The total solution for the progressive distributor COUNTER BILLING Module Reference Manual

The total solution for the progressive distributor COUNTER BILLING Module Reference Manual Version 10.0 Revision Date 2/5/04

This document and the computer software programming it defines is the property of PROPHET 21, INC. 16910 S. Westview Avenue, South Holland, Illinois 60473. It shall not be sold, conveyed, or disclosed without a written notice from PROPHET 21, INC. Every effort has been expended to insure that the information in this document is reliable and accurate. However, PROPHET 21, INC. shall not be liable for any special, indirect or consequential damages, or any damages whatsoever resulting from loss of use, data or profits, or arising out of or in connection with the use or performance of the information and programming described in this document. There are no warranties which extend beyond the program specifications. The user of this document and the programming it describes should insure that its use will be in accordance with the laws of the jurisdiction in which it is used. All correspondence regarding this document and the associated computer software should be addressed to the documentation department at Prophet 21, Inc. Prophet 21, Inc. 2

COUNTER BILLING MODULE TABLE OF CONTENTS PROGRAM LIST... 4 FILE NAME LIST... 5 OESWSET... 6 OEENTRY... 7 CBAPPRINT... 21 CBDAYREG... 23 Prophet 21, Inc. 3

COUNTER BILLING MODULE PROGRAM LIST Program Name CBAPPRINT Purpose Immediately prints picking tickets and invoices generated by OEENTRY on a demand printer. CBDAYREG Prints a daily invoice register. OECASHREG Prints a daily register of all cash transactions entered though OEENTRY Order Entry or Counter Billing mode. OEENTRY Allows entry and maintenance of orders and invoices. Prophet 21, Inc. 4

COUNTER BILLING MODULE FILE NAME LIST File Name CBAPCONTROL Purpose This file contains the printer control Information for the counter billing program and is maintained through the OECTRLMTN program. Prophet 21, Inc. 5

O E S W S E T PURPOSE IN RELATION TO THE COUNTER BILLING MODULE This program should be run to verify that the Counter Billing Module has been activated. The program will display the current settings for all the Add On Modules. STEPS TO ACCESS PROGRAM ----------------------- Execute SD-RUN Enter OESWSET in the Program Name field. The question "Using Counter Billing?" should display "ON". If the setting is "OFF" and the has been licensed, contact the Information Resource Center for the procedure for activating this option. Prophet 21, Inc. 6

OEENTRY (COUNTER BILLING MODE) PURPOSE: This program is the main driver of the Counter Billing Module. It is used to enter new orders and invoices, maintain existing orders and non-updated invoices and to invoice existing orders. Orders and invoices can either be printed immediately or retained to be printed later. When immediate printing of orders and invoices is utilized, each terminal can determine which printer to access. When the is licensed, this program can be toggled between both the Order Entry Mode, and the Counter Billing Mode. The mode is determined either by the initial input used when initiating the program, or by switching modes by utilizing the program options screen. Many of the screens and fields displayed by this program are shared by both modes, and are described in the Order Entry and Invoicing Operations Guide. This document will focus on the features unique to the Counter Billing Mode. All order or invoice information is held in the OEHEADER and OELINES data files, and can be maintained or reprinted as often as required. FILES USED: OECONTROL ARFCSTMR INVENTORY OEFAUDIT OEHEADER ARFSLSMN INCATEGORY SDOESCREEN OELINES ARFSTATE INEXPLO INEXDESC OEPRICE ARFSTTAX INFLOT INFPARTFND OESHIPTO ARFSTEXMPT INFTAG INFLOCATIONS OEFSHORT CBAPCONTROL OEFCSTPART INFNSPARMS OEFLINELOT INFTRADE GL-CLGLNOS OEFCASH OEFTRUSS ARFCSTMRWTCH RSFCONTROL INFAUDIT OEFTAKENBY STEPS TO ACCESS PROGRAM THROUGH STANDARD MENU ---------------------------------------------- 1) Enter option 3 from PRISM Master Menu to access the Counter Billing Master Menu. 2) Enter option 1 from the Counter Billing Master Menu to initiate the Counter Billing program (OEENTRY). Prophet 21, Inc. 7

OEENTRY (COUNTER BILLING MODE) CONTINUED INITIAL INPUT OPTIONS --------------------- Enter in format: CB MODE;COST;KEYS;COMPANY;DIVISION;LOCATION;PRINTER;REGISTER;LINES; PROFILE;NOTES;PURCHASES;BACKORDER;RESTOCK;DESCRIPTION;VENDOR PRICE 1; VENDOR PRICE 2;ESTIMATE;SECURE Each terminal running the OEENTRY program has the ability to run under separate parameter options. The options may be selected at execution time (initial input) and/or within the program on the Switch Settings screen. CB MODE Enter 'CB' to run the Order Entry program in Counter Billing Mode. COST The Cost Security code is maintained in the OECTRLMTN program, from the Order Entry & Invoicing Options Screen. Enter 'up to 6 characters' for the security code needed to activate cost security. This will allow the OEENTRY program to display line item cost and gross margin, as well as provide the ability to maintain the line item cost. Enter 'any characters other than the valid security code' to deactivate cost security. KEYS Enter the appropriate code for the function key display corresponding to the keyboard being used. This option defaults to type 'D'. Function Key Types: A = PT/PC Monitors B = PRISM, Wyse, and SVT Terminals (Default) C = Some Data General Terminals D = All Terminals E = Some Data General and IBM Terminals Prophet 21, Inc. 8

OEENTRY (COUNTER BILLING MODE) CONTINUED COMPANY/DIVISION When this option is used, only part numbers, customers, and open orders for the selected Company/Division will be displayed when doing inquiries. Enter '3 characters' for the company code (in the first field) to limit these inquiries to one company. Enter <spaces> (in the first field) to include all companies in these inquiries. Enter '3 digits' for the division number (in the second field) to limit these inquiries to one division within the selected company. Enter <spaces> (in the second field) to include all divisions within the selected company in these inquiries. LOCATION Enter '3 digits' for the location number to display on the OEENTRY Options screen. Enter <3 spaces> to display the first location entered in the INFLOCATIONS file on the OEENTRY Options screen. PRINTER Enter '3 digits' for the default printer number to be used during this session of entry. Enter <3 spaces> to use printer number 004 as the default printer during this session of entry. REGISTER Enter the 4 digit default register number to be used during this session of entry. Enter <4 spaces> to not specify a printer number. Prophet 21, Inc. 9

OEENTRY (COUNTER BILLING MODE) CONTINUED LINES The Lines Disposition Security Code is maintained in the OECTRLMTN program, from the Miscellaneous Option 3 screen. Enter 'up to 6 characters' for the security code needed to activate cost Lines Disposition security. This will allow access to the Disposition/Location field on the order lines screen. Enter 'any characters other than the valid security code' to deactivate Lines Disposition security. PROFILE The Credit Profile Security Code is maintained in the OECTRLMTN program, from the Miscellaneous Option 3 screen. Enter 'up to 6 characters' for the security code needed to activate cost Credit Profile security. This will allow the OEENTRY program to display the following fields: In Process Amount, Current Balance, Account Balance, Largest Balance, Open to Buy Amount, and the five Aging Balance fields. Enter 'any characters other than the valid security code' to deactivate Credit Profile security. NOTES The Display Secured Notes security code is the Customer/Vendor Star Notes Maintenance Security code maintained in the OECTRLMTN program, from the Miscellaneous Option 3 screen. Enter 'up to 6 characters' for the code needed to activate the Display Secured Notes security. This will allow the display of the customer notes which were entered with an '*' in the first character of the note line field (secret notes). Enter 'any characters other than the valid security code' to deactivate Display Secured Notes security. Prophet 21, Inc. 10

OEENTRY (COUNTER BILLING MODE) CONTINUED PURCHASES Enter 'N' to not highlight customer purchased items during part number inquiry searches. Enter <spaces> to highlight customer purchased items during part number inquiry searches. BACKORDER This option determines if the backorder quantity is to be automatically calculated when invoicing an order in counter billing mode. Enter 'Y' to automatically calculate the backorder quantity. Enter 'N' to not automatically calculate the backorder quantity. RESTOCK% Enter 2 <spaces> to use the default restocking fee percent set up in the OECTRLMTN program. Enter '00' for no restocking fee. Enter 'up to 2 digits (no decimals allowed)' for the restocking fee percent. 15 is a 15% restocking fee. DESCRIPTION Enter 'X' or <spaces> to display a partial description, on order quantity, demand quantity, and available quantity on the Part Number Inquiry Screen. Enter 'O' to display the description, on-order quantity and available quantity on the Part Number Inquiry Screen. Enter 'D' to display the description, demand quantity, and available quantity on the Part Number Inquiry Screen. Prophet 21, Inc. 11

OEENTRY (COUNTER BILLING MODE) CONTINUED VENDOR PRICE 1 This is one of two initial input option fields which can be used to specify which vendor catalog price column to display on vendor catalog part inquiries. Enter '1' through '7' to indicate the vendor catalog price column to display on vendor catalog part number inquiries. Enter <spaces> to display the number '1' vendor catalog price on vendor catalog part number inquiries. VENDOR PRICE 2 This is one of two initial input option fields which can be used to specify which vendor catalog price column to display on vendor catalog part inquiries. Enter '1' through '7' to indicate the vendor catalog price column to display on vendor catalog part number inquiries. Enter <spaces> to display the number '2' vendor catalog price on vendor catalog part number inquiries. ESTIMATE The ESTIMATE security code is maintained in the OECTRLMTN program, from the Miscellaneous Options 5 screen. SECURE Enter 'up to 6 characters' for the code needed to change an open order which has already been printed to an Estimate status. Enter 'any characters other than the valid security code' to deactivate ESTIMATE security. The 'Secure Salesman Number Security Code Override' option is maintained in the OECTRLMTN program, from the Miscellaneous Options 5 screen. Enter 'up to 6 characters' for the code needed to override the OECONTROL 'Secure Salesman Number on Order Header Screen' option if set to 'Y' or 'R'. Enter 'any characters other than the valid security code' to deactivate the override. Prophet 21, Inc. 12

C O U N T E R B I L L I N G (E)nd [ ] Invoice or Order Date ^ 13092] Taken By [DL/DL] Customer or Order No. [150 ] Ship To Number ^ 1] Option [1 ] Order Type [1] AH [ ] Express [X] OPTIONS: --------------------------------------------------------------------- (1) Enter New Order - Customer Number (8) Reprint up to 100 Orders (2) Enter New Invoice - Customer Number (9) AP Align for Invoice Printing (3) Invoice Existing Order - Mostly Shipped (10) Review Orders/Invoices (4) Invoice Existing Order - Mostly B/O (11) Duplicate Order/Estimate (5) Invoice Existing Order - No Changes > ] > ] (6) Add or Replace Items on Existing Order > ] (7) AP Align for Order Printing (99) OEENTRY Switch Settings ------------------------------------------------------------------------------ No Print... 5 Location ^ 1] Order/Invoice AP... 1,2,3,6 thru 999 ^ 20] Register Number ^1000] Order Types: 1=Cash, 2=On Account, 3=Cash Refund, 4=Credit Memo OEENTRY OPTIONS SCREEN, COUNTER BILLING MODE This is the OEENTRY Options Screen for Counter Billing Mode. It is the first screen that is displayed by the program. It is used to select the desired entry options for orders and invoices when in the Counter Billing Mode. Once an entry option has been completed, this screen will be displayed again for further selections. Only orders that were created through this mode can be recalled through this mode (i.e., orders entered through the Counter Billing Mode cannot be accessed through the Order Entry Mode). The field names unique to the Counter Billing Mode, and a description of each, is presented on the following pages. Prophet 21, Inc. 13

OEENTRY OPTIONS SCREEN, COUNTER BILLING MODE - CONTINUED Option The option field will originally default to the entry set up in the Default Option for Counter Billing Mode maintained in the OECTRLMTN program, from the Miscellaneous Options 4 screen. Each available option is described in the Order Entry program documentation. The entered option will be repeated until changed. Enter the required option. Order Type If the Counter Billing Order Type is not entered, the program will use the Counter Billing Order Type set up for the customer s terms code on the Terms/Ship Via screen in OECTRLMTN. If the Counter Billing Order Type is not set up for the customer s terms code, the Default Order Type for Counter Billing Mode set up on the Miscellaneous Options 4 screen in OECTRLMTN will be used. When an order or invoice is first created, the Order Type will be set to (1) or (3) if the customer terms code is set to 19. Each available option is described below. Enter '1' if the new order that is to be entered will be a cash sale. Enter '2' if the new order that is to be entered will be on open account. Enter '3' if the new order that is to be entered will be a cash return. Enter '4' if the new order that is to be entered will be a credit memo. Express When in Counter Billing Mode, this field will be prefilled with an 'X' to proceed directly to the line item entry screen, thereby bypassing the Order or Invoice Header Screen. Enter <spaces> to proceed to the Header Screen. Prophet 21, Inc. 14

OEENTRY OPTIONS SCREEN, COUNTER BILLING MODE - CONTINUED No Print... 5 Order/Invoice AP... 1,2,3,6 through 999 This field will determine the printer on which orders and invoices will be printed. The option field will originally default to the entry set up in the Default Printer Number for Counter Billing maintained in the OECTRLMTN program, from the Miscellaneous Options 4 screen. Unlike Order Entry Mode, the batch printing of orders and invoices is not permitted in Counter Billing Mode. Register Number Enter a four digit register number for this transaction. The OECASHREG program will subtotal cash sales and deposit by register number. Make appropriate selections and transmit the screen. If any fields have invalid information, the screen will be returned with an error message in the lower left corner. Correct the entry and transmit again. Once all fields are valid, the next screen will be displayed. If a new order is being entered (Option 1), and the "Credit Override Required if Past Due" flag is set on, a credit check for both credit limit and past due balances will be performed for the customer. If the customer fails either credit check, the screen will be returned with a message denoting that the credit check failed, and provide a credit override field in which to enter the credit override security code. The security code must be entered in order to continue with the customer's order, at which time, the next screen will be displayed. If, after the credit check, it is determined that the order should not be processed, enter the information for the next order and transmit the screen. Prophet 21, Inc. 15

C O U N T E R B I L L I N G (E)nd [ ] Invoice or Order Date ^ 92602] Taken By [ CGH] Customer or Order No. [150 ] Ship To Number ^ 1] Option [1 ] Order Type [1] AH [ ] Express [X] OPTIONS: ---------------------------------------------------------------------- (8) Reprint up to 100 Orders (2) Enter New Invoice - Customer Number (9) AP Align for Invoice Printing (3) Invoice Existing Order - Mostly Shipped (10) Review Orders/Invoices (11) Duplicate Order/Estimate > ] > ] > ] (7) AP Align for Order Printing (99) OEENTRY Switch Settings ----------------------------------------------------------------------------- No Print... 5 Location ^ 1] Printer Number... 1,2,3,6 thru 999 ^ 20] Register Number ^1000] Order Types: 1=Cash, 2=On Account, 3=Cash Refund, 4=Credit Memo OEENTRY OPTIONS SCREEN, COUNTER BILLING MODE This is the OEENTRY Options Screen for Counter Billing Mode when the OECONTROL option 'OEENTRY CB MODE SUPPRESS DISPLAY OF OPTIONS 1,4,5 & 6?' is set to 'Y'. The 'OEENTRY CB MODE SUPPRESS DISPLAY OF OPTIONS 1,4,5 & 6?' option can be maintained in OECTRLMTN, from the Miscellaneous Options 5 screen. Prophet 21, Inc. 16

C O U N T E R B I L L I N G (E)nd [ ] Invoice or Order Date ^ 92602] Taken By [ CGH] Customer or Order No. [150 ] Ship To Number ^ 1] Option [1 ] Order Type [1] AH [ ] Express [X] OPTIONS: ---------------------------------------------------------------------- (1) Enter New Order Customer Number (8) Reprint up to 100 Orders (2) Enter New Invoice - Customer Number (9) AP Align for Invoice Printing (3) Invoice Existing Order - Mostly Shipped (10) Review Orders/Invoices (4) Invoice Existing Order - Mostly B/O (11) Duplicate Order/Estimate (5) Invoice Existing Order No Changes > ] > ] (6) Add or Replace Items on Existing Order > ] (7) AP Align for Order Printing (99) OEENTRY Switch Settings ----------------------------------------------------------------------------- No Print... 5 Location ^ 1] Printer Number... 1,2,3,6 thru 999 ^ 20] Register Number ^1000] Order Types: 1=Cash, 2=On Account, 3=Cash Refund, 4=Credit Memo OEENTRY OPTIONS SCREEN, COUNTER BILLING MODE This is the OEENTRY Options Screen for Counter Billing Mode when the OECONTROL option 'OEENTRY CB MODE SUPPRESS DISPLAY OF OPTIONS 1,4,5 & 6?' is set to 'N'. The 'OEENTRY CB MODE SUPPRESS DISPLAY OF OPTIONS 1,4,5 & 6?' option can be maintained in OECTRLMTN, from the Miscellaneous Options 5 screen. Prophet 21, Inc. 17

COD Comment: Line #, (U)pdate, (P)ay, (A)H, (D)ele, (V)oid [ ] Tax Code ^ 1] 7.5000 Order Date ^ 73101] Salesman No. ^ 1] Order Number > 1234567890] Invoice Number > ] Cstmr Disc % ^ 0.0] Customer P.O. [ ] Rel/Req # [ ] TB AAA Ordered By [ ] Order Type [1] 1=CS, 2=OA, 3=CR, 4=CM > ] > ] > ] Hold [ ] Req Date ^ 73101] Allow Bko [N] Customer 1234567890 Routing [CUSTOMER S STANDARD SHIP VIA ] CUSTOMER S ACCOUNT NAME Ship To [CUSTOMER SHIP-TO NAME ] ADDRESS LINE 1 [SHIP-TO ADDRESS LINE 1 ] ADDRESS LINE 2 [SHIP-TO ADDRESS LINE 2 ] ADDRESS LINE 3 [SHIP-TO ADDRESS LINE 3 ] CITY ST [CITY ] [ST] 12345-6789 [12345-6789] > ] Shipped Date ^ ] Co/Div SDI/001 Subtotal.00 Invoice Date ^ ] Location 1 Tax.00 Discount Date ^ ] Picker # [ ] Add On 1 [ ] ^ ] Freight ^ ] Driver # [ ] Add On 2 [ ] ^ ] Misc Amount ^ ] G.L. # ^ [ ] Add On 3 [ ] ^ ] Printer #: 1,2,3,6-79, None..5 ^ 5] Ordered Amount.00 Fax Status: Order/Estimate >N] Invoice >N] Shipped Amount.00 Print Prices (Y/N) [N] BKO Amt.00 Shipped Deposit.00 BKO Dep.00 Deposit Adjustment [ ] OA Dep.00 BKO Due.00 Amount Due.00 ** COUNTER BILLING MODE ** ORDER ENTRY/INVOICING HEADER SCREEN, COUNTER BILLING MODE This is the first Order/Invoice Header Screen that is displayed when in the Counter Billing Mode. The screen will be displayed with the same fields when creating both orders and invoices. A number of fields on the screen will be displayed with default information automatically filled in from the customer record. The header screen information can be maintained as required. When recalling an existing order or invoice, or when invoicing an existing order, the screen will display the header information as it was previously entered. The top line of this screen is used to display any C.O.D. Comment that is found in the customer's record. The field names unique to the Counter Billing Mode, and a description of each, is presented on the following page. Prophet 21, Inc. 18

ORDER ENTRY/INVOICING HEADER SCREEN, COUNTER BILLING MODE - CONTINUED Starting Line #, (U)pdate, (P)ay, (A)H, (V)oid Enter 'U' to update the header record with the current entries and when invoicing, to proceed to the Cash Acceptance Screen. * See the Cash Acceptance User's Guide for more information * Order Type The order type as entered on the Options screen will be displayed here. Enter '1' if the new order to be entered will be a cash sale. Enter '2' if the new order to be entered will be on open account. Enter '3' if the new order to be entered will be a cash return. Enter '4' if the new order to be entered will be a credit memo. Secured fields below Order Type: In Order Entry Mode these fields are used for Credit Memos, Direct Orders, and Hold Orders. These options are not permitted in Counter Billing Mode. Print: AP..1,2,3,6-79, None..5 This field will be filled in with the printer option that was entered on the first selection screen. It is repeated here to show where the order or invoice will be printed. It can be maintained as required. Once changed here, it will also change the first selection screen's print option. Printer is three numeric digits. As previously discussed, batch printing can not be done while in Counter Billing Mode. Add On A Counter Billing cash sale, order type 1, can have the customers terms discount automatically deducted from the invoice amount. To activate, an entry is set up in the Addon Code for Counter Billing Cash Sales Terms Discount field maintained in the OECTRLMTN program, from the Miscellaneous Options 4 screen. This option will calculate the customers cash discount terms amount and enter it into the addon amount field. The total amount due will then be reduced by this amount. This cash terms discount amount will be updated as discount taken on the cash receipt registers. Prophet 21, Inc. 19

ORDER ENTRY/INVOICING HEADER SCREEN, COUNTER BILLING MODE - CONTINUED Subtotal The subtotal of the order or invoice will be displayed in this field. This is the total of the line items' extensions. This is for reference only and cannot be maintained. Tax The tax amount of the order or invoice will be displayed in this field. This is the total tax that has been calculated based on the line items' tax rate codes. This is for reference only and cannot be maintained. Ordered Amount The total amount of the order will be displayed in this field. This amount includes tax, freight and addons. This display is for reference only and cannot be maintained. Shipped Amount The total amount of the items shipped will be displayed in this field. This amount includes tax, freight and addons. This display is for reference only and cannot be maintained. BKO Amt The total amount of the order that is backordered will be displayed in this field. This display is for reference only and cannot be maintained. * See the Cash Acceptance User's Guide for more information * Shipped Deposit This is the amount of the deposit against items in the shipped column. This display is for reference only and cannot be maintained. * See the Cash Acceptance User's Guide for more information * Prophet 21, Inc. 20

ORDER ENTRY/INVOICING HEADER SCREEN, COUNTER BILLING MODE - CONTINUED Cash Paid If this is a Cash Sale, this is the amount of the payment that has been accepted at the time of invoicing. This display is for reference only and cannot be maintained. This field will only be displayed during invoicing. * See the Cash Acceptance User's Guide for more information * BKO Dep This is the amount of the deposit against the backordered items. This display is for reference only and cannot be maintained. * See the Cash Acceptance User's Guide for more information * Deposit Adjustment Enter an 'X' in this field to go to the 'Deposit Adjustments' Screen. * See the Cash Acceptance User's Guide for more information * OA Dep The amount currently on deposit for this order will be displayed in this field. This display is for reference only and cannot be maintained. * See the Cash Acceptance User's Guide for more information * BKO Due This is the difference between the backordered value less the backordered deposit. This field is for reference only and cannot be maintained. * See the Cash Acceptance User's Guide for more information * Amount Due The total amount of the items shipped less any previously entered deposits, will be displayed in this field. This amount includes tax, freight and addons. This display is for reference only and cannot be maintained. Once all entries have been made, transmit the screen. If there are any fields that have invalid information, the screen will be returned with an error message at the bottom of the screen and the cursor in the invalid field. Correct the entry and transmit again. Prophet 21, Inc. 21

Order Number 1236 ]Invoice Number ] Void [ ] Customer 1331 ] Other A/R Number ^1234567] CUSTOMER'S ACCOUNT NAME ] OTHER A/R NUMBER NAME ADDRESS LINE 1 ] ADDRESS LINE 1 ADDRESS LINE 2 ] ADDRESS LINE 2 ADDRESS LINE 3 ] ADDRESS LINE 3 Taken By >DL/DL] State No. > 1] Special Allow % ^ ] Commission % ^ 5.0] Terms % ^ 2.00] Terms [2%10 NET30] Cstmr Type ^ 1] Route No. ^ ] Stop No. ^ ] Cancel Date ^ ] Order Printed [N] Invoice Printed [N] Exempt Code ^ ] Restocking Fee % ^15] Shipping: Type > ] Labels >N] C.O.D. >N] 1st Bill Date ^ ] Months to Pay ^ ] Special Order [N] N, S, A, D ** Delete Order ]** Delete Invoicing ] Return Cash Deposit > ] (Y/N) ** COUNTER BILLING MODE ** ORDER ENTRY/INVOICING ALTERNATE HEADER SCREEN, COUNTER BILLING MODE This is the Order/Invoicing Alternate Header Screen. It can be accessed by entering an 'A' in the appropriate field on the Header or Lines screens. This screen will display the same fields when creating both orders and invoices. A number of fields on the screen will be displayed with default information automatically filled in from the customer record. The Alternate Header screen information can be maintained as required. When recalling an existing order or invoice, or when invoicing an existing order, the screen will be displayed with the information as it was previously maintained. All fields on this screen function as described in the Order Entry/ Invoicing Operations Guide with the exception of three. The fields for shipping labels ("Shipping: Type, Labels and C.O.D.") are not available while in Counter Billing Mode. Prophet 21, Inc. 22

CBAPPRINT PURPOSE: This program will allow immediate printing of picking tickets and invoices, generated by the OEENTRY program in Counter Billing mode. The CBAPPRINT program is not initiated by the user. This program is automatically executed by the OEENTRY program. It will only be started if the CBAPCONTROL file is properly set up through the OECTRLMTN program. The OEENTRY CB Mode Printers screen in OECTRLMTN defines the available printers, the printer number that is used during order entry (OEENTRY), the location, whether a page advance or line feed command should be used between pages and the PIPE # the system uses to run the program. The PIPE # is used when multiple versions of print programs are used. The CBAPPRINT program, will print picking tickets and invoices on 8 1/2" x 11" continuous form plain paper. Company name and all column headings will be printed by the program. Refer to the Print Options Screen in OECTRLMTN to select the sorting order, the printing of dash lines, the customer s phone number, the From company name and address and whether to print bin locations 2 and 3. If Print the From company name and address? is set to Y, the company information will be extracted from the ARWAREHOUSE file for the location entered. FILES USED: OECONTROL CBAPCONTROL ARFCSTMR INVENTORY INEXDESC OEHEADER OELINES ARWAREHOUSE ARFSLSMN OEFCSTPART OEFMIXCTRL INFTAG (1) OEFLINELOT (1) OEFAUDIT ARFSTTAX INEXPLO OEFPRINTMSG OEFCASH NOTES: (1) Used only if Lot/Tag/Serial control is licensed. Prophet 21, Inc. 23

REFERENCE Miscellaneous Rules for CBAPPRINT: Extended description will print if the appropriate option is set in the OECONTROL file (see OECTRLMTN, OE/IV/CB options number 9, 10), and only for the number of lines indicated. Extended description lines starting with a colon (:), are neither printed nor counted against the total number of lines to print. A check is made against the OEFCSTPART file, for the presence of a customer part number. If found, it will be printed with the literal "CUSTOMER PART NUMBER" preceding it. This will print after any line item narratives ("/" lines entered through OEENTRY) are printed, and only if the option in OECONTROL is set to do so (See OECTRLMTN, OE/IV/CB options number 13). The cross reference part number is printed here if the option is set in OECONTROL (See OECTRLMTN, OE/IV/CB options number 12). Prices will print on the pick ticket, only if the prices flag is set to "Y" in the header record of the order. The price that prints is the price entered through OEENTRY. Net prices are not calculated. The prices that appear, then, are before any line item or bottom line discount is applied. If the order is marked ON HOLD by OEENTRY, the literal "HOLD FOR RELEASE" will be printed on the order. Prophet 21, Inc. 24

CBDAYREG PURPOSE: This program is a part of the Counter Billing End of Day routine. It will print a register of Counter Billing invoices updated through the IVUPDATE program. The Billing Department would use this register to cross-check the previous day's work, verifying that all of the orders which were invoiced were updated by the system. This register must be run prior to running IVDAYREG with the purge option. FILES USED: OECONTROL ARFCSTMR IVFDAYREG OEFCHEADER STEPS TO ACCESS PROGRAM THROUGH STANDARD MENU ---------------------------------------------- 1) Enter option 3 from the PRISM Master Menu to access the Counter Billing Menu. 2) Enter option 2 from the Counter Billing Master Menu to execute the Counter Billing Invoice Register program (CBDAYREG). Prophet 21, Inc. 25