Log into TBS Input User ID Input Password 1
Click PO Click PO Maintain 2
Click on New to create new Purchase Order New For Create a New Purchase Order to Vendor Edit Input the Existing Purchase Order # wish to Edit, then click on Edit 3
Input Vendor Account Number 4
Input Inventory Warehouse Code Each Warehouse code has designated Inventory Type: Indent Warehouse Code Material in Indent Warehouse Code is not available for sale. The Purchase Order of the Material will always have a corresponding Sales order Material rec d on this PO is designated for corresponding SO Stock Warehouse Code Material in Stock Warehouse Code is available for sell if not yet allocated. 5
Input Original Vendor and Country of Origin 6
PO code: 1 for Indent (Back to Back) 2 for Stock (Unsold) If purchase for Indent (Back to Back) there are two delvieyr type D For Direct Shipment, this is delivery directly to customer warehouse I For Indirect Shipment, this is material required Receiving first, then ship to customer warehouse 7
Req. Date this is the Request Date, i.e. material estimate arrival date at the shipping warehouse Vendor Ship Date this is the estimated Vendor Ship Date, sometime mill will confirm early/mid/late of certain shipment month Please apply for 5 th of the month if the mill indicate ship early of the shipment month Please apply for 15 th of the month if the mill indicated ship mid of the shipment month Please apply for 25 th of the mont if the mill indiated ship end of the shipment month Surcharge Month this is mostly apply to Stainless Order or Alumium Order with surcharge/lme month applies to the PO. For example, if the order ship in 2017-12, and the Surcharge/LME Policy is M-1. The Surcharge Month will be 201711 (YYYYMM) If doesn t applied, this field may be skipeed. Remark this is the Remark for this this purchase order, usually we indicated the production month and shipment month. For example, Production Month of November for December shipment, it will be 201711PO,201712 ETD 8
Confirm Field this is to input the name from Supplier whom confirm this purchase order SO # Field this is to input the Sales Order for this Purchase Order (Release) This is applicable to the Indent/Back to Back Orders, where PO (Release) is issue for a specific Order 9
Input Ship Via Freight applicable to the Purchase Order Term with mill FOB Pay Terms 10
For additional comments regards to LME Policy, Purchase Order Standard, Package Requirement, etc. You can input on the PO Comment those instruction will print at end of the Purchase order. The Private Comment will not print out on the Purchase Order and is for internal only. 11
PO comment can be 1. Manual Input 2. Copy and Paste from a word or text documents Copy the text from the documents, and click on Copy from Clipboard 3. Comment also can be copy from an existing P/O by input PO # to copy from, and click on Copy from other P/O To clear the comment, click on Clear All 12
After complete the PO Master Tab, click on PO Detail Tab Fields to input Item The General logic to item code is logical stream of Gauge+Width+Length+Alloy+Temper If you need to place an order with a new item which doesn t have an existing code with Gauge+Width+Length+Alloy+Temper We need to create a new item code. VD Each Mill has an assigned 2 digits ID (refer to email Memo) E (i.e. for Edit) - Optional The item code carries a general description, but if you need to edit General Item Description, you need to input E to enable editing function on the General Item Description Again Please don t edit the Gauge/Width/Length/Alloy/Temper, if you need to Edit most likely, it means a new item code The Edit usually for additional requirement in Film, Paper, or etc. Qtyorder@ This is the Order Quantity of this Purchase Order. USA LB UK/AU/BE - KG 13
Cost@ This is Purchase Cost of the Order. If at time of order entry, only Fabrication Price is available, please input FAB Price. The Surcharge/LME of the material can be add on at time of On Water Entry. This is a mandatory field, do no leave empty Remark - Optional This is Item Remark that goes with each line item. Usually, we don t recommend to edit the Item description. Any additional requirement, you can utilize the Item Remark Column, such as certain tolerance range, etc. If enable Edit, Scroll to the right, user can edit Item Description. Again the recommendation is to utilize the Remark and PO Comment. If there is any item code s general description requires modification, it can be updated from data base to carry the proper description going forward. 14
To Print Purchase, Click on PO PO Print 15
Input Purchase Order that wish to be printed, it can be 1 PO # or can be a range of PO # Optional: To re-print a PO that already sent to Mill, you can click on List Wording Revised Click on OK when ready to Print Print Options: Preview Preview on the computer screen, there is a print icon to Print on Preview screen 16
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When Select PDF the PDF file will be PDF to Computer C Drive, PDF Folder If you wish to send PDF via email, you can click Send E-Mail to You can input the TO: Email You can input or select CC You can Edit the default Subject You can Edit the default Email body Once complete, you can click on Send 18
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If the Purchase Order is classify as stock code 1 for indent. The function of Hedge Information will enable, where the hedge information for this order can be logged. 20