Online Commercial Registration Plan (OCRP) User Guide Vehicle Add State of Ohio Bureau of Motor Vehicles January, 2013
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Table of Contents Vehicle Add... 2 How to add a vehicle to an existing fleet... 2 i OHCRS User Guide Vehicle Add
1 Vehicle Add How to add a vehicle to an existing fleet After successfully logging into the system, the first screen to be viewed is the Transaction Status Queue. To process the addition of a vehicle (Vehicle Add), click the Next push button. 2 OHCRS User Guide Vehicle Add
The user is advanced to the Ohio Carrier Main Menu (IRP Menu). The system auto-populates the registration year field to the calendar year. Verify the registration year that you wish to process in. To change the registration year click in the Reg Year field and enter the year you wish to process in. The system auto-populates the Carrier Number. The system auto-populates the Fleet Number if there is only one fleet. If there are multiple Fleets, click in the Fleet Number field then click the Prompt push button and right click to select the Fleet that you wish to process in. The system auto-populates the Supplement Number. The system auto-populates the number of registration months (Nbr Reg Months). To add a vehicle to the fleet click on the Add/Change/Copy/Transfer push button. 3 OHCRS User Guide Vehicle Add
A window will display that states Are you processing the proper reg year? Click the drop down arrow Click No or click Yes If No is selected, click the Next push button to proceed or the Cancel push button to return to the Main Menu screen and change the registration year. If Yes is selected, click the Next push button. 4 OHCRS User Guide Vehicle Add
The user is advanced to the Vehicle Processing Menu screen Click the Add Vehicle push button. 5 OHCRS User Guide Vehicle Add
The user is advanced to the Add Vehicle Prompt screen Reg Yr, Carrier Number, Fleet Number, and Supplement Number are auto-filled by the system Enter the Unit # of the vehicle being added. Enter the VIN of the vehicle being added. The user is required to indicate Yes or No to the Do you need a TA? question. Click on the drop down menu arrow Click No or click Yes Click Add Veh (Vehicle) push button The user is advanced to the Ohio Vehicle Data screen 6 OHCRS User Guide Vehicle Add
Some of the fields on this screen are auto-filled by the system, while others must be completed by the user. See the Guide to Required Vehicle Information table below for the required screens, the information required, and the auto-filled default values (if any). Click the Prompt push button if unsure of how to complete a selected field. This will reveal a list of values from which the correct option can be selected. To cancel a transaction, click the Cancel push button to return to the Add Vehicle Prompt screen. If unsure of how to continue, click the Help push button and a Vehicle FAQ screen will display. When all required data entry is complete, click the Update push button. The user is returned to the Add Vehicle Prompt screen and a message is displayed that states Record Added (see below) 7 OHCRS User Guide Vehicle Add
Click the Done push button on the Add Vehicle Prompt screen (above). The user is returned to the Vehicle Processing Menu screen and a message is displayed that states New Vehicle Added. Click the Done push button on the Vehicle Processing Menu screen. A pop-up window will display that states Do you have any more vehicles to process? o Click the Cancel push button to remove the pop-up window to continue processing additional vehicles on to the Vehicle Processing menu. o Click the Next push button to return to the Ohio Carrier Main Menu to generate fees and produce invoice. A message will be displayed that states Fees and reports are being generated (see on second screen shot below). 8 OHCRS User Guide Vehicle Add
The user will receive a completion message when the fees have completed and the invoice has been generated. When all processing is complete, click the Signoff push button to exit the system. A confirmation email will be sent to the email address on file. The transaction will be submitted to the Ohio IRP Processing Center for review. The transaction and invoice will be reviewed and approved in 3-5 business days. The user can review the transaction status by logging into the system and viewing the Transaction Status Queue. Once the transaction has been reviewed and approved a second email will be sent to the email address on file indicating that the transaction can now be paid. Note: Please be sure to submit any required supporting documents to: OHIOIRP@xerox.com or fax to 614-771-4016. Be sure to include the account number when submitting documents to the Ohio IRP Processing Center 9 OHCRS User Guide Vehicle Add
Guide to Required Vehicle Information Fields Field Weight Group # Description Click in the Weight Group field, click the Prompt push button then right click to select the desired weight group. If the weight group you need is not available, contact the IRP Processing Center at 1-800-477-0007. POA VIN Year Make Vehicle Type Axles/Seats Cmbd Axles Fuel Type Defaults to N (no). If the vehicle owner is someone other than the Account registrant and is not a leasing company or financial institution then the field should be changed to Y (Yes). The Vehicle Identification Number (VIN) is 17 digits unless year of vehicle is prior to 1981. This information is autofilled and cannot be changed. The year of vehicle is auto-filled and cannot be changed. The make of the vehicle is auto-filled and cannot be changed. Click in the vehicle type field and click the Prompt push button then right click to select a type. Provide the number of axles for the Power Unit Only or number of Seats for a Bus. Provide the combined number of axles. Power Unit and Trailer=Combined Axles. Defaults to D-Diesel, if you need to change the fuel type click in the field, then click Prompt and right click to select one of the following options: G-Gas P-Propane O-Other Unladen Weight Gross/Cmbd Weight (GVW) Purchase Price Provide the empty weight of the Power unit only. (Tractor or unloaded Truck). Provide the combined gross of the weight of power unit with trailer and load. Provide the purchase price of the unit. If not available the Fair Market Value must be used. Note: Do not use $0.00. Factory Price Leased Date The factory price is auto-filled and can be changed. Provide the begin date if the vehicle is being leased from someone other than the registrant. Note - This is not the date when owner operators lease on with a motor carrier. 10 OHCRS User Guide Vehicle Add
Fields Field Purchased Date Added to Fleet New/Used Owner Name Odometer Juris Titled In Title # Horsepower Safety Responsibility Description Provide the date vehicle was purchased. Defaults to the current date. User must indicate if the vehicle is New or Used. Click in the field, then click the Prompt push button. If you are the first owner to register the vehicle, click New). If you are not the first owner to register the vehicle, click Used. Right click to select either option. Provide the owner name as it appears on the vehicle title. Provide the odometer reading as it appears on the vehicle title. Defaults to OH and must be changed if the vehicle is titled in another jurisdiction. Provide the first 9 digits of the title number as it appears on the vehicle title. Provide the horsepower if registering a Bus. Provide the entity that will be the responsible party for the safety of the vehicle. Click in the field, then click Prompt and then right click to select one of the following options: O=Owner account holder L=Long Term Lease S=Short Term Lease USDOT # TIN # Will Safety Change Tax District Heavy Vehicle Use Tax Defaults to USDOT number of the Registrant/Account Owner s and must be changed if there is a Long Term Lease. Defaults to Registrant/Account Owner s Tax Identification Number (TIN) number. Must be changed if there is a Long Term Lease. Is the responsibility for the safety of the vehicle expected to change during the registration year? Defaults to N for No. Enter Y for Yes if the safety is expected to change during the registration year. Provide the Tax District Code of where the vehicle is parked or garaged in Ohio. Click in the field, then click the Prompt push button and enter the name of the county. Press the button on your keyboard and scroll through options to find the municipality or township. Right click to select the Tax District. Defaults to Y (yes); change to N (No) if Combined Gross Weight (GVW) is under 55,000 lbs. 11 OHCRS User Guide Vehicle Add