ISA Field ISA Field Description M = Mandatory O = Optional C = Conditional M = Mandatory O = Optional C = Conditional ISA - Interchange Control Header ISA01 101 Authorization Info. Qualifier M ID 2/2 M "00" ISA02 102 Authorization Information M AN 10/10 M SPACES ISA03 103 Security Information Qualifier M ID 2/2 M "00" ISA04 104 Security Information M AN 10/10 M SPACES ISA05 105 Interchange ID Qualifier M ID 2/2 M Your Interchange ID qualfier ISA06 106 Interchange Sender ID M AN 15/15 M Your Interchange ID ISA07 105 Interchange ID Qualifier M ID 2/2 M "ZZ" ISA08 107 Interchange Receiver ID M AN 15/15 M "KOHLERVNDRP" for Kohler Plumbing Division "SPGVNDRP" for Sterling Division "ENGVNDRP" for Engine Division "GENVNDRP" for Generator Division "CORVNDRP" for Corporate Division ISA09 108 Interchange Date M DT 6/6 M Date of X12 Document Creation ISA10 109 Interchange Time M TM 4/4 M Time of X12 Document Creation ISA11 110 Interchange Control Standards ID M ID 1/1 M "U" ISA12 111 Interchange Control Version M ID 5/5 M "00401" ISA13 112 Interchange Control M NO 9/9 M Sequential ISA control number - must be a unique number that does not repeat ISA14 113 Acknowledgment Requested M ID 1/1 M "0" ISA15 114 Test Indicator M ID 1/1 M "P" - for Production EDI Documents "T" - for Test EDI Documents ISA16 115 Sub-element Separator M AN 1/1 M Hex 3A or ":" GS - Functional Group Header GS01 479 Functional Identifier Code M ID 2/2 M "SH" GS02 142 Application Sender s Code M AN 2/15 M Your GS Sender Code GS03 124 Application Receiver Code M AN 2/15 M "KOHLERVNDRP" for Kohler Plumbing Division "SPGVNDRP" for Sterling Division "ENGVNDRP" for Engine Division "GENVNDRP" for Generator Division "CORVNDRP" for Corporate Division GS04 29 Data Interchange Date M DT 8/8 M Date of X12 Document Creation GS05 30 Data Interchange Time M TM 4/8 M Time of X12 Document Creation GS06 28 Data Interchange Control M NO 1/9 M Sequential GS control number - must be a unique number that does not repeat GS07 455 Responsible Agency Code M ID 1/2 M "X" GS08 480 Version/Release/Industry ID Code M AN 1/12 M "004010" ST - Transaction Set Header ST01 143 Transaction Set ID M ID 3/3 M "856" ST02 329 Transaction Set Control M AN 4/9 M Sequential number starting from 1 and incrementing by 1. Resets for each new GS envelope 4/30/2008 Page: 1
Description BSN Beginning Segment for Ship Notice BSN01 353 TS Purpose Code M ID 2/2 M "00" - Original "07" - Duplicate BSN02 396 Shipment ID M AN 2/30 M ASN BSN03 373 Date M DT 8/8 M ASN Creation Date BSN04 337 Time M TM 4/8 M ASN Creation Time BSN05 1005 Hierarch Struc Code O ID 4/4 M "0004" - Shipment, Order, Item BSN06 640 Transaction Code C ID 2/2 M "AS" - Shipment Advice DTM Date segment DTM01 374 Date/Time Qualifier M ID 3/3 M "011" - Shipped "017" - Estimated Delivery Date DTM02 373 Date M DT 8/8 M Date Group HL Loop Structure 1:200000 HL - Hierarchical Level HL01 628 Hierarch ID M AN 1/12 M See Note 1 HL02 734 Hierarch Parent ID O AN 1/12 M See Note 2 HL03 735 Hierarch Level Code M ID 1/2 M "S" - Shipment HL04 736 Hierarch Child Code O ID 1/1 M See Note 3 The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. Note 1: HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the Transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. Note 2: HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate. Note 3: HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment. 4/30/2008 Page: 2
REF - Reference Description REF01 128 Reference Qualifier M ID 2/3 M "CN" - Carrier Reference "BM - Bill of Lading REF02 127 Reference C AN 1/30 C Carrier Reference or Bill of Lading Note: The first 4 positions in the CN qualified REF are for the means of transport ID. Starting in position 5, you can place a free form text description of the means of transport ID. Means of Transport ID: 0001 Truck 0002 Container 0003 Ship Z010 Mailing Envelope Z020 Mailing Bag Z030 Carton/Box Z040 Wood Crate Z045 Engines Accessories Carton Z050 Gaylord Z060 Wood Pallet Z070 Steel Pallet Z080 Wire Basket Z090 Tub Z100 Drum Z110 Container/Trailer Z120 Railcar REF - Reference REF01 128 Reference Qualifier M ID 2/3 M 08 - Shipment Tracking REF02 127 Reference C AN 1/30 C Shipment Tracking N1 - Name - Supplier Entity N101 98 Entity Identifier M ID 2/3 M "SU" - Supplier N102 93 Name C AN 1/60 O Supplier Name N104 67 Identification Code C AN 2/80 M Kohler s Assigned Supplier (from the 850 N1(SU) segment - N104) N1 Name - Ship To Entity N101 98 Entity Identifier M ID 2/3 M "ST" - Ship To N102 93 Name C AN 1/60 M Ship To Name N104 67 Identification Code C AN 2/80 M Kohler's Assigned Plant Code Note: The Ship From Address Structure is only required if sent on the original PO 4/30/2008 Page: 3
Description N1 - Name - Ship From Entity N101 98 Entity Identifier M ID 2/3 M "SF" - Ship From N102 93 Name C AN 1/60 O Ship From Name N104 67 Identification Code C AN 2/80 M Kohler s Assigned Supplier (from the 850 N1(SF) segment - N104) Group HL Loop Structure 1:200000 HL - Hierarchical Level HL01 628 Hierarch ID M AN 1/12 M See Note 1 HL02 734 Hierarch Parent ID O AN 1/12 M See Note 2 HL03 735 Hierarch Level Code M ID 1/2 M "O" - Order HL04 736 Hierarch Child Code O ID 1/1 M See Note 3 PRF - Purchase Order Reference PRF01 324 PO M AN 1/22 M Kohler s P.O. number (from the 850 BEG03 field) PRF02 328 Release O AN 1/30 M Not used by Kohler PRF03 327 Change Order Seguence O AN 1/8 M Kohler s P.O. seq. Num (from the 850 BEG04 field) PRF04 373 Date O DT 8/8 M PO Date (from the 850 BEG05 field) Group HL Loop Structure 1:200000 HL - Hierarchical Level HL01 628 Hierarch ID M AN 1/12 M See Note 1 HL02 734 Hierarch Parent ID O AN 1/12 M See Note 2 HL03 735 Hierarch Level Code M ID 1/2 M "I" - Item HL04 736 Hierarch Child Code O ID 1/1 M See Note 3 LIN Item Identification LIN01 350 Assigned ID O AN 1/20 M Original PO Line (from the 850 PO101 field) LIN02 235 Prod/Service ID Qualifier C ID 2/2 C "VP" LIN03 234 Prod/Service ID C AN 1/48 C Vendor s Part # LIN04 235 Prod/Service ID Qualifier C ID 2/2 M "BP" LIN05 234 Prod/Service ID C AN 1/48 M Buyer s Part # LIN06 235 Prod/Service ID Qualifier C ID 2/2 C UD - 13 Digit UPC UP - 12 Digit UPC UI - 11 Digit UPC LIN07 234 Prod/Service ID C AN 1/48 C UPC Code Note: Kohler Requires a minimum of the BP qualified - Buyers Part to be sent back on the Ship Notice. 4/30/2008 Page: 4
Description SN1 - Item Detail (Shipment) SN101 350 Assigned ID O AN 1/20 M Original PO Line (from the 850 PO101 field) SN102 382 of Units Shipped M R 1/10 M of parts on this shipment SN103 355 Unit/Basis Meas. Code M ID 2/2 M Unit of Measure N1 - Name - Ship To Item Level N101 98 Entity Identifier M ID 2/3 M "ST" - SHIP TO N102 93 Name C AN 1/60 M Ship to location N104 67 Identification Code C AN 2/80 M Kohler s Assigned Plant Code Note: The Ship To Address Structure at the line item level is only required if sent on the original PO at the line item level CTT - Transaction Totals CTT01 354 of Line Items M NO 1/6 M Count of the number Of Line Items on the Ship Notice CTT02 347 Hash Totals O R 1/10 M Total number of parts shipped total of all SN102's SE - Transaction Set Trailer SE01 96 of Included Segments M NO 1/10 M Total of segments between and including the ST / SE segments SE02 329 Transaction Set Control M AN 4/9 M Same as ST Control number GE - Functional Group Trailer GE01 97 of Transaction Sets Included M NO 1/6 M Total of GS / GE Loops withinn the ISA / IEA Loop GE02 28 Data Interchange Control M NO 1/9 M Same as GS Control IEA - Interchange Control Trailer IEA01 I16 of Included Functional Groups M NO 1/5 M Total of GS / GE Loops withinn the ISA / IEA Loop IEA02 I12 Interchange Control M NO 9/9 M Same as ISA Control 4/30/2008 Page: 5
ISA Field ISA Field Description SAMPLE X12 DATA: ISA*00* *00* *12*YOUR ID *ZZ*KOHLERVNDRP *050519*1401*U*00401*000005710*0*P*> GS*SH*YOUR ID*KOHLERVNDRP*20050519*1350*3523*X*004010 ST*856*35230001 BSN*00*503446.1*20050519*1337*0004*AS DTM*011*20050519 DTM*017*20050529 HL*1**S REF*CN*0001KOHLER REF*BM*503446.1 REF*08*505298.1 N1*SU*SUPPLIER NAME*92*2845 N1*ST*KOHLER COMPANY*92*KB N1*SF*SHIP FROM NAME*92*2845 HL*2*1*O PRF*1001502980**28271483*20050426 HL*3*2*I LIN*00010*VP*B4-214*BP*85542 SN1*00010*1*EA CTT*1*1 SE*18*35230001 GE*1*3523 IEA*1*000005710 4/30/2008 Page: 6