West Sumatra, Indonesia

West Sumatra, Indonesia Local progress report on the implementation of the 10 Essentials for Making Cities Resilient (First Cycle) Name of focal point: Organization: Title/Position: E-mail address: Regina Rahadi United Nations Development Programme Support to National Agency for Disaster Management (BNPB) Disaster Risk Reduction Coordinator regina.rahadi@gmail.com Telephone: +62 811 181 267 Reporting period: First Cycle (2011-2013) Last updated on: 18 March 2013 Print date: 18 March 2013 Reporting language: English A Local HFA Monitor update published by PreventionWeb http://www.preventionweb.net/english/hyogo/progress/reports/ First cycle of Local HFA (2011-2013) 1/28

Essential 1 Put in place organization and coordination to understand and reduce disaster risk, based on participation of citizen groups and civil society. Build local alliances. Ensure that all departments understand their role to disaster risk reduction and preparedness. Level of Progress achieved: 4 How well are local organizations (including local government) equipped with capacities (kwledge, experience, official mandate) for disaster risk reduction and climate change adaptation? Progresses: 1. There have been plans related to DRR and CCA such as strategic plans and job descriptions, which have been made in the forms of Gubernatorial Regulations and Province Disaster Risk Reduction as well as disaster risk maps. 2. There have been efforts to increase kwledge on DRR and CCA, which include the formation of School Disaster Prepared Groups and Integrated Young Red Cross at the school level and the inclusion of disaster preparedness local contents in the curriculum. In addition, training for contingency plans have been possessed by 19 district/city Health Offices; disaster volunteers have been recruited; Disaster-Prepared Village programs have been initiated by the Ministry of Social Affairs; disaster preparedness jamboree activities have been conducted; there have been CCA training programs involving all stake holders in pilot project areas and monthly coordination meetings of DRR forums for CCA training. 3. There have been databases for development, development data series have been compiled, while the National Defense Institute Dimension 2010-2011 for West Sumatra has been completed with data of 2011. / Challenges: 1. There has been legal approval from the Provincial Office of Education on the formation of School Disaster Prepared Groups and the curricular local contents on disasters. 2. Coordination and consolidation between the executive and legislative authorities in composing the DRR-CCA programs and budgets have been inadequate. 3. There is a need to develop better commitment among decision-makers for DRR-CCA programs. / Plans: 1. To develop contingency plans for various potential disasters in West Sumatra. 2. To set up DRR-CCA capacity building programs for related local government offices. 3. To socialize kwledge and understanding of DRR and CCA to decision makers and legislative bodies. 4. To enhance the human resource capacity and to allocate funding for DRR and CCA in districts/cities. First cycle of Local HFA (2011-2013) 2/28

To what extent do partnerships exist between communities, private sector and local authorities to reduce risk? Progresses: 1. The establishment of DRR forums at the province and district/city levels which have developed coordination with government offices related to DRR. 2. The participation of the business sector during the emergency phases. 3. The establishment of disaster-prepared journalist networks. 4. The existence of the MOU between Health Offices and Amateur Radio Network in the field of disaster information and data. 5. The participation of DRR forums in working with the province committee to supervise the CCA programs. / Challenges: 1. The coordination and consolidation of government offices and legislative bodies in DRR forums are still insufficient. 2. The related offices and legislative bodies need to have the same perception about DRR. 3. The participation of the business sector in DRR forums is still insufficient. / Plans: 1. To encourage the business sector to be more involved in DRR. 2. To increase socialization and coordination in using CSR for DRR and CCA with related offices and bodies. 3. For the DRR forums to hold quarterly meetings to check the development and implementation of their activities and to develop partnerships Level of Progress achieved: 1 How much does the local government support vulnerable local communities (particularly women, elderly, infirmed, children) to actively participate in risk reduction decision-making, policy making, planning and implementation processes? Progresses: 1. The Office of Social Affairs has possessed data of the vulnerable and the use of shelters for the vulnerable. 2. Vulnerable groups have been involved in the planning and decision making through the Integrated Community-Based Risk Reduction (ICBRR) program. 3. NGOs and the Indonesian Red Cross have taken the initiative to involve the vulnerable in DRR activities. 4. There has been Home Minister s Regulation No. 32 Year 2011 with its Amendment No. 39 Year 2011 on the guidelines of giving social grants and aids originating from the Local Revenues and Expenditures Budgets so that the vulnerable have accesses to participate in the planning process. /Challenge: There have been neither clear references r regulations from the Government for the role of the vulnerable in the planning and development meetings at the village, district/city, and province levels. / Plans: 1. To develop the mechanism of the active roles of vulnerable groups in decision making. 2. To use the funding allocation of social aids in the province and district/city revenues and expenditures budgets. First cycle of Local HFA (2011-2013) 3/28

To what extent does the local government participate in the national DRR planning? Progresses: 1. During the drafting of DRR Budget Plan, DRR forums, representatives from schools and CSOs in West Sumatra have been involved. 2. The Local Development Planning Agencies have been involved in updating the data of West Sumatra Province s profile at the national level. 3. West Sumatra s heath sector contingency plans have been used as example at the national level. 4. There has been a working group team at the province level. / Challenge: Technically, data variables and information at the national level have t been synchrous with those at the local level. / Plan: To update the availability and completion of data related to the existing disaster risks in West Sumatra Province First cycle of Local HFA (2011-2013) 4/28

Essential 2 Assign a budget for disaster risk reduction and provide incentives for homeowners, low-income families, communities, businesses and public sector to invest in reducing the risks they face. Level of Progress achieved: 4 How far does the local government have access to adequate financial resources to carry out risk reduction activities? Progresses: 1. There has been an adequate fund allocation for the related local government offices in West Sumatra Province Budget. 2. There have been financial databases for each district/city managed by the Local Development Planning Agency. / Challenges: 1. There is synchronization between DRR programs launched by the central government and those planned by the local government. 2. The fund allocation has been more for coordination and t for development. 3. The local government s access to the national level has been sectorial in nature. 4. There has been access for the private sectors because their aids have been given directly to the victims. 5. The plans for programs, activities, and budgets have t been in accordance with the needs. / Plans 1. To allocate bigger DRR funding for related local government offices. 2. To raise more funding for integrated research related to DRR Level of Progress achieved: 4 To what degree does the local government allocate sufficient financial resources to carry out DRR activities, including effective disaster response and recovery? Progresses: 1. Health Offices have allocated 30% of their budgets for DRR. 2. There has been fund allocation for drawing spatial disaster maps and the land-use plan in disaster-prone areas. / Challenges: 1. Some local government offices are t familiar with DRR plans so that such plans are t their priorities. 2. Coordination and consolidation between offices and legislative bodies in support DRR programs are still weak. 3. The funding from sources other than the National Revenues and Expenditures Budget and the Local Revenues and Expenditures Budget to support DRR and CCA-related activities is still limited. / Plans: To socialize and develop common perception on DRR among offices and legislative bodies????? First cycle of Local HFA (2011-2013) 5/28

Level of Progress achieved: 1 What is the scope of financial services (e.g. saving and credit schemes, macro and micro-insurance) available to vulnerable and marginalised households for pre- disaster times? Progress: There has been aid in the form of ILFAD programs for micro financial institutions. / Challenges: 1. There is still regulation to make sure that financial aids/services will reach the right targets. 2. The limited human resources have created worries for the managers and PICs of the program implementation. 3. The institutional empowerment of micro financial services is still insufficient. / Plans: 1. To create insurance programs for people working in informal sectors 2. To make government regulations for micro financial services for the vulnerable 3. To create insurance schemes for the public in time of disasters 4. To make an MOU between the Local Disaster Management Bodies and Jiwasraya Insurance Company to provide insurance premiums to Rapid Response team personnel Level of Progress achieved: 1 To what extent are micro finance, cash aid, soft loans, lone guarantees etc available to affected households after disasters to restart livelihoods? Progress: Nagari (Village) banks have a policy for affected communities to allow them to postpone loan payments. / Challenges: 1. There have been regulations related to mechanisms for aids and loans for affected households. 2. There have been special programs for providing aids for affected communities.????? / Plan: To design post-disaster loan and grant mechanisms for related institutions so that they can alleviate the sufferings of disaster-affected households soon after a disaster strikes. How well established are ecomic incentives for investing in disaster risk reduction for households and businesses (e.g. reduced insurance premiums for households, tax holidays for businesses)? First cycle of Local HFA (2011-2013) 6/28

Progresses: 1. Motor vehicle tax payment arrears from disaster-affected owners are t subjected to fine during the first year after a disaster. 2. Building permit fees are t charged for the constructions of disaster-friendly houses/buildings. 3. There have been rewards/appreciation for related DRR activities at the school level for students and teachers. 4. The Local Environment Impact Management Agency and the Office of Agriculture have set up incentives. 5. In the Local Revenues and Expenditures Budgets there has been fund allocation of social aids for vulnerable communities. / Challenge: The number of human resources/officers competent in developing ecomic incentives in DRR is limited. / Plans: 1. To secure empowerment and incentive in DRR from related parties for schools and communities. 2. To provide incentives for owners of tall buildings which are equipped with shelters for temporary evacuation Level of Progress achieved: 1 To what extent do local business associations, such as chambers of commerce and similar, support efforts of small enterprises for business continuity during and after disasters? Progresses: 1. Association of Indonesian Young Entrepreneurs have begun providing assistance for small business owners. 1. There has been a process of empowerment for small and Middle businesses in the form of credit insurance institutions. / Challenge: The capacity building for small and Middle businesses provided by the government, the office of cooperatives and the office of marine affairs has t been optimal.. / Plans: 1. To initiate a process to set up local regulations to create credit insurance institutions for empowering community small and Middle business. 2. To set up a partnership program by utilizing CSR funds, optimizing alternative livelihoods, and developing franchise systems. First cycle of Local HFA (2011-2013) 7/28

Essential 3 Maintain up-to-date data on hazards and vulnerabilities, prepare risk assessments and use these as the basis for urban development plans and decisions. Ensure that this information and the plans for your city's resilience are readily available to the public and fully discussed with them. Level of Progress achieved: 3 To what degree does the local government conducted thorough disaster risk assessments for key vulnerable development sectors in your local authority? Progresses: 1. There have been documents of Disaster Management Plan and Disaster Risk Road Map though they have t been legalized. 2. Tsunami Contingency Plan has been set up based on the Tsunami Disaster Risk Map. 3. Each sector and local government offices have conducted studies in accordance to their jobdescriptions (e.g. the Forestry Office is drawing the Flood Vulnerability Map.) / Challenges: 1. Budget allocation is t adequate yet. 2. The budget policy commitment in DRR is still low. 3. The human resources capacity has t been quantitatively and qualitatively adequate. / Plans: 1. To complete the unfinished multidisaster analysis. 2. To legalize Disaster Management Plan and Disaster Risk Road Map documents in the form of local regulations or goverr regulations To what extent are these risk assessments regularly updated, e.g. annually or on a biannual basis? Progresses: 1. The Disaster Management Plan/Risk Analysis has been updated. 2. The Disaster Management Plan has been renewed though it has t been legalized. / Challenges: 1. The budget allocation is still inadequate. 2. The budget policy commitment in DRR is still low. 3. The human resources capacity has t been quantitatively and qualitatively adequate. 4. There are constraints for data collection accesses. 5. The information system and data management system are t adequate yet. / Plans: 1. To increase the budget policy commitment. 2. To enhance the human resources capacity. 3. To build an information system and data management system. First cycle of Local HFA (2011-2013) 8/28

How regularly does the local government communicate to the community, information on local hazard trends and risk reduction measures (e.g. using a Risk Communications Plan) including early warnings of likely hazard impact? Progress: Socialization has been conducted by the Local Disaster Management Agency and other related institutions. / Challenges: 1. The frequency of socialization is still low. 2. There is a need to synchronize the socialization activities conducted by the Local Disaster Management Agency and those by other related institutions. 3. The local officials capacity in conducting socialization is still low. 4. Mass media have t been optimally utilized. 5. The fund allocated for socialization is still inadequate. / Plans: 1. To increase the socialization frequency. 2. To synchronize the socialization activities done by the Local Disaster Management Agency and other related institutions. 3. To increase the local officials capacity in conducting socialization. 4. To optimize mass media utilization in socializing DRR. 5. To request adequate funding for socialization. Level of Progress achieved: 1 How well are local government risk assessments linked to, and supportive of, risk assessments from neighbouring local authorities and state or provincial government risk management plans? Progress: Jambi-Riau-North-Sumatra-Bengkulu inter-province coordination is still in the level of disaster preparedness and has t t been directed to the level of study synchronization and inter-region planning. / Challenges: 1. Area studies are still limited to the area of (province and district/city) government administration. 2. There are strong egos in local automy. 3. The human resources capacity is still low. / Plans: 1. To propose an inter-province disaster risk study to the National Agency for Disaster Management. Level of Progress achieved: 3 How well are disaster risk assessments incorporated into all relevant local development planning on a consistent basis? First cycle of Local HFA (2011-2013) 9/28

Progress: DRR mainstreaming has been accommodated in the Local Middle Term Development Plan and the Spatial and Land Use Plans. / Challenges: 1. The implementation of the Local Middle Term Development Plan and the Spatial and Land Use Plans has t been maximal. 2. Stakeholders' commitment to DRR is still weak. 3. Stakeholders' capacity in DRR is still low. / Plans: 1. To increase the local government's consistency and commitment in mainstreaming DRR in its development plan. 2. To advocate for DRR among related stakeholders. 3. To increase the capacity of the local government offices related to DRR.? First cycle of Local HFA (2011-2013) 10/28

Essential 4 Invest in and maintain critical infrastructure that reduces risk, such as flood drainage, adjusted where needed to cope with climate change. How far do land use policies and planning regulations for housing and development infrastructure take current and projected disaster risk (including climate related risks) into account? housing communication transportation energy Progresses: 1. Several sectors have had comprehensive commitment and capacity. 2. There has been a plan to allow a by-pass road as an emergency airstrip. / Challenges: There are challenges in the budgeting process, which needs close monitoring. / Plans: 1. To arrange planned housing in accordance with the province s plan. 2. To maintain infrastructures with a good direction and plan. 3. To arrange the communication system in an integrated manner. 4. To order the transportation system. 5. To set up shelters in settled areas. 6. To produce more comprehensive regulations for the public benefit and the creation of the sense of security. 7. To set up disaster-proof hydro and solar power plants. Level of Progress achieved: 3 How adequately are critical public facilities and infrastructure located in high risk areas assessed for all hazard risks and safety? Progresses: 1. In general, there have been specific policies and regulations for building public facilities and important infrastructures in high-risk areas but there has First cycle of Local HFA (2011-2013) 11/28

been thing special to ensure that that all have adequate analysis for DRR, except for facilities/infrastructures which are specifically meant for disaster management such as bridges for evacuation routes. 2. New infrastructures/public facilities (which are considered as critical), such as airports, have had their disaster-managementrelated management integrated. However, there has been information about other facilities like markets, public transport terminals. Building permits oblige all public facilities to have shelters and evacuation routes (equipped with signs and specifications in time of disaster). The quake-resistance standard has been increased to >6SR. Critical infrastructures (electric power) in disaster-prone areas have been built with disaster risks in mind (but t yet with disaster multi-risks in consideration). 3. There has been safety assessment for public facilities and important infrastructures related to DRR and safety, resulting in the availability of worthiness guidelines for each sector and infrastructure (which is part of the feasibility study). There is safety assessment after project completion, but consultants have been involved throughout the project implementation to guarantee that the construction has been in accordance with the quality standards. The worthiness of bridges and roads belonging to the Ministry of Public Works is evaluated regularly. For other public facilities, safety assessment is done only after a disaster strikes. 4. Several buildings in high-risk areas are managed as vertical evacuation locations (shelters). / Challenges: 1. There has been budget allocation aimed at DRR investment. What has existed is postdisaster budget allocation. 2. The budget has been limited. Some programs have been proposed with the province s approval but environment management approval has been secured. 3. Public participation in DRR programs, such as land allocation, is still insufficient. 4. The land physical structures often constrain facility development. 5. Resources are from external parties and it is hard to make them meet the target. 6. Capacity in program implementation is often lost, which results in the failure to reach the planned target. / Plans: 1. To build cross-sector commitment 2. To conduct assessment in health affairs 3. To appeal ministries for their fund allocation Level of Progress achieved: 1 How adequate are the measures that are being undertaken to protect critical public facilities and infrastructure from damage during disasters? Progress: Building structure enforcement is generally done after a disaster strikes. / Challenges: 1. The state financial system does t allow the option for both insurance and maintenance. (For example, if insurance is provided, there will be maintenance cost.) 2. The maintenance done for physical facilities and infrastructures does t include retrofitting. 3. The existence of a Project depends on the existence of a sector s initiative. / Plans: 1. To produce regulations to insure critical infrastructures, public facilities and other important assets belonging to the local government 2. To provide the necessary treatment for facilities (buildings, First cycle of Local HFA (2011-2013) 12/28

electric installations, etc.) which have reached their maximum age (with retrofitting standards and other options which can insure worthiness and safety) First cycle of Local HFA (2011-2013) 13/28

Essential 5 Assess the safety of all schools and health facilities and upgrade these as necessary. To what extent have local schools, hospitals and health facilities received special attention for "all hazard" risk assessments in your local authority? Schools Hospitals/ health facilities Progresses: 1. The Ministry of Health has developed a guideline related to the preparedness system in hospitals in dealing with a disaster. In the hospital disaster plan there is post-disaster building assessment, to ensure patients safety, and its recommendations. 2. Schools have begun implementing/integrating disaster preparedness in their curriculum as an attempt to increase preparedness in the education sector, but they have t developed a sustainable preparedness system. / Challenges: 1. The local government offices budgets very much depend on their respective sectors policies, guidelines, and priorities. 2. There is neither kwledge r guideline on the preparedness system which can be adopted. 3. Contingency plans and DRR have t been thoroughly socialized to all sectors and areas. / Plans: 1. To socialize the importance of developing preparedness in schools and other public facilities, such as markets. 2. To produce and socialize preparedness system in public facilities, such as schools. 3. To regulate periodical safety assessment (at least once in 5 years). How safe are all main schools, hospitals and health facilities from disasters so that they have the ability to remain operational during emergencies? Schools Hospitals/ health facilities First cycle of Local HFA (2011-2013) 14/28

Progresses: 1. There have been plans to run emergency education activities though they might use emergency tents, facilities and infrastructures. 2. There has been a regulation that hospitals keep on operating and provide medical services through emergency hospitals or floating hospitals in West Sumatra Province. / Challenges: It is a challenge to maintain the achievement in the health sector using the existing system. / Plans: 1. To develop an preparedness system and a contingency plan in the education sector and at schools in the form of a province guideline and Goverr s regulation. 2. To develop a system for running education activities in emergency/critical time in the form of Goverr s regulation. 3. To advocate for the development of regulations in the district/city level. Level of Progress achieved: 1 To what degree do local government or other levels of government have special programs in place to regularly assess schools, hospitals and health facilities for maintenance, compliance with building codes, general safety, weather-related risks etc.? Schools Hospitals/ health facilities Progress: There has been a plan to maintain buildings by the maintenance section. / Challenges: 1. There is regulation which obliges regular safety assessment (at least once in 5 years). 2. The issue of security and safety in time of disaster has t been adequately integrated in a facility s operational permit 3. The Public Works Office provides safety assessment services only based on demand. / Plans: 1. To develop coordination among related authorities. 2. To develop regulations for safety assessment for public facilities (particularly schools and hospitals How far are regular disaster preparedness drills undertaken in schools, hospitals and health facilities? Schools First cycle of Local HFA (2011-2013) 15/28

Hospitals/ health facilities Progress: There has been a policy to hold regular drills in hospitals (at least once in 3 months). Hospitals will receive a warning if they fail to implement it. / Challenges: 1. Students school activities (curricular and n-curricular) are very tight. 2. Education personnel s capacity in the field of disasters or preparedness is inadequate. 3. There has been commitment for school preparedness from local technical service units and the Office of Education. / Plans: 1. To hold drills and activities for building education personnel s capacity in disaster issues and school preparedness. 2. To integrate disaster-issue/preparedness materials in the curricula of higher education institutions which produce education personnel, school principals and school supervisors. First cycle of Local HFA (2011-2013) 16/28

Essential 6 Apply and enforce realistic, risk compliant building regulations and land use planning principles. Identify safe land for low-income citizens and develop upgrading of informal settlements, wherever feasible. How well are risk-sensitive land use regulations and building codes, health and safety codes enforced across all development zones and building types? Progresses: 1. There has been a land-use regulation though it is t comprehensive yet (with inter-sector connection). 2. Supervision has been conducted though commitment is still low (good will is still weak) / Challenges: 1. Traditional regulations (such as that for tribal lands) still dominate the implementation of public regulations. 2. Regulation synchronization across sectors (health, safety, and licenses) is t yet integrated. 3. The building permit supervision is weak; for example, a building permit sometimes does t take into account the history of a building location which might be disaster-prone since it is just a matter of the possession of the building permit and its implementation has t yet supervised. / Plans: 1. To hold structured and continuous socialization to increase public awareness 2. To strengthen cross-sector coordination and synchronization in the matter of licensing 3. To optimize the supervision of building permit implementation Level of Progress achieved: 3 How strong are existing regulations (e.g. land use plans, building codes etc) to support disaster risk reduction in your local authority? Progress: The majority of spatial land-use regulations have accommodated DRR. / Challenges: 1. The implementation has t run smoothly. 2. Good will in enforcing spatial land-use regulations and development regulations still needs strengthening. / Plans: 1. To create an integrated team for spatial land-use implementation. 2. To speed up the development of green cities (environment-friendly development) 3. To enforce zero-growth in river basins, lake-side zones, coastal zones, and conservation zones. First cycle of Local HFA (2011-2013) 17/28

Essential 7 Ensure education programmes & training on disaster risk reduction are in place in schools and communities. How regularly does the local government conduct awareness-building or education programs on DRR and disaster preparedness for local communities? programs include cultural diversity issues programs are sensitive to gender perspectives Progresses: 1. There have been local government initiatives through mass media and n-government media, such as the radio, to broadcast public-service advertisements about disasters. 2. The Government has been supported by related institutions in increasing public disaster preparedness. 3. There has been integration of disaster management in the curriculum of health education. 4. The Local Development Planning Agency has got a portal to provide information about disasters. 5. The disaster-awareness or disaster-education program has been the activity concentration of West Sumatra Indonesian Red Cross. / Challenges: 1. There should be more efforts to include disaster preparedness curricula of all education levels in local regulations. 2. Disaster portals have t been optimally accessed by the public. 3. There is a need to improve facilities and infrastructures related to DRR. / Plan: To increase sustainable cross-sector cooperation related to disaster management. To what extent does the local government provide training in risk reduction for local officials and community leaders? Progress: 1. Some government officials and community leaders have been involved in DRR training and in transferring kwledge about DRR. 2. There has been continuous DRR socialization in districts and cities with facilitation from trainer from the province. / First cycle of Local HFA (2011-2013) 18/28

Challenge: There is supporting disaster-management curriculum and materials for training programs. / Plan:????? The National Agency for Disaster Management plans to advocate before the Institute of National Administration (LAN) for including DRR materials/contents which can be guidelines for training agencies in the province/district/city levels To what degree do local schools and colleges include courses, education or training in disaster risk reduction (including climate related risks) as part of the education curriculum? Progresses: 1. DRR programs have been included in school orientation periods. 2. There have been Disaster Study Centers in 3 universities (Andalas University, Padang State University, and Bung Hatta University) and in universities there have been studium generale on DRR. / Challenges: 1. There is a need to include DRR curricula in local contents of both formal and n-formal educational institutions. 2. Officials tours of duties have been constrained by the change of priority in sanctioning curricula on disaster preparedness. / Plan: To improve existing DRR-related modules of the National Agency for Disaster Management in order to serve local contexts. How aware are citizens of evacuation plans or drills for evacuations when necessary? Progresses: 1. There have been public evacuation signs and maps. 2. Instructional processes have been more real due to the intensity of various disasters. / Challenge: There is a need for Panic Management in public evacuation in time of disaster, / Plans: 1. To make goverr regulations on early warning, evacuation plans, and emergency-response SOPs. 2. To improve public evacuation plans. 3. To utilize disaster-surviving tall buildings with at least 3 floors as shelters since there is a regulation that public-facility buildings must be equipped with shelters. First cycle of Local HFA (2011-2013) 19/28

Essential 8 Protect ecosystems and natural buffers to mitigate floods, storm surges and other hazards to which your city may be vulnerable. Adapt to climate change by building on good risk reduction practices. Level of Progress achieved: 3 How well integrated are local government DRR policies, strategies and implementation plans with existing environmental development and natural resource management plans? Progresses: 1. The Local Government is drafting a local regulation on Green House Gases 2. Disaster Management Plan has been integrated with Climate Change Adaptation, Spatial and Land-Use Plan, the Local Middle Term Development Plan, and other policies. / Challenge:????? Disaster Management Plan has t been used as a reference in other sectors development due to the absence of its legality aspect. / Plans: 1. To speed up the Disaster Management Plan legalization process. 2. To speed up the completion of the draft of the Local Regulation on Green House Gas. Level of Progress achieved: 3 To what degree does the local government support the restoration, protection and sustainable management of ecosystems services? forests coastal zones wetlands water resources river basins fisheries First cycle of Local HFA (2011-2013) 20/28

Progresses: 1. There have been Forest and Land Rehabilitation Movements and Council of Water Resources Coordination Team. 2. There have mining-area reclamation and fishery conservation zones (Lake Singkarak and others), coral reef conservation and coastal zonation. 3. The Government is conducting studies on supporting-resource-based spatial land-use for Lake Singkarak and Lake Maninjau 4. There has been an MOU among the Local Environment Impact Management Agency, the Office of Forestry, the Office of Mineral Energy and Resources, and the Police to enforce legal regulations on illegal environment management. / Challenges: 1. There is division of authorities in managing provincial and national forests. 2. There has been government policy related to incentives for forest benefit utilization. 3. The lack of public involvement in the implementation and sustainability of environmental programs. 4. There is a high level of land function change. / Plans: 1. To encourage active public participation in implementing environmental programs. 2. To increase the area of conservation zones up to 30%. How much do civil society organizations and citizens participate in the restoration, protection and sustainable management of ecosystems services? Progresses: 1. Communities have been involved in the planning of environment management programs run by the Government. 2. There has been independent participation from some parts of the society. / Challenges: 1. The participation rate has been t balanced with the rate of environment destruction. 2. The welfare level of the communities in conservation zones is still low. 3. The community participation program implementation patterns have t been effective. / Plans: 1. To conduct multi-aspect detailed studies on the lack of community participation and on community empowerment. 2. To uphold law enforcement in line with the existing legal regulations. How much does the private sector participate in the implementation of environmental and ecosystems management plans in your local authority? Progresses: 1. The number of n-state companies participating in the PROPER First cycle of Local HFA (2011-2013) 21/28

(Evaluation on Environment Management Performance) Program has increased. 2. Most big n-state companies have had environment management documents (Environmental Impact Analysis, the Environmental Management and Monitoring Efforts and the likes). 3. There has been CSR funds which can potentially be used to implement environmental programs. / Challenges: 1. The implementation of environment management in line with the existing documents has t been optimal. 2. Non-state hospital waste management has t been maximal. / Plans: 1. To optimize environment management supervision by the activity owners and by the government. 2. To encourage active public participation in monitoring the environment.????? First cycle of Local HFA (2011-2013) 22/28

Essential 9 Install early warning systems and emergency management capacities in your city and hold regular public preparedness drills. Level of Progress achieved: 3 To what degree do local institutions have access to financial reserves to support effective disaster response and early recovery? Progresses: 1. The amount of on-call fund has been published (in websites and mass media) and the spending of fund originating from the Local Revenues and Expenditures Budget has been audited by the Financial Comptroller Agency. The fund from the Office of Health has been channeled from districts to public health centers. Aids from warehouses have been sent to emergency response health posts. The Provincial Health Office has issued a circular for emergency unit preparedness. 2. Every local government office generally has formed emergency response teams (through calls of preparedness). 3. In general there have been fund support schemes for disaster management activities run by Local Disaster Management Agency stakeholders. 4. There have been initiatives for cooperation with businesses in subsidizing management activities. 5. There has been a tsunami contingency plan. 6. The Office of Social Affairs has possessed disaster logistic preparation and reserves. 7. There has been fund allocated by the Office of Public Works for natural disaster management whose utilization depends on the status of the infrastructures affected by a disaster. / Challenges:????? 1. The funding resources have been limited in number (only 1 to 3 big companies, with funding set by their headquarters but t by their local offices) 2. Post-disaster reconstruction for the previous disasters (in 2004 and 2009) has t been completely finished, 3. The Local Disaster Management Agency s capacity in coordinating various parties has t been maximal because of the limitation of human resources kwledge and skills. 4. There is t eugh awareness to have coordination and there has been enforcement of the command system as outlined by the Disaster Management Law. Funds are disbursed in each sector with different report mechanisms, which means that the coordination system is lacking. 5. Coordination during the operational emergency response period has been without any adequate guidelines. Present coordination is under the Local Secretary (who is the Ex-Officio Head of the Local Disaster Management Agency. An officer of a higher echelon is needed. / Plans: 1. To make coordination effective and to find funding sources among offices/institutions/n-government organizations/businesses. 2. To increase the stakeholders commitment in providing contribution for disaster management, particularly in its funding. 3. To have institutional reinforcement and to set clear regulations. 4. To develop cross-sector coordination in the effort to avoid First cycle of Local HFA (2011-2013) 23/28

overlapping data-bases Level of Progress achieved: 3 To what extent are early warning centres established, adequately staffed (or on-call personnel) and well resourced (power back ups, equipment redundancy etc) at all times? Progresses: 1. There has been an early-warning center, which meets the minimum requirements, though it is t adequate yet for tsunami, landslide, flood and volca hazards. For several types of hazards there have been personnel who are on duty for 24 hours and they have got the necessary equipment though incomplete. For several hazards like volca and tsunami hazards there have been adequate operational system/mechanism. 2. Regular surveillance (on poor nutrition) and surveillance in time of disease epidemic are conducted by the Province s Office of Health and reported to the Ministry of Health. At the province and district/city level, the surveillance is conducted by the Office of P2P / Challenges: 1. The capacity, amount, and potential of the supports for early-warning system for various hazards need to be increased. 2. The ever-changing/dynamic condition of nature requires the upgrading of the techlogy for early-warning systems for various hazards / Plans: 1. To meet the needs of early-warning centers. 2. To enhance the capacity of early-warning centers (in terms of their human resources, equipment, and updating/upgrading their techlogy) 3. To have more devices for early-warning systems. 4. To socialize public protection to the society. 5. To improve coordination with related offices/elements. How much do warning systems allow for adequate community participation? Progresses: 1. There has been public participation in the early-warning systems for land-slide, flood, volca and disease hazards. 2. Related communities have possessed the capacity to respond to early warnings, though t maximal. / Challenge:????? The public readiness to receive early warnings is still inadequate. There is a need to make public awareness a human detector. / Plans: 1. To increase the public capacity through direct disaster socialization to the public. 2. To provide information to the public about the necessary activities to do if a disaster strikes. 3. To conduct disaster education and training for community leaders and the public. First cycle of Local HFA (2011-2013) 24/28

Level of Progress achieved: 3 To what extent does the local government have an emergency operations centre (EOC) and/or an emergency communication system? Progresses: 1. The Emergency Operations Center has obtained an institutional status and is allotted with personnel and equipment. 2. The mechanism of the Emergency Operations Center has been regulated with a goverr regulation and has got fund allocation. / Challenges: 1. The capacity of the human resources, budget, equipment, facilities and infrastructures need to be increased. 2. There should be cross-institution coordination before, during and after a disaster. / Plans: 1. To increase capacity building activities for improving the human resources quality. 2. To provide an adequate building for the operation of the Center of Operational Control. How regularly are training drills and rehearsal carried out with the participation of relevant government, n-governmental, local leaders and volunteers? Progresses: 1. Drills for volca eruptions, earthquakes, and tsunamis have been conducted at least once a year. 2. Various stake-holders have been involved in drills under the coordination of the Local Disaster Management Agency. / Challenges:????? 1. The budget allocated for drills is still limited. 2. The time allocated for drills by various parties for drill is limited. 3. There are t eugh human resources in conducting drills. / Plans:-????? 1. To increase the frequency of drills. 2. To upgrade the human resources and the facilitators capacity. 3. To utilize CSR budgets in conducting general drills involving the public. How available are key resources for effective response, such as emergency supplies, emergency shelters, identified evacuation routes and contingency plans at all times? Stockpiles of relief supplies First cycle of Local HFA (2011-2013) 25/28

Emergency shelters Safe evacuation routes identified Contingency plan or community disaster preparedness plan for all major hazards Progresses: 1. There has been an adequate supply for local-scale emergency needs in a tsunami emergency; the need for shelters in time of a disaster has been met and the shelter locations have been socialized to the public. 2. There has been a contingency plan for tsunami disaster. 3. There has been a mechanism for activating resources of institutions related to reconstruction and preparedness plans in a emergency period (for each local government office and element). / Challenges: 1. The affected areas are so large while the budget is limited. 2. There has been contingency plan for volca and flood hazards. / Plans: 1. To implement the drafting of contingency plans for other hazards, namely volcanic eruption and floods. 2. To implement cluster/sector coordination (for reconstruction activities) First cycle of Local HFA (2011-2013) 26/28

Essential 10 After any disaster, ensure that the needs of the survivors are placed at the centre of reconstruction with support for them and their community organizations to design and help implement responses, including rebuilding homes and livelihoods. Level of Progress achieved: 3 How much access does the local government have to resources and expertise to assist victims of psycho-social (psychological, emotional) impacts of disasters? Progress: There has been an MOU between related local governments with several disaster management organizations to support post-disaster recovery and the government has possessed the personnel for post-disaster psycho-social treatments which involve academicians. / Challenge: The number of professionals for postdisaster psycho-social treatments is still limited. / Plans: 1. To increase the capacity of post-disaster psycho-social treatments. 2. To increase the number of professionals. Level of Progress achieved: 1 How well are disaster risk reduction measures integrated into post-disaster recovery and rehabilitation activities (i.e. build back better, livelihoods rehabilitation)? Progress: Plans for post-disaster rehabilitations and reconstruction actions have taken the principle of Building Back Better into account. / Challenge: Kwledge on DRR and mainstreaming DRR in all sectors and in each disaster cycle has t been adequate because DRR has t been fully understood. / Plan: To make sure that any development activity of each sector is oriented to DRR so that through the enhancement of the human resources DRR kwledge and awareness in all development sectors the DRR mainstreaming in development processes will be stronger.????? Level of Progress achieved: 1 To what degree does the Contingency Plan (or similar plan) include an outline strategy First cycle of Local HFA (2011-2013) 27/28

Powered by TCPDF (www.tcpdf.org) for post disaster recovery and reconstruction, including needs assessments and livelihoods rehabilitation? Progresses: 1. There has been a study on basic needs during the emergency response period, which has been conducted under the coordination with the Office of Social Affairs. Data and information have been obtained from other elements which have conducted evaluation on basic needs. However, the study has t included basic needs related to livelihoods and basic service functions (government and livelihood). 2. There has been a draft for post-disaster needs based the sector-based postdisaster recovery plan documents. / Challenge:????? The existing contingency plan is still sectorial in nature and depends on the preparedness of each sector/local government office. / Plans: 1. To include recovery plans into contingency plans. 2. To implement more effective coordination with related institutions. 3. To conduct crosssector coordination to reduce each institution s interests. 4. To produce guidelines of activities for each sector to do in time of disaster First cycle of Local HFA (2011-2013) 28/28