE IS NO CHANGING THE AMOUNT OF STALL SPACES WEEK TO WEEK. AND Cross out any dates you cannot attend. See example below. For Example: HAMBURG- SATURDAYS 7:30am - 1:00pm Please Check YOUR SATURDAYS below. June 7 14 21 BLASDELL Wednesdays, 9:00am - 2:00pm # of Booth Spaces Needed nd PAYMENTS DUE 2 WED. of the Month May 17 24 31 June 7 14 21 28 July 5 12 19 26 Aug 2 9 16 23 Sept 6 13 20 27 28 # of Booth Space Needed Total Due: Per Month 1 1x$15=$25(x3)=$45 Monthly Total Due: Total For office use PAID? For office use PAID? For office use 30 I agree to adhere to the instructions on this application and the 2017 Blasdell Farmers Markets Rules & Regulations provided me. I understand Market Management, at any time and without warning may terminate me from the market for any non-compliance as defined in the materials provided or at the discretion of Management and reserve the right to do a spot visit and farm inspection at our discretion. For consideration send application, signed Rules & Regulations per market with deposit of applicable membership fee and May stall fees. SIGNED: Print Name: Page 7 Business: Date: