Life cycles management on the BOE platform as well as backup/ recovery best practices Christophe Ochin Presales Manager @GB&Smith
Secure your BO deployment Streamline and Extend SAP BusinessObjects Backup, promote & version BO content XIR2 XI3 BI4 Schedule & burst your BO reports Explore & analyze BO metadata Ensure BO license compliance Automate report qualification Non-regression testing
Audit and control your metadata over time and across versions Explore & analyze BO metadata Load your SAP BusinessObjects data (CMS, universes, documents and audit data) from a datawarehouse Query and analyze this data using pre-built BO universes and Webi reports Document your deployment Detect unused documents and universes, dormant users Perform impact analysis Follow the evolution of your metadata over time Compare environments or BO versions during migrations
Audit and control your metadata over time and across versions Explore & analyze BO metadata
Replace the CMC by a user-friendly web application giving you a 360 view of your access rights Secure your SAP BO deployment User-friendly security management web interface Document your deployed security Audit and clean your CMS Address any kind of GRC
Backup, promote & version BO content Backup, promote & version BO content Backup, version and restore content Restore deleted content using our unique recycle bin Drag and drop objects across CMS or schedule promotions Compare SAP BO environments
100 85K user deployments 1,000,000 administrated users > 30 countries > 98% renewal rate > 500 clients 50 people Boston London Lille & Grenoble Technology Fast 500 EMEA 3Times in a row!!
City of Chicago Dariusz Zyskowski BI Manager
Business Objects at the City of Chicago Since 2000 (5x, 6x, XI R2, 3.1, 4.2 in 2016) Primary reporting tool for the city (311, 911, Police, Fire, W2 s, Purchase Orders, Invoices) 1500 users 90 PROD universes Webi, Deski, Rich Client, Crystal 96,000 reports (18,000 Deski) 130K before 360 Two clustered VM PROD servers + TEST + DEV ~800 reports scheduled daily
360 View+ and 360 Eyes 1. Content analysis to prepare for 4x migration 2. Real time view without running a report 3. Access to many AUDIT reports 4. Back up and Recovery (Recycle Bin) 5. Multiple BO environments comparison and content transfer Installed on one of the PROD server (TOMCAT 7) Oracle 11G DB Allowing access to BO s AUDIT DB
Content analysis to prepare for 4x migration Program jobs run in Webi
Content analysis to prepare for 4x migration 42 reports and 4 universes
Content analysis to prepare for 4x migration BO environment dashboard number of reports, report type and universes
Content analysis to prepare for 4x migration Out of the box reports 360eyes DASHBOARD - 03 Recycle Licenses 360eyes DASHBOARD - 02 CMS through time 360eyes DASHBOARD - 04 Universes 360eyes DASHBOARD - 01 CMS 360eyes CMS - 06 Connections detail 360eyes SECURITY - 08 Right details 360eyes CMS - 05 Overloads summary 360eyes CMS - 07 Users by Last Logon Time 360eyes CMS - 16 Universe and Document Relationship 360eyes CMS - 14 Document and Instance volumetry 360eyes CMS - 17 User Group Membership 360eyes CMS - 11 Universe Security Matrix 360eyes CMS - 19 Compare Universe Security 360eyes CMS - 18 Compare Folder Security 360eyes CMS - 13 Document Scheduled Jobs 360eyes CMS - 10 Folder Security Matrix 360eyes CMS - 12 Unjustified Explicit Rights 360eyes REPORT - 30 Compare documents 360eyes REPORT - 31 Track duplicated reports 360eyes REPORT - 42 Track non- empty documents 360eyes REPORT - 40 Report Documentation 360eyes REPORT - 41 Number of documents per universe 360eyes REPORT - 52 Impact Analysis (SQL DP) 360eyes REPORT - 51 Impact Analysis (SQL Universe Object) 360eyes REPORT - 50 Impact Analysis (Universe object) 360eyes COMPLIANCE - 81 Users through time 360eyes COMPLIANCE - 80 User List 360eyes COMPLIANCE - 82 Users deployed licenses 360eyes COMPLIANCE - 84 Server Infos 360eyes COMPLIANCE - 83 Users deployed licenses through time 360eyes COMPLIANCE - 85 Recycle Licenses 360eyes REPORT - 60 Last documents use 360eyes REPORT - 61 Universe usage rate 360eyes REPORT - 62 User actions list 360eyes REPORT - 63 User activity 360eyes UNIVERSE - 71 Compare universes 360eyes UNIVERSE - 70 Universe Documentation 360eyes UNIVERSE - 72 Unused universe objects
Content analysis to prepare for 4x migration
Real time view without running a report
Real time view without running a report - Users Add a user Insert Remove Delete Group Membership Bulk User Management Excel Output Purge Inboxes
Real time view without running a report - objects Copy/Move/Shortcut Delete Excel Output Purge Webi
Real time view without running a report - universes Copy/Move Delete Excel Output
Real time view without running a report - Security
Real time view without running a report - Audit
Real time view without running a report - Audit Empty Folders Never Connected Users Universes per connection Purge Inboxes
Backup and Recovery (Recycle Bin) 1. Sizable empty DB for back up content 2. Empty folder on a server/nas/san with plenty of disk space 3. SMTP server properties for Email notifications 4. Schedule backup jobs Small BO installations on a root level Large BO installations several jobs (universes, users, reports) 5. Run every day
Backup and Recovery (Recycle Bin)
1. Select Objects Tab and click on the Recycle Icon Backup and Recovery (Recycle Bin) How to recover a deleted report 2. Enter search parameters
Backup and Recovery (Recycle Bin) Search options
Backup and Recovery (Recycle Bin) 3. Deleted report if found in the recovery DB (if it was part of a back up job that run before it was deleted) 4. Import the report back to PROD
Multiple BO installations comparison Ability to log into more than one BO environment for side to side comparison and content transfer
Content transfer drag and drop
Benefits Much better understanding of our BO environment Easier and more intelligent clean up process Immediate access to Audit data Recycle Bin Challenges Initial 360 job run time (next runs are incremental) Few not very intuitive options (document retrieval, content transfer) Make time to read install and user manuals
City of Chicago Dariusz Zyskowski Dariusz.Zyskowski@cityofchicago.org
Questions? Thank You Looking forward to work with you www.gbandsmith.com Christophe Ochin Sales Manager christophe.ochin@gbandsmith.com Bruno Masek Sales VP bruno.masek@gbandsmith.com
Key Points 360Suite LCM on steroids! BIAR handled at object level allowing easy rollback Recycle bin and possibility not only to recycle Drag and drop promotion, and automated promotion Possibility to couple to External scheduler Ability to handle security via a live interactive matrix showing explicit and all inherited rights Find roots of rights via user and resource management Version control effective Outperforms on large deployments Automated Non regression testing Auditing and canned reports on metadata used an non being used Impact analysis supported by Hana, Data Services, BW