(MCC) WATER AND WOODS FIELD SERVICE COUNCIL WELCOMES YOU TO THE 2014 POPCORN PROGRAM Thank you for participating in the 2014 Michigan Crossroads Council Popcorn Sale! Congratulations on making the choice to have other people help fund your Scouting program and support the great camps, programs and various other benefits you receive from our council. Units who conduct successful popcorn sales are better prepared to provide great Scouting programs for their youth. The unit funds raised through this program have been used to cover registration fees, provide Boys Life magazine subscriptions, uniforms, trips, activities, awards, day camps, summer camps, and high adventure experiences for their youth, with little or no out ofpocket expenses for their families. Help all of your families save their money by having 100% of your Scouts participate! 1
2014 PRODUCT MIX $60 Chocolate Lover s Tin Chocolatey Caramel Crunch White Chocolatey Caramel Crunch White Chocolatey Pretzels Milk Chocolatey Pretzels $50 GOLD LEVEL Military Donation $40 Sweet & Savory Collection Pre popped Kettle Corn Dark and White Chocolatey Drizzle White Cheddar Cheese Corn $30 SILVER LEVEL Military Donation $30 Cheese Lover s Collection Buffalo Cheddar Cheese Corn Cheddar Cheese Corn White Cheddar Cheese Corn $25 Chocolate Caramel Crunch Tin $25 Kettle Corn Microwave (take order only) $20 18 pack Unbelievable Butter Microwave $20 18 pack Butter Light Microwave $20 Caramel Corn with Almonds & Pecans $20 Dark and Light Chocolatey Drizzle Corn $15 White Cheddar Cheese Corn $15 Jalapeno Cheddar Cheese Corn $10 Carmel Corn $10 Popping Corn 2
UNIT KERNEL S RESPONSIBILITIES 1. Attend your unit s committee meeting to: a. Decide which sale best suits your unit Summer sale vs Fall, Show and Sell vs Take Order b. Set a unit sales goal striving to meet or exceed the unit program budget for the year and earn the highest possible commission percentage. c. Involve parents and den leaders to help each Scout set a personal goal. d. Promote participation in the sale. e. Plan a unit kick off meeting in September-consider a planned Blitz event in early October. f. Promote participation of Fill It Up incentives. Consider having a Fill It Up First challenge. 2. Attend the Council Popcorn Kickoff a. Get trained on how to efficiently utilize the online administration tools to organize your campaign, the procedures on the bonus prizes, sales techniques, etc. b. Council Popcorn Kick offs are in May and August. 3. Tabulate your unit s order and submit to the Council Service Center. a. Show and Sell orders are due September 12 th b. Water and Woods FSC returns are due by November 3-8 th c. Take-orders are due online November 7 th 4. Turn in order for Scouts prizes by November 15 th 5. Coordinate pick up of your unit s popcorn from local distribution center. a. Show and Sell pick-ups are available September 24 th -27 th by location schedule b. Take-order pick-ups are available November 20th-22nd by location schedule c. Remind youth and parents to pick up their popcorn orders at your designated unit distribution center. 6. Arrange for on time payment to Council Service Center. a. Pay for Show and Sell order at Take Order pick up using a Unit Check written to Water and Woods Field Service Council. b. You may instead make your full payment by bringing a copy of your invoice dated November 15th or later and paying with a unit postdated check written to Water and Woods FS Council. This will expedite placement of your prize order. c. Final COMPLETE Payment is due no later than December 12, 2014. 7. Recognize and thank all who helped in the sale (including store front locations). 8. Recognize the Scouts with prizes and awards. 3
Kernel Tips Here are some ideas of things that you can do to improve your unit s popcorn sale: 1. Make the sale FUN for the Scouts and Families! 2. Tell the parents five things that last year s popcorn sale helped fund in your unit. Some examples may include Blue & Gold Banquet, awards, camping, new equipment, a special trip, or uniforms. 3. Have the Scout set a personal goal. Children learn a lot by goal setting and following through. Call each Scout partway through the sale and see if he is on track for his goal. Give him encouragement and praise for work done so far. The popcorn sale is not a competition, but about doing his personal best. 4. Discuss the benefits of selling, including experience for your boys in: Goal Setting, Communication, Planning, Organization, Responsibility, Teamwork, Social Skills and Finance. 5. Role play Have the Scouts practice a sample script to use when going door to door. Hi, my name is John Smith. I am with Pack 123. I am selling popcorn to go to camp next year. Can you help send me to camp? Make sure the Scouts say THANK YOU even if a customer does not order. 6. Go through safety rules. a. Never sell alone. Have another Scout or an adult with them. b. Do not carry large amounts of money. c. Walk on the sidewalks or footpaths. 7. Have the Scout be prepared when they go out to sell. They should remember to bring a money envelope, 2 pens, a clipboard, their popcorn order form, and ALWAYS wear their UNIFORM. 8. List key dates for the popcorn sale: order turn-in date, popcorn pick-up date and location, and money turn-in dates. Make sure that you select your due dates carefully so that you give yourself enough time to compile orders by the date that orders are due to the Council. 9. Send parents reminder emails so that they don t forget when orders, prize selections, and money are due. 10. Use online tools for leaders and Scouts at www.trails-end.com 4
AUGUST 2014 MICHIGAN CROSSROADS COUNCIL POPCORN CALENDAR AUGUST 1 2 11th Summer Sale Orders Due ( for units that want to participate) 3 4 5 6 7 8 9 11th 14th Water & Woods Field Service Council Kickoffs 10 11 12 13 14 15 16 18th 21st Water & Woods Field Service Council Kickoffs 17 18 19 20 21 22 23 22nd Summer Sale Order Pickup 24 25 26 27 28 29 30 23rd Summer Sale Begins 31 SEPTEMBER SEPTEMBER 1 2 3 4 5 6 12th Show and Sell/Deliver orders due online by 5 p.m. 7 8 9 10 11 12 13 24 th 27 th Show and Sell, Show and Deliver pickup times and locations to 14 15 16 17 18 19 20 be announced. 21 22 23 24 25 26 27 27th Statewide Sale BEGINS! 28 29 30 OCTOBER OCTOBER 1 2 3 4 Wednesdays possible additional pickups. 5 6 7 8 9 10 11 Open warehouse locations contingent on staff/volunteer availability. Please check online for signups. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 29th 26 27 28 29 30 31 return see entry below Final additional pickup. If making pickup, unit can make final NOVEMBER NOVEMBER 1 3rd 8 th ALL RETURNS DUE Return of product not needed to fill final Take Order. RETURN LIMIT IS 15% of unit invoice. (all completed by 8 th ) 2 3 4 5 6 7 8 9 10 11 12 13 14 15 7th Take orders due online by 5 p.m. 16 17 18 19 20 21 22 15 th All unit prize orders due online by 5 p.m. 23 24 25 26 27 28 29 20 th 22nd Take Order Distribution 30 DECEMBER DECEMBER 1 2 3 4 5 6 12th Balance due to Field Service Council. If not paid in full, a 7 8 9 10 11 12 13 late fee of 2% every seven days will be strictly enforced. 14 15 16 17 18 19 20 Full payment is due before prizes are ordered. 21 22 23 24 25 26 27 12th 2014 Sale closes No additional prize orders will be submitted. 28 29 30 31 Any additional purchases must be from available stock. 5 Water and Woods Field Service Council Go to http://www.michiganscouting.org/waterandwoods
KERNEL ONLINE INFORMATION Each unit participating in the Fall 2014 Popcorn Sale will receive from the Council a username and password to be used at the Trail s End site: www.trails-end.com. The kernel for that unit can add additional users, place the orders for popcorn and prizes and print invoices and other reports. To Set Up Your Unit Account at Trail s End 1. You will be able to login to the Trail s End website (http://scouting.trails-end.com/tesales/) using the Username and Password available through your Council or District. This will be provided to you once your unit has signed up for the sale. 2. Upon logging in you will be required to change your Username and Password to your email address. 3. You must be able to send and receive messages from this email account. 4. A confirmation code will be sent to this email address for a one-time validation. 5. You will be responsible for your own account, so it is important that only you use your email address. Log-In to Your Unit Account at Trails End 1) Go to the Trail s End web site at www.http://scouting.trails-end.com/tesales/ 2) Log in with your username and password. First time users will need to re-set their username to a valid email address and change their password. Home Page Once you log-in it will take you to your home page. You can return to this page at any time by using the home icon in the upper left of your menus. The menus may be expanded using the arrow to the immediate left of each menu. This provides quick access to the level immediately beneath your own, and to some special features. All the menu functionality is available on navigation pages allowing access to all the levels beneath your own. The Trail s End logo in the upper right can be used to return to the Trail s End home page. Ordering Popcorn 1) Click on the tab Orders. 2) Click on the link for the time frame you are ordering: Show N Sell 2014 (Orders due 9/12 by 5:00 p.m.) Take Order 2014 (Orders due 11/7 by 5:00 p.m.) 3) Fill in your quantity needed on the multi-colored form. 4) Double check total quantities - they will include any Scout orders that are in the TE system. 5) Click on Save Changes, and when ready, click on Submit to Council. Ordering Prizes 1) Prizes will be ordered by selecting the link through the Trail s End website direct to Keller Marketing. When ready, click on Submit to Council. Reports Click on the Reports tab to run any reports needed for your unit including: Mailing Labels, Username / Password and Instructions, Unit Packing Slip, Scout Packing Slip, Scout Accounts Receivable (used only if individual Scout Entry has been done) and Invoice. 6
2014 COMMISSION STRUCTURE Base Commission 30% Bonus Commission 3% Bonus Commission can be earned in one of two ways. 1. The unit exceeds an average per Scout sales level of $400. Month end June membership numbers will be used to set goals. Units recruiting new members in September can benefit by encouraging new Scouts to sell. OR 2. The unit has an increase of 25% in gross sales from 2013. For example, if a unit sold $8,000 in 2013 they would need to sell $10,000 in 2014. 3% Additional Commission will be given for units choosing not to have prizes. Council incentives are still available to these units. Total possible Unit Commission in 2014 36% 7
2014 MICHIGAN CROSSROADS COUNCIL POPCORN REWARDS Regardless of your unit prize program choice, ALL selling Scouts are eligible for these additional Sales Rewards! ALL PRIZE ORDERS ARE DUE BY NOVEMBER 15, 2014 Fill Up A Sheet Promotion! Filled Order Forms must be received by your Field Service Council office by 5:00 pm on Thursdays, October 2, October 16, and October 30, 2014. Carry, mail, email to jean.moreau@scouting.org or fax a copy of your filled up sales sheet to be received by 5pm on the dates listed above and your sales sheet will be entered in a Water and Woods Field Service Council drawing for a Special Prize! It is required that all information be filled out completely and correctly on the form including the Scout s Name, Field Service Council, District, Unit Type and number. (DO NOT SEND US THE ORIGINAL). Send in each form you fill up and you will be entered into a drawing pool. Get in multiple forms for better odds of winning! Fill Up A Sheet drawings will take place on Friday, October 3 th, October 17 th, and October 31. Each drawing will have one BIG prize for each Field Service Council and one prize for each district. Get your completed sheets turned in for your Scouts to be eligible for Special Prizes! Prize winners will be posted online at www.michiganscouting.org/waterandwoods in the popcorn article on the homepage $650 Sales Club Any Scout that sells $650 worth of popcorn will receive TBA Prize Program If a Scout sells $900.00 in popcorn, they will become a member of the Top Popper Club which includes an invite to a Top Popper VIP Event in 2014. Watch www.michiganscouting.org for more information. $1,500 Choose $50 (Visa, Mastercard or Discover) gift card $2,500 Trails End College Scholarship There will be special recognition for the Top Sellers in all FSC s Statewide! 8
RETURN POLICY & PROCEDURES Statewide final return date is Saturday, November 8, 2014. NO POPCORN RETURNS WILL BE ACCEPTED AFTER THIS DATE. Return limit is 15% of the original pickup order. No quantities over 15% of your original order will be accepted. Council Policy on Returns: Returned product cases cannot be defaced in any way (e.g. written on, labeled, stickers, etc.). All product returns need an appointment and warehouse staff will write up your return and sign for. All popcorn needs to be returned by November 8, 2014 with no exceptions. Product ordered by a unit after the final invoice will be paid for at the time of pick up. All returns must be made within the restrictions set by your field service council. PAYMENT POLICY & PROCEDURES Full payment is due in the council office by December 12 th and post dated checks will be cashed. Units should submit checks for payment. Credit Cards will not be accepted as payment. If not paid by December 12 th, a late fee of 2% for every 7 days will be strictly enforced. Note: If the check you use to settle your account with the Council Office is denied, and it is not corrected by the due date, the unit will be responsible for late charges and/or banking fees. POPCORN SETTLEMENT PROCEDURES 1. Read and understand the Trail s End invoice completely, look at every line item. a) Check to confirm that all of your orders/returns are correct. Be sure any online sales have been included under Transactions on your invoice. This line item will deduct the correct commission percentage from your invoice. These sales should be included in your Scout totals to give you their correct prize level and are available to your leader on the Trail s End site. All invoice adjustments including extra pickups and transfers should be entered in the Trail s End system by November 15, 2014. To check; log into the Trail s End system, click on the order tab, click on your show and sell order detail, and click on view order adjustment details. All interim orders are listed under Show & Sell. b) Call the council service center immediately if you find a discrepancy. 2. Confirm that your unit signor takes the time at pick up to check the packing slips. Mail or carry your payment directly to council if you have no problems. If you mail your check to your Field Service Council, please mail it early enough to make sure it reaches the council office before the final due date. 3. Prize orders will be shipped to units once payment is made. Units giving a post dated check at Take Order pick up, will have prizes shipped the following week assuming they have placed their prize order online. 9
ADDITIONAL INFORMATION Popcorn Pick up Locations Destination Address Pick up Times WAREHOUSE LOCATIONS ARE BEING SECURED NOW. PLEASE CONTINUE CHECKING WWW.MICHIGANSCOUTING.ORG FOR MORE INFORMATION. CONTACT YOUR POPCORN CHAIRMAN OR EXECUTIVE AT ANYTIME WITH QUESTIONS. Payment Information Checks should be made payable to Water & Woods Field Service Council. Payments may be delivered in person or by mail to your local office. Office Address, Phone & Fax Hours Flint Service Center 507 W. Atherton Road Flint, MI 48507 810 235 2531 Fax: 810 235 5052 Lansing Service Center Auburn Service Center Port Huron Service Center 4000 W. Michigan Avenue Lansing, MI 48917 517 321 9400 Fax: 517 321 7298 5001 Eleven Mile Road Auburn, MI 48611 8512 989 662 4464 Fax: 989 662 4465 924 7 th Street Port Huron, MI 48060 810 982 9529 Fax: 810 982 3931 Monday thru Friday 8:30am 5:00pm Monday thru Friday 9:00am 5:00pm Closed from 11am 12pm for lunch. Monday thru Friday 9:00am 5:00pm Monday thru Friday 9:00am 5:00pm Contact Information for Additional Support Kyle Binkley Kylebinkley@outlook.com WW Field Service Council Kernel 517 290 9549 Tom Oleniacz tom.oleniacz@scouting.org WW Popcorn Staff Advisor 989 662 4464 ext 205 10