Items that vendors will need in order to complete the survey include:

WSI Ecodesk Wood Supplier Landing Page Williams-Sonoma, Inc. is committed to the legal, ethical, and sustainable procurement of the wood used in our products. WSI vendors are expected to share and uphold the same principles as defined in our Wood Procurement Policy. The WSI Corporate Social Responsibility team will assess vendors on compliance to the Wood Procurement Policy through the Wood Tracking Questionnaire, and, if needed, third party audits. We expect our vendors to progressively improve their abilities to track wood in their supply chain, increase the amount of certified sustainable wood, and improve their operational sustainability performance. Vendors that sell products to WSI with solid wood, veneer, and composite wood materials (plywood, MDF, particle board, etc.) are required to complete our Wood Tracking Questionnaire for the appropriate reporting period (Q1-Q4). The time range will be pre-selected for you. This is an online survey and will require your procurement department to provide detailed information about your company s own wood procurement policy, management systems, your wood suppliers, and your wood usage for WSI products that shipped within the reporting period. All information is used to develop sustainability and risk analysis of our supply chain. Overall sustainability and risk metrics are used only within WSI. Detailed information about individual vendors and suppliers is NOT shared outside of WSI. Items that vendors will need in order to complete the survey include: WSI Wood Purchasing Policy Environmental Policy (vendor s own company policy) Certifications (if applicable) Wood suppliers' names and locations Chain of custody documentation for wood Quantity of wood used in WSI products The sections below follow the same outline as the online questionnaire and provide additional background information to help you complete the questionnaire as accurately as possible. Company Information Your Company s Wood Procurement Policy Wood Supplier Information Wood Usage Upload files

Your Company Information In this section, provide the address of your company s headquarters. In addition, please provide the contact details for the person completing the questionnaire, or the person responsible for its completion. Question 1. Please provide contact information for your company below. 2. Please provide information about the person completing this questionnaire. 3. Select the time period you are reporting on in this questionnaire. 3. Please select your company s type of operation. 4. What is the main product type that you sell to WSI? 5. How many facilities under your company's management make WSI products? Information you will need for this question Please provide contact details of your headquarters. The WSI vendor code is the number that WSI assigns to each of its vendors during vendor setup and is listed next to the vendor name on each purchase order. The name, position, and email of the person completing the questionnaire. The time period (Q1-Q4) will be pre-selected for you. You can update the time period (add or delete quarters) if necessary. We would like to better categorize our vendors to develop specific training programs and initiatives. If manufacture or trader does not describe your operation please provide another description. We would like to better categorize our vendors to better develop specific training programs and initiatives. This will help us understand the size of your operation and help us manage expectations. Your Company s Wood Procurement Policy This section is for you to provide more information on your company s responsible wood procurement practices. These questions are based on WSI s Wood Procurement Policy and help us understand how well your company is complying with this policy. More information about the questions in this section is provided in the table below. Question 1.a. Does your company have an official written policy for responsible sourcing of wood products? Information you will need for this question WSI expects that your wood procurement policy contains the same principles of wood traceability and preference for sustainable forestry as outlined in our Wood Procurement Policy. If you answer yes, to this question you must upload an Englishlanguage copy of your company s wood

1.b. If yes, how do you communicate it? 2.a. Does your company provide formal training on your wood procurement policy? 2.b. If yes, how often? 3.a. Is your company a participant in the World Wildlife Fund s Global Forest & Trade Network Program? 3.b. If yes, in which country? 4.a. Does your company have a system to track the sources of wood in its supply chain? 4.b. If yes, please describe your tracking system. 5.a. Do you verify the legality of the wood before purchasing? 5.b. If yes, please describe your method of verifying legality. 6. Certificates. 7.a. Is your company working toward traceability or chain-of-custody certification (CoC) for the wood products that you provide? 7.b. If yes, which certification program are you pursuing and who is your certifying body? procurement policy or your answer will be changed to No. If you have a responsible wood procurement policy, WSI expects that you communicate that policy to all your suppliers. If you have a responsible wood procurement policy, WSI would like to know whether you provide training to your staff on how to comply with your policy. How often to you provide training to your staff and supply chain on compliance with your policy? WSI is a member of this program and we would like to know if your company is also a member. Enter the country name where your company is a registered participant in the Global Forest & Trade Network. WSI expects its vendors to implement a wood inventory tracking system that provides traceability of the wood to its origin. Provide details about your tracking system. WSI requires its vendors to never accept wood from unknown origins. Answering yes to this question means you can provide documentation that all wood in WSI products was legally harvested and purchased. Enter details about the steps you take to verify legality of wood in your supply chain. Choose appropriate certificate type(s). WSI does not require its suppliers to hold COC certificates, but those with certificates and access to certified wood are preferred. If certified, enter the certificate number and which factories hold certification (enter multiple certificates and multiple factories separated by a semi-colon (;). If you do not already hold a COC certificate, WSI would like to know whether you are pursuing COC certification. Enter the name of certification program and the name of your certifying body here. 8. Does your company have a system for defining A preferred supplier is one that meets all of your

preferred suppliers status? 9.a. Does your company actively work with suppliers to develop forest management areas to meet environmental and/or legal standards? company s wood procurement policies and has demonstrated that the wood provided is from legal sources. WSI would like to know whether you are actively working with your suppliers to encourage sustainable forestry best practices. WSI may be interested in partnering with you. 9.b. If yes, please explain your work with suppliers. 10. Do you discourage suppliers from providing wood products that have no known geographical origin? Enter details about collaborations with suppliers on environmental and/or legal inititatives. WSI would like to know whether you refuse wood that does not come with proper documentation trail demonstrating its geographical origin. Your Company s Wood Supplier Information This section requires that you provide information about your wood suppliers. We gather this information to track where and how the wood in our products is procured, and to better understand whether our Wood Procurement Policy is being followed. Only the suppliers that supply wood used in WSI products should be entered into this section of the questionnaire. All suppliers entered in this section will be available as pull-down menu options to the Supplier field in the Wood Usage section. You can return to this section to add new suppliers at any time. More information on the questions in this section is provided in the table below. Question 1. Supplier Company Name Information you will need for this question Enter wood supplier s company name. Only wood suppliers that provide wood used in WSI products should be entered. 2. City/Town Enter city/town name. Leave blank if unknown. 3. ZIP/Postal Code Enter ZIP or postal code. Leave blank if unknown. 4. Country 5. What type of operation is this supplier? 6.a. To the best of your knowledge, does this supplier comply with WSI s Wood Procurement Policy? Select country name from pull-down menu. If unknown, select UNKNOWN from list. WSI would like to understand the depth of its supply chain. To help us understand this, please provide the type of operation for this supplier. WSI expects that your company enforce WSI s Wood Procurement Policy with its suppliers. Please provide details of how you communicate WSI s policy with your suppliers.

6.b. If yes, please give details of how you ensure this supplier complies with WSI s Wood Procurement Policy. 6.c. If no, what steps will be taken to ensure future compliance? 7.a. Is this supplier chain of custody certified or progressing toward certification? 7.b. If yes, provide the certification program and certification number. 8.a. Are you aware of any concerns or issues which have been publicly raised about this source by environmental groups, communities, or other stakeholders? 8.b. If yes, please give brief details 9. How would you categorize the wood sources from this supplier? 10. How would you describe the regulatory conditions and reputation for adequately controlling illegal logging in the supplier's country? 11. How would you describe the potential for corruption in the timber sector in the source country? 12.a. Do you have documented proof that the wood from this supplier was legally harvested and transported? 12.b. If no, please explain why not, and what steps you will take to ensure documents are collected from this supplier in the future. Enter details of steps your company takes to ensure compliance. Enter details about steps your company will take to ensure compliance. WSI would like to know whether you have access to responsible suppliers that share WSI s values. Enter certification details for your wood supplier here. WSI would like to understand the risks associated with the procurement of the wood used in our products. If you have heard about any poor practices or bad press associated with this supplier, WSI would like to know. Enter details about concerns or issues you a aware of related to this wood supplier. This question is also part of our supply chain risk assessment and due diligence process to eliminate unknown wood sources from our supply chain. The category for this source depends on the documentation you are able to provide. WSI would like to understand your perspective on whether there are adequate regulations to prevent illegal logging in your suppliers countries. WSI would like to understand your perspective on corruption in your suppliers countries. WSI requires you to provide chain of custody documentation for all wood species used in our products. More information on chain of custody documentation is found below. Proof of wood legality is a basic requirement for all wood used in WSI products. If you cannot provide documentation for used in our products you must provide an explanation for this exception to the WSI Wood Procurement Policy. Wood Usage This section only becomes available once you have entered at least one wood supplier. Here vendors enter details about the wood used in WSI products for the specified time period. Only provide data

associated with the production of WSI products. Choose New Entry button to add a new wood. To ensure accurate data, we request vendors to use a uniform calculation method. In all circumstances we would like wood usage data to be reported as the quantity of wood used from inventory to make our products (in cubic meters or board feet). There should be an individual entry for every wood type from every supplier. If possible, identify the source of the wood, such as National Forest (State Owned), Private Forest, Plantation Forest, etc. If you need help to convert wood volumes into cubic meters or board feet, use this worksheet to calculate the volume in the appropriate unit of measure then enter the converted volume into the quantity field for each wood entry. Vendors are responsible for entering accurate wood type, trade name and scientific name for each wood entry. A library of trade names and scientific names of wood have been loaded to this survey in pull-down menus for your convenience. Select or begin typing the wood trade name from the pull-down menu and the scientific name for that species will appear in the box below. Or if the scientific name is known, you can select or begin typing that option from the pull down menu and the wood trade name will appear in the box above. If you don t see the trade name or scientific name for a wood entry, use the Use Other Species text field (question 4a) to manually enter the wood trade name and scientific name. Composite wood materials may contain multiple wood species. If the wood inputs used in the composite material is known, use the scientific name pull-down menu to select all the wood names that apply. For each certified wood entry, select the appropriate certification type from the pull-down menu. Chainof-custody documentation must include certification details. Example: On April 22, 2012 Pottery Barn makes a purchase order to the Wood Manufacture Company for 50 units of Item A. To fulfill this order, Wood Manufacture Company uses a total of 100m 3 wood from its inventory. Of the 100m 3, 25m 3 was FSCcertified Pinus Radiata from Supplier M located in New Zealand; 15m 3 was PEFCcertified Pinus Radiata from Supplier N in New Zealand; 20m 3 was MDF from Supplier X from Thailand; 20m3 was Dogwood, Cornus sanguinea from Supplier Z in the USA (wood name not available in pull-down menu); 10m3 was Tectona grandis from Supplier Y in Indonesia; and, 10m3 was Hevea brasiliensis from Indonesia, also supplied by Supplier Y. Based on this example the Wood Manufacture Company would complete the Wood Usage section of the survey as follows: Wood #1 1. Wood Type Solid Wood 2. Wood Name (trade name) Pine, Radiata 3. Wood Species (scientific name) Pinus radiata 4.a. Use Other Species - 4.b. Other Species (manual entry trade name, scientific name) -

5. Quantity (in cubic meters m3) 25 6. Supplier Name Supplier M Yes 7.b. If yes, select the certification standard used. FSC 8. Country of Origin New Zealand 9.Wood Source (National Forest, Private Forest, Plantation, etc.) Private Forest 10. Notes - Wood #2 1. Wood Type Solid Wood 2. Wood Name (trade name) Pine, Radiata 3. Wood Species (scientific name) Pinus radiata 4.a. Use Other Species - 4.b. Other Species (manual entry trade name, scientific name) - 5. Quantity (in cubic meters - m3) 15 6. Supplier Name Supplier N Yes 7.b. If yes, select the certification standard used. PEFC 8. Country of Origin New Zealand 9.Wood Source (National Forest, Private Forest, Plantation, etc.) Plantation 10. Notes - Wood #3 1. Wood Type Composite Wood 2. Wood Name (trade name) MDF 3. Wood Species (scientific name) MDF spp., Hevea brasiliensis, Acacia spp. 4.a. Use Other Species - 4.b. Other Species (manual entry trade name, scientific name) - 5. Quantity (in cubic meters - m3) 20 6. Supplier Name Supplier X No 7.b. If yes, select the certification standard used. - 8. Country of Origin Thailand 9.Wood Source (National Forest, Private Forest, Plantation, etc.) Unknown 10. Notes - Wood #4 1.Wood Type Solid Wood 2.Wood Name (trade name) - 3. Wood Species (scientific name) -

4.a. Use Other Species Checked 4.b. Other Species (manual entry trade name, scientific name) Dogwood, Cornus sanguinea 5. Quantity (in cubic meters - m3) 20 6. Supplier Name Supplier Z No 7.b. If yes, select the certification standard used. - 8. Country of Origin USA 9. Wood Source (National Forest, Private Forest, Plantation, etc.) Private 10. Notes Supplier provided wood name Wood #5 1. Wood Type Veneer 2. Wood Name (trade name) Teak 3. Wood Species (scientific name) Tectona grandis 4.a. Use Other Species - 4.b. Other Species (manual entry trade name, scientific name) - 5. Quantity (in cubic meters - m3) 10 6. Supplier Name Supplier Y No 7.b. If yes, select the certification standard used. - 8. Country of Origin Indonesia 9. Wood Source (National Forest, Private Forest, Plantation, etc.) National Forest 10. Notes - Wood #6 1. Wood Type Solid Wood 2. Wood Name (trade name) Rubberwood 3. Wood Species (scientific name) Hevea brasiliensis 4.a. Use Other Species - 4.b. Other Species (manual entry trade name, scientific name) - 5. Quantity (in cubic meters - m3) 10 6. Supplier Name Supplier Y No 7.b. If yes, select the certification standard used. - 8. Country of Origin Indonesia 9. Wood Source (National Forest, Private Forest, Plantation, etc.) Plantation 10. Notes -

Upload This section allows you to upload chain-of-custody (CoC) and other documents directly to Ecodesk to complete all survey requirements in one place. Choose the Upload button to upload a new file. A menu will appear and allow you to select the wood species, the supplier, and the document type for each file. These selections will add a description tag to your upload to make document verification easier. You can upload a file that covers multiple species, suppliers, and document types by selecting the appropriate species, suppliers and then choose multiple document types in the File Type pull-down menu. Notes about Chain-of-Custody Documentation WSI requires its vendors to provide chain-of-custody (CoC) documentation for every wood type/species used in WSI products from each supplier. CoC documentation of the wood demonstrates the full sequence of legal ownership of the wood from country of origin to finished product. In other words, WSI would like to see the entire chronological paper trail of the wood in our products. CoC documentation should correspond to the actual wood used in our products. Appropriate legal documentation will depend on the source of the wood and whether the wood species is considered high-risk. High-risk wood may require a higher level of documentation, third party verification, and/or certification. The below list of documents is offered as general guidance of the documentation required. Remember that submitted documents should show the complete chain of ownership of the wood from the source of origin to the finished product. Legal right of harvest Legal right of transport Proof of payment of taxes and royalties Approved forest management plan Commercial Invoice Timber processing license Operating license Packing list Sales contract Phytosanitary certificate Country of origin certificate (foreign shipments) Bill of lading (foreign shipments) Customs declaration form (foreign shipments) Manufactures and traders that purchase components or finished goods must request chain-of-custody documentation from their suppliers for the raw materials used in the manufacture of components or finished products. For further information on select country specific documents please review GFTN s Table on Producer Country Documents.

High-Risk Wood Wood species that are listed in the Convention on International Trade in Endangered Species (CITES) and those listed on the International Union for Conservation of Nature s Red List as vulnerable or endangered (IUCN Red List) are considered HIGH-RISK by WSI and require documentation of legal harvest or FSC-certification from the forest management unit. Forest Stewardship Council (FSC) Certified Wood Forest Stewardship Council (FSC)-certified finished products must be accompanied by a commercial invoice for the finished goods with the WSI SKU number and the FSC claim (wood species, FSC pure or percentage FSC certified, country of origin of the wood, and vendor s FSC code). FSC Scope Certificates alone from vendors or their suppliers will not be accepted as adequate chain of custody documentation.