FROM NORTH ATLANTIC SERVICES NV BELGIUM TO: NORTH EUROPE, MED AND U.S PORT AGENTS May 2014, 20th SUBJECT: NORTH EUROPE ATLANTIC SHIPPING INSTRUCTIONS & APPROVED CO-LOAD LIST DP3 YEAR 7 A: APPROVED CARRIERS (TSP S) AND SERVICE CONTRACT We are pleased to send you our updated list of carriers approved to ship military and government household goods under the TAAFLO / ISA service contract 14NE in the ATLANTIC along with the NAS shipping instructions for this contract, effective May 29 th 2014 and valid till May 28 th 2015. The Atlantic co-load list is for carriers approved for the North Atlantic ports serving Germany, Belgium, The Netherlands and the UK. The Med list is for carriers approved to co-load for countries in the Mediterranean areas, Italy, Spain and Turkey. If a carrier is approved in the North Atlantic does not automatically mean this carrier is approved by NAS in the Mediterranean. Check the NAS website for updated information: http://www.nas.gosselingroup.eu/. The Med instructions follow separately. Carriers must be a member of ISA (International Shippers Association - www.isaship.org) in order to ship in NAS containers under this service contract Atlantic 14NE. If you have cargo for carriers that are not on our approved co-load list, or for carriers which are on prepaid status, you must receive pre-approval in writing from our office before approving the delivery to the pier. If NAS does not give pre-approval and a shipment is loaded on a vessel, the origin port agent will be held responsible for any unpaid ocean freight charges. Please send your request to NAS@gosselingroup.eu with cc to Tomf@gosselingroup.eu and Patrickv@gosselingroup.eu Remark - POV s: Military and Government POV s can be shipped under TAAFLO contracts, provided the POV is part of a household goods shipment. B.SHIPPING & ROUTING INSTRUCTIONS ATLANTIC Military household goods must be shipped on US flag vessels where U.S. flag service is available. Maersk Line and HAPAG LLOYD are the U.S. flag carriers in the North Atlantic and have comparable weekly services and should be supported evenly as much as possible. In line with U.S. cargo preference laws, military and government shipments should also be offered to these carriers in the lanes where there is no U.S. flag service. It is the Transportation Service Providers responsibility to secure a waiver from SDDC before using a foreign flag vessel. 1
OCEAN CARRIERS: MAERSK LINE HAPAG LLOYD US FLAG CARRIERS MAERSK LINE: Service name: TA2 (MAERSK) Port of call: Rotterdam Place of delivery or place of receipt: Deurne HAPAG LLOYD: Service name: AX3 ATLANTIC EXPRESS 3 as from May 2014 (FORMER NAME GAX) Port of call: Antwerp Place of delivery or place of receipt: Deurne Note: APL discontinued their service in the Trans-Atlantic lane in May 2014. As most of you know, APL operated in the Trans-Atlantic lane via a VSA (Vessel Sharing Agreement) with Maersk Lines. This agreement enabled both companies to buy slots on the other s services in certain lanes. Unfortunately, this agreement between APL & Maersk came to an end due to the newly formed P3 alliance between MSC, CMA-CGM, and Maersk. C.BILL OF LADING INSTRUCTIONS ATLANTIC NORTH EUROPE CARGO SHIPPER: NORTH ATLANTIC SERVICES NV BELCROWNLAAN 23 2100 DEURNE BELGIUM T +32 (0)3 3607821 AS AGENTS FOR ISA c/o MAJORITY CARRIER CONSIGNEE: PORT AGENT WITH MAJORITY OF TOTAL CUBE IN CONTAINER (= NOT MAJORITY CARRIER!) NOTIFY: SAME AS CONSIGNEE ALSO NOTIFY: PORT AGENTS FOR THE OTHER CARRIERS (TSP s) IN THE CONTAINER. DESCRIPTION BLOCK: should include Container number & Seal number - GBL number - Last name - First name - SCAC Number of pieces of total pieces (EXAMPLE: 4 / 13 PIECES) Gross LBS, Net LBS and CUBIC FEET Shipment of 20 containers must be authorized in advance 2
THE FOLLOWING WORDING IS TO BE MENTIONED IN BODY BILL OF LADING: FREIGHT PAYABLE BY NORTH ATLANTIC SERVICES, N.V. ANTWERP, BELGIUM AS PER TAAFLO ISA SERVICE CONTRACT 14NE. D. SHIPMENTS TO BELGIUM THE NETHERLANDS GERMANY SPECIFIC INSTRUCTIONS *ANTWERP CONSIGNMENTS: All shipments destined to Antwerp where you are working with Government Logistics as service provider must be consigned as follows: SHIPPER: NORTH ATLANTIC SERVICES NV BELCROWNLAAN 23 2100 DEURNE (ANTWERP) BELGIUM T +32 (0)3 3607821 AS AGENTS FOR ISA c/o MAJORITY CARRIER CONSIGNEE: GOVLOG NV. C/o GOSSELIN CONTAINER TERMINAL NV BELCROWNLAAN 21 2100 DEURNE - BELGIUM B-2100 Deurne (Antwerp), Belgium NOTIFY: GOVLOG NV, BELCROWNLAAN 23 B-2100 DEURNE (Antwerp), BELGIUM POC: Tim Noppen -Phone: + 32 3 360 5616 IMPORTANT: Any container loaded with less than 1900 cubic feet to any destination must be approved prior to shipping. Report the shipment to NAS including the SCAC, cube and net weight. It will then be determined if the carrier will be subject to a surcharge which must be approved by the carrier in writing (emails will be accepted) prior to shipping. *BREMERHAVEN CONSIGNMENTS General remark regarding shipments to Germany: Most of the German freight is transiting via Antwerp because it is geographically closer to most areas in Germany where military bases are located. In other words it is more cost effective versus shipping the 3
freight via Bremerhaven. GOVLOG still has a foot on the ground in Bremerhaven with a local office since Phoenix Transport was closed on Dec 31, 2008. This is in case a shipment needs to be handled that got misrouted or ended up there because of consolidation issues but those are the exceptions. Should a shipment still be routed to Bremerhaven, then please make sure that it's routed and consigned as follows: CONSIGNEE: GOVLOG GMBH c/o HL VAN Transport ATTN HILDBURG FISCHER COLORADOSTRASSE 5 27580 BREMERHAVEN - GERMANY Tel: +49 471 4832930 Fax: +49 471 4832960 Mobile: +49 (0) 151 1275 2440 HildburgF@govlog.be NOTIFY: GOVLOG NV, BELCROWNLAAN 23 B-2100 DEURNE (Antwerp), BELGIUM POC: Tim Noppen - Phone: + 32 3 360 5616 OTHER FREIGHT: normal rules apply *Consignee: Agent of carrier with majority of freight in each container. *Notify party: Port agent of each respective TSP that was co-loaded in same container. E. HOUSE BILLS OF LADING (ONLY FOR US BOUND CARGO) ALL CONTRACTS In order to remain compliant with the US Trade Act of 2002 we must revise all prior bill of lading instructions for containerized shipments of military and US government personal property shipments moving under ISA - NAS s ocean contracts. Failure to comply with the following instructions could result in shipment delays due to customs do not load instruction to the ocean carrier at port of loading or delayed release of containers at destination. Currently, all containerized personal property shipments move under a single Master Bill of Lading. Effective immediately all military and government personal property shipments must move under both a Master Bill of Lading and a House Bill of Lading. Both bills of lading will be created by the ocean carrier. These instructions are only for US bound cargo not for US to Europe. The following are the responsibilities of the Ocean Carrier, the Origin Agent and the TSP relative to these new requirements: 4
E1.Origin Agent Responsibility At time of booking the Origin Agent must advise the ocean carrier that House Bills of Lading will be needed for each GBL in the container. Master Bills of Lading should continue to be prepared: To produce a House Bill of Lading the ocean carrier will need a copy of the GBL. If a GBL is not available the Origin Agent must provide the Ocean Carrier with the following information: Service members full name. Initials are not acceptable! Final destination address for the service member. This will be the GBLOC location (block 20) on the GBL. Piece Count Weight gross and net SCAC GBL number The Origin Agent must ensure that they advise the TPS or the TSPs ISF 10+2 filing agent of the House Bill of Lading number, which must be included with the ISF 10+2 filing. E2.Ocean Carrier Responsibility The ocean carrier will create a House Bill of Lading for each shipment in a container against the Master Bill of Lading for each container. The shipper of the cargo is the same on both the Master Bill of Lading and the House Bill of Lading, i.e. Majority Carrier by Order of North Atlantic Services. The consignee on the House Bill of Lading will be the service member with their GBLOC address. The ocean carrier will electronically submit their vessel manifest to US Customs prior to vessel loading. This will contain both the Master and House Bill of Lading details. E3.TSP Responsibility The TSP is responsible to ensure that they file ISF 10+2 data elements for all shipments, either directly or via their filing agent. The ISF 10+2 filing must contain the House Bill of Lading details. If the initial filing is done with only the Master Bill of Lading the filing must be updated giving the House Bill of Lading once it is known. Failure to update the filing with the House Bill of Lading can result in delays to shipments and, potentially, customs fines. 5
F. OBL AND GBL COPIES Please email a copy of each Pre-Advice OBL together with the corresponding GBL s and weight tickets, immediately after you have booked and stuffed your containers. Complete with total shipment weights, pieces and cube breakdown. If you are loading a partial shipment, please make sure GBL sent to us reflects weights and pieces for the whole shipment. If a pre-advice is not received from the origin port agent and ocean freight charges cannot be collected from the carrier the origin port agent will be held responsible for unpaid ocean freight charges. Please use the below email addresses for both North Atlantic and any North Atlantic carriers that are shipping with Med Services. NORTH ATLANTIC SERVICES CARGO Please scan the documents and send the information to the ocean carriers and To: NAS@gosselingroup.eu Cc: timn@govlog.be G. OBL CORRECTIONS AND VESSEL ROLLOVERS If you have any OBL corrections or you are notified of any vessel rollovers, please send corrected OBL s and pre advices and rollover information to the contact information in section mentioned on previous page. This is very important to be able to stay on top of freight flow and help ensure RDD s are met and carriers are protected with TQAP. Call us if you have issues with the steamship companies or any questions related to the shipment of your cargo. If you receive notification of any rolled containers or other delays, please also forward that information to us. If your freight departs from a port other than your own and your freight is in jeopardy of missing the RDD, please request trucking from the steamship company rather than transport by rail or barge. H. WEBSITE DOCUMENTS Military tracking system on GOVLOG website http://194.78.180.99/login.asp is available to access all documents related to each GBL. It is possible to retrieve ocean manifests, 1252 s, 30-3 s, etc for shipments related to your customers. Please contact us to for log on and password. Equally MMM - Military Move Management - is available to access/download documents: https://www.milmove.info 6
NAS ANTWERP HQ - OFFICE CONTACT INFORMATION Please do not hesitate to contact us. We will be glad to assist. NORTH ATLANTIC SERVICES NV. BELCROWNLAAN 23 B-2100 Deurne - Belgium PHONE +32 3 360 78 21 Patrick PHONE +32 3 360 56 13 Tom Fax +32 3 360 56 36 NAS@GOSSELINGROUP.EU Thank you for your attention and your support! REMARKS: ATTACHED: NAS COLOAD LIST ATLANTIC CURRENTLY NAS HAS NO TSP S ON PREPAID STATUS (MAY 20 TH 2014) 7