Corporate Governance 2012/13 TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 1/21
Listed companies must disclose their position on Recommendations on Corporate Governance. One of the fundamental principles of the recommendations is the comply-orexplain principle, which implies that companies are required either to comply with the recommendations for corporate governance or explain why they do not comply with the recommendations in whole or in part. TK Development s Supervisory and Executive Boards continue to focus on the recommendations for corporate governance, and the Supervisory Board reassesses its policies for compliance with the recommendations at least once a year. In a few areas, the Company does not comply with the recommendations, but instead provides an explanation of its reasons for not complying with a specific recommendation. The recommendations are publicly available on the website of the Committee on Corporate Governance, www.corporategovernance.dk. The Supervisory Board is of the opinion that TK Development A/S lives up to the existing Recommendations on Corporate Governance. Recommendation 1. The role of the shareholders and their interaction with the management of the company 1.1. Dialogue between the company and its shareholders 1.1.1. The Committee recommends that the central governing body, for example through investor relations activities, ensure an ongoing dialogue between the company and its shareholders in order that the central governing body knows the shareholders attitude, interests and views in relation to the company and that investor relations material be made available to all investors on the company s website The Company complies/does not comply with the recommendation for the following reasons: The Supervisory Board wants an ongoing dialogue with the Company s existing and potential shareholders. During the year, TK Development holds a number of investor meetings, both at its own initiative and at the request of investors. Immediately after the meetings that are held following the publication of annual and half-yearly reports, the investor presentation material can be accessed from the Company s website. Moreover, information is communicated to the shareholders via company announcements, the Company s website, general meetings and interim and annual reports. In connection with the publication of the Group s annual and half-yearly reports, separate shareholder information, TK Nyt, is published on the Company s website. The Supervisory Board regularly assesses whether new information technology can be used as an additional communication channel to the Company s shareholders. For instance, partially electronic general meetings and webcasting have been considered, but the Board does not find these options relevant yet. Complies/ Does not comply TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 2/21
1.2. Capital and share structure 1.2.1. The Committee recommends that the central governing body every year evaluate whether the company s capital and share structures continue to be in the interests of the shareholders and the company and account for this evaluation in the management commentary in the annual report and/or on the company s website. The Supervisory Board reviews the Company s capital and share structure on an ongoing basis to determine whether it is in accord with the Company s and shareholders interests, and an assessment of recent developments is provided in the Annual Report. 1.3. General Meeting 1.3.1. The Committee recommends that the supreme governing body and the executive board promote active ownership, including shareholders attendance at general meetings. The General Meeting of shareholders is the supreme authority of the Company. The Supervisory Board is committed to ensuring that the General Meeting of shareholders is a forum for open communication and exchange of opinions between shareholders and the Supervisory Board, and urges shareholders to participate in the debate at the General Meeting. All registered shareholders are entitled to vote at the General Meeting. The Annual General Meeting is held in Aalborg every year. General meetings are convened subject to notice of no less than three weeks and no more than five weeks. In addition to the date and time of the General Meeting of shareholders, the convening notice contains the complete agenda, including the full wording of proposals submitted for consideration, to allow the individual shareholder to take a position on the resolutions proposed for adoption at the General Meeting. General meetings are convened via the Company s website and by email to shareholders at their option. Shareholders holding in the aggregate more than 5 % of the share capital may convene an Extraordinary General Meeting. 1.3.2. The Committee recommends that the central governing body resolve or submit to the general meeting the question whether the general meeting shall be conducted by physical attendance or as a partly or entirely electronic general meeting. 1.3.3 The Committee recommends that proxies given to the supreme governing body allow shareholders to consider each individual item on the agenda. Until further notice, the Supervisory Board has adopted a standard procedure for conducting general meetings that requires physical attendance. The notice that convenes the General Meeting via the Company s website will be accompanied by a proxy form. The proxy form gives the shareholders unable to attend the General Meeting an opportunity to consider each individual item on the agenda, and it is also possible to vote by postal ballot. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 3/21
1.3.4. The Committee recommends that all members of the supreme governing body and the executive board be present at the general meeting. 1.4. Takeover bids 1.4.1. The Committee recommends that the central governing body, from the moment it obtains knowledge that a takeover bid will be submitted, do not, without the acceptance of the general meeting, attempt to counter the takeover bid by making decisions which in reality prevent the shareholders from deciding on the takeover bid. 1.4.2. The Committee recommends that the central governing body give the shareholders the opportunity to decide whether or not they wish to dispose of their shares in the company under the terms offered. 2. The role of stakeholders and their importance to the company and the company s corporate social responsibility 2.1. The company s policy in relation to its stakeholders 2.1.1. The Committee recommends that the central governing body identify the company s key stakeholders and their main interests in relation to the company. 2.1.2. The Committee recommends that the central governing body adopt a policy on the company s relationship with its stakeholders, including the investors, and ensure that the interests of the stakeholders are respected in accordance with the company s policy on such issues. All members of TK Development s Supervisory and Executive Boards are present at the Company s general meetings unless this is impossible due to special circumstances. All members of the Supervisory and Executive Boards were present at the Company's Annual General Meeting in May 2012. TK Development does not have pre-takeover defence measures that can be adopted to guard against and deflect any unsolicited takeover, such as caps on voting rights or ownership restrictions. In case of an unsolicited takeover bid, the Supervisory Board will take action on a case-by-case basis, and, to the widest extent possible, ask the shareholders to take a position on the takeover bid by convening an Extraordinary General Meeting. Relevant takeover bids will be published. See item 1.4.1. TK Development is committed to an open dialogue with its stakeholders, who include shareholders, investors, tenants and other business partners, employees, public authorities, local interest groups and the general stock market. The Supervisory Board has adopted an IR policy, which can be accessed on the Company s website. The Supervisory Board assesses corporate policies on an ongoing basis to ensure that they parallel the needs of stakeholders. 2.2. Corporate social responsibility 2.2.1. The Committee recommends that the central governing body adopt a policy on corporate social responsibility. In light of the Company s size and activities and the Group s operating markets, the Supervisory Board has decided not to adopt policies for corporate social responsibility. The Board will regularly assess the need for policies in this area. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 4/21
3. Openness and transparency 3.1. Disclosure of information to the market 3.1.1. The Committee recommends that the central governing body adopt a communication strategy. The Supervisory Board has adopted a communication strategy, which can be accessed on the Company s website. Significant information of importance to shareholders and financial markets is published immediately in company announcements via NASDAQ OMX Copenhagen A/S in accordance with the stock exchange rules. 3.1.2. The Committee recommends that information from the company to the market be published in both Danish and English. 3.1.3. The Committee recommends that the company publish quarterly reports. TK Development has internal rules for the duty of disclosure to NASDAQ OMX Copenhagen A/S and internal rules for Supervisory Board members, executive staff members and employees trading in the Company s securities and use of inside information. These rules are reviewed regularly. Company announcements are prepared in both a Danish and an English version. Immediately after being published, the announcement is transmitted as an email to shareholders and stakeholders who have signed up for this service with TK Development. At the same time, the announcement can be accessed on the Company s website. The Supervisory Board wants reports from TK Development to provide a high level of information, and therefore publishes quarterly reports. 4. The tasks and responsibilities of the supreme and the central governing bodies 4.1. Overall tasks and responsibilities 4.1.1. The Committee recommends that the central governing body determine the company s overall strategy at least once every year with a view to sustaining value creation in the company. At least once a year, the Supervisory Board assesses the Company s overall strategy and holds an annual strategic board meeting. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 5/21
4.1.2. The Committee recommends that the supreme governing body at least once every year discuss and ensure that the necessary qualifications and financial resources are in place in order for the company to achieve its strategic goals. At least once a year the Supervisory Board discusses the extent to which the Supervisory Board and Executive Board possess the qualifications necessary for the Company to achieve its strategic goals. This issue is discussed as part of the assessment of the composition of the Supervisory Board prior to the nomination of board candidates for adoption by the General Meeting and in connection with the assessment of the need to update the qualifications of individual board members. The Group s financial resources and any need to strengthen its financial position are assessed regularly and at least once a year. 4.1.3. The Committee recommends that the supreme governing body at least once every year define its most important tasks related to the financial and managerial control of the company, including how to supervise the work of the executive board. 4.1.4. The Committee recommends that the supreme governing body annually discuss the company's activities to ensure diversity at management levels, including equal opportunities for both sexes, and that the supreme governing body set measurable objectives and in the management commentary in the annual report and/or on the company's website give an account of both the objectives and the progress made in achieving the objective. 4.2. Procedures 4.2.1. The Committee recommends that the supreme governing body review its rules of procedure annually to ensure that they are adequate and always match the activities and needs of the company. At least once every year, the Supervisory Board defines its most important tasks related to the financial and managerial control of the Company, including how the Supervisory Board aims to supervise the work of the Executive Board. The limited size of the organization and its division into units operating in different countries with relatively few employees in each country mean that the Group is largely compelled to focus on competencies and experience when recruiting and promoting employees. The Supervisory Board acknowledges the importance of the diversity of the Company s Management and staff and is naturally alert to providing equal opportunities to both genders. The Supervisory Board continuously assesses the need to issue specific guidelines in this respect. TK Development has so far chosen not to establish specific guidelines and objectives for diversity, but after the reporting date the Company has adopted a policy to ensure the diversity of its Management and staff, including a policy to increase the share of women at other managerial levels in the Group. In the interim between general meetings, the supreme authority of the Company is vested in the Supervisory Board. The work of the Supervisory Board is regulated via rules of procedure. The Supervisory Board discusses its rules of procedure at least once a year and adjusts them if necessary. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 6/21
4.2.2. The Committee recommends that the supreme governing body annually review and approve procedures for the executive board, including establish requirements for the executive board s timely, accurate and adequate reporting to the supreme governing body and for any other communication between the two governing bodies. The rules of procedure of the Supervisory Board also set out the rules of procedure of the Executive Board, which are discussed and adjusted if necessary at least once a year together with the rules of procedure of the Supervisory Board. The rules of procedure set out the requirements for the reporting procedure from the Executive to the Supervisory Board, and for other communication between the two boards. At each Supervisory Board meeting, the Executive Board submits a report on the Company s activities since the last meeting. Every quarter, the Executive Board reviews the consolidated management accounts and any revised budgets for each business area and for the Group as a whole. At Supervisory Board meetings, members are also briefed on all other material issues, including important projects, compliance with covenants, liquidity and capital resources. 4.3. The chairman and deputy chairman of the supreme governing body 4.3.1. The Committee recommends that a deputy chairman of the supreme governing body be appointed, who must be able to act in the chairman s absence and also act as an effective sounding board for the chairman. 4.3.2. The Committee recommends the preparation of a scope of work and task list specifying the tasks, duties and responsibilities of the chairman and deputy chairman. 4.3.3. The Committee recommends that the chairman of the supreme governing body organise, convene and chair meetings to ensure efficiency in the body s work and to create the best possible working conditions for the members, individually and collectively. In the interim between scheduled Supervisory Board meetings, the Executive Board regularly gives the Chairman of the Supervisory Board a briefing on all important matters. The Chairman of the Supervisory Board determines the extent to which the rest of the Supervisory Board should be briefed. The Supervisory Board appoints the Chairman and Deputy Chairman from among its members. In the Chairman s absence or inability to attend, the Deputy Chairman takes his seat. He/she also acts as an effective sparring partner for the Chairman. The rules of procedure also define the tasks, duties and responsibilities of the Chairman and Deputy Chairman. The Chairman organizes, convenes and chairs Supervisory Board meetings to ensure the efficiency of the Board s work and to create the best possible working conditions for the members, both individually and collectively. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 7/21
4.3.4. The Committee recommends that, if the board of directors in exceptional cases asks its chairman to perform special tasks for the company, including briefly participate in the day-to-day management, a board resolution to that effect should be passed and precautions taken to ensure that the board of directors will maintain responsibility for the overall management and control function. A reasonable distribution of duties must be ensured between the chairman, the deputy chairman, the other members of the board of directors and the executive board. Information about agreements on the chairman s participation in the dayto-day management and the expected duration hereof must be disclosed in a company announcement. The Chairman of TK Development s Supervisory Board does not take part in the dayto-day management of the Company. 5. Composition and organisation of the supreme governing body 5.1. Composition 5.1.1. The Committee recommends that the supreme governing body annually specify the skills it must have to best perform its tasks and that the specification be posted on the website. Proposals for the nomination/replacement of members of the supreme governing body to be submitted to the general meeting should be prepared in the light hereof. 5.1.2. The Committee recommends that the supreme governing body ensure a formal, thorough and transparent process for selection and nomination of candidates to the supreme governing body. When assessing its composition and nominating new candidates, the supreme governing body must take into consideration the need for integration of new talent and the need for diversity in relation to international experience, gender and age, etc. The Supervisory Board continuously assesses which skills it needs and the board composition required in this context. The skills are specified on the Company s website. The Supervisory Board submits proposals to the General Meeting for the nomination of candidates who it considers would be best able to perform the tasks with which they are charged. Proposals for the composition of the Supervisory Board to be submitted to the General Meeting are prepared in the light hereof. Management considers the composition of the Supervisory Board to be appropriate relative to the Company s current activities and requirements. Annual assessments are made to determine whether the composition of the Supervisory Board is optimal. The assessment includes the professional qualifications and experience of each board member as well as the need to introduce new talent, but in the interests of diversity, it also takes into consideration such factors as international experience, age and gender. All members of the Supervisory Board take part in this assessment and can submit nomination proposals for new candidates. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 8/21
5.1.3. The Committee recommends that a description of the nominated candidates qualifications, including information about other executive functions, e.g. memberships of executive boards, boards of directors and supervisory boards, including board committees, held by the candidates in both Danish and foreign companies as well as information on demanding organisational tasks should accompany the notice convening the general meeting when election of members to the supreme governing body is on the agenda. 5.1.4. The Committee recommends that every year, the annual report contain an account of the composition of the supreme governing body, including its diversity, and of any special skills possessed by the individual members. 5.2. Training of members of the supreme governing body 5.2.1. The Committee recommends that new members joining the supreme governing body be given an introduction to the company. 5.2.2. The Committee recommends that the supreme governing body annually assess whether the skills and expertise of its members need to be updated. The competencies of the individual Supervisory Board members and the posts held by them in both Danish and foreign companies and any demanding tasks in other organizations appear from the Annual Report. In the notice convening the Annual General Meeting, reference is made to the profile of existing Supervisory Board members in the Annual Report, and a description is given of any new candidates background, competencies and posts in Danish and foreign companies as well as any demanding tasks in other organizations. The information about the individual Supervisory Board members is also available on the Company s website. The Management Commentary describes the criteria used by the Supervisory Board in its nomination of new candidates, including their required professional qualifications, experience and educational background, in order to ensure a balanced composition of the Supervisory Board. In the Management Commentary in the Group s Annual Report, TK Development gives an account of the composition of the Supervisory Board, including the special competencies held by the individual members in relation to their board duties. This information is also available on the Company s website. New members will be given a thorough introduction to the Company, and the Chairman, in consultation with the respective board member, determines whether the individual in question would benefit from any relevant supplementary training. At least once a year, the Supervisory Board assesses whether the competencies and expertise of the board members need to be updated. In addition, Supervisory Board members must actively study the Company s situation and relevant industry issues and keep themselves up to date on any developments. 5.3. Number of members of the supreme governing body 5.3.1. The Committee recommends that the supreme governing body have only so many members as to allow a constructive debate and an effective decision-making process enabling all members to play an active role. According to the Articles of Association, the Supervisory Board must be composed of not less than four nor more than seven members. Currently, the Supervisory Board is composed of six members, which the Supervisory Board considers appropriate having regard to continuity, a constructive dialogue and an efficient decision-making process enabling all members to play an active role. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 9/21
5.3.2. The Committee recommends that in connection with the preparation for each year s general meeting, the supreme governing body consider whether the number of members is appropriate in relation to the requirements of the company. Once a year, an assessment is made to determine whether the number of Supervisory Board members is appropriate, given the Company s needs. 5.4. The independence of the supreme governing body 5.4.1.. In order for the members of the supreme governing body to act independently of special interests, the Committee recommends that at least half of the members elected by the general meeting be independent persons. The Supervisory Board considers all its members, with two exceptions, to be independent of the Company. The Annual Report provides information about the Supervisory Board members that are not considered independent. The independent supreme governing body member may not: be, or have been within the last five years, a member of the executive board/managerial staff of the company or an associated company, have received significant additional remuneration from the company/group or an associated company apart from a fee for its services in the capacity as a member of the supreme governing body, represent the interests of a controlling shareholder, within the last year, have had a material business relationship (e.g. personally or indirectly as a partner or an employee, shareholder, customer, supplier or member of a governing body of companies with similar relations) with the company or an associated company, be, or have been within the last three years, an employee or partner of the external audit firm, hold cross-memberships of governing bodies, have been a member of the supreme governing body for more than 12 years, or have close family ties with persons that are not regarded as independent persons. 5.4.2. The Committee recommends that at least once every year, the supreme governing body list the names of the members who are regarded as independent persons and also disclose whether new candidates for the supreme governing body are considered independent persons. Moreover, the section Board posts" in the Group s Annual Report contains information about which members are considered independent by the Supervisory Board. In connection with convening the relevant Annual General Meeting, the Supervisory Board discloses whether any new candidates can be considered independent. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 10/21
5.5. Members of the supreme governing body elected by the employees 5.5.1. The Committee recommends that the individual company explain, in the company s annual report or on its website, the system of employee-elected board members and the company s use hereof in companies where the employees have chosen to apply the provisions of the Companies Act on employee representation. There are no employee representatives on the Supervisory Board as no request has been made in this respect. 5.6. Meeting frequency 5.6.1. The Committee recommends that the supreme governing body meet at regular intervals according to a predetermined meeting and work schedule or when meetings are deemed necessary or appropriate as required by the company and that the number of meetings held be disclosed in the annual report. 5.7. Expected time commitment and the number of other executive functions 5.7.1. The Committee recommends that each member of the supreme governing body assess the expected time commitment for each function in order that the member does not take on more functions than he/she can manage in a satisfactory way for the company. 5.7.2. The Committee recommends that the annual report contain the following information about the members of the supreme governing body: the member s occupation, the member s other executive functions, e.g. memberships of executive boards, boards of directors and supervisory boards, including board committees, in Danish and foreign companies as well as demanding organisational tasks, and the number of shares, options, warrants, etc. that the member holds in the company and its consolidated companies and any changes in such holdings during the financial year. The Supervisory Board meets at regular intervals according to a predetermined meeting schedule. At least five ordinary board meetings are held each year, one of which is a strategy meeting. In the event that matters to be considered by the Supervisory Board require urgent attention, an extraordinary board meeting is convened. In special cases, such board meetings may be held as telephone conference meetings. The number of board meetings held is disclosed in the Annual Report. Each member of the Supervisory Board estimates the time commitment required for each function and takes on no more duties than he/she can satisfactorily manage for TK Development. The section Board posts in the Group s Annual Report contains information about the position, age and other posts held by each Supervisory Board member. The section entitled "Shareholders in the Group s Annual Report discloses the number of shares and warrants in the Company held by members of the Supervisory and Executive Boards, as well as any changes in such holdings during the financial year. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 11/21
5.8. Retirement age 5.8.1. The Committee recommends that the company s articles of association fix a retirement age for members of the supreme governing body and that the annual report contain information on such retirement age as well as the age of each member of the board of directors. 5.9. Election period 5.9.1. The Committee recommends that members of the supreme governing body elected by the general meeting be up for re-election every year at the annual general meeting. 5.9.2. The Committee recommends that the annual report state when the individual member of the supreme governing body joined the body, whether the member was re-elected and when the current election period expires. 5.10. Board committees 5.10.1. The Committee recommends that the company publish the following information in the management commentary in its annual report or on the company s website: the terms of reference for the board committees, important activities of the committees during the year and the number of meetings held by each committee, and the names of the members of each committee, including the chairmen of the committees, as well as information on which members are independent members and which members have special qualifications. 5.10.2. The Committee recommends that a majority of the members of a board committee be independent members. Setting an age limit for the members of the Supervisory Board has so far not been considered appropriate by TK Development, as talents, expertise and experience are weighted higher than an age criterion. The age of each Supervisory Board member is disclosed in the Annual Report. However, to comply with the existing recommendations, Management has decided to recommend for adoption at the Annual General Meeting on 22 May 2013 that the Company s Articles of Association should introduce an age limit of 70 for Supervisory Board members. The members of the Supervisory Board are elected at the General Meeting of shareholders to serve for a term of one year at a time. Retiring members are eligible for re-election. There are no restrictions on the seniority of a member on the Supervisory Board, but the Board constantly seeks to maintain a suitable balance between renewal and continuity. The date of each member s appointment to the Supervisory Board is stated in the Annual Report, as well as the end date of the new electoral term. The Supervisory Board has chosen not to set up special board committees other than the audit committee, which is composed of all members of the Supervisory Board. This decision was made in light of the size of the Supervisory Board and the commitment to ensuring a high level of information and knowledge for all board members. Audit committee The Supervisory Board believes that auditing is an issue that concerns all board members; see above. For this reason, and given the complexity of the accounting procedures and the size of the Supervisory Board, it has been considered appropriate not to set up an actual audit committee, but to let all board members function jointly as the audit committee. The terms of reference of the audit committee have been laid down, and, basically, four meetings are held each year. The terms of reference of the audit committee appear from the Company's website. The majority of the members of the audit committee, which comprises the entire Supervisory Board, are independent members. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 12/21
5.10.3. The Committee recommends that the supreme governing body establish an actual audit committee. 5.10.4. The Committee recommends that the following be taken into account in composing the audit committee: the chairman of the supreme governing body should not be chairman of the audit committee, and between them, the members should possess such an amount of expertise and experience as to provide an updated insight into and experience in the financial, accounting and audit conditions of companies whose shares are admitted to trading on a regulated market. 5.10.5. The Committee recommends that, prior to the approval of the annual report and other financial reports, the audit committee monitor and report to the supreme governing body about: significant accounting policies significant accounting estimates, related party transactions, and uncertainties and risks, including in relation to the outlook. 5.10.6. The Committee recommends that the audit committee: annually consider whether there is a need for an internal audit function, and if so, formulate recommendations on selecting, appointing and removing the head of the internal audit function and on the budget of the internal audit function, and monitor the executive board s follow-up on the conclusions and recommendations of the internal audit function. See the description under item 5.10.1. As stated above, all Supervisory Board members sit on the audit committee. Between them, the board members possess the competencies and know-how to provide an updated insight into and experience of the financial, accounting and audit conditions of listed companies. Each year in December, the Supervisory Board, in consultation with the Executive Board, reviews the Group s most significant accounting policies and significant accounting estimates. The Chairman of the Supervisory Board may request the auditors to attend the relevant board meeting. Each year at the board meeting held to consider the Group s Annual Report, the most important areas of the accounting policies and significant accounting estimates are subjected to a review, which includes assessing the appropriateness of the accounting policies. The external auditors take part in such discussions. In addition, the Supervisory Board discusses transactions with related parties as well as uncertainties and risks prior to publishing the Group s Annual Report and other financial reports. Based on the Company s size, complexity and accounting department organization, the Supervisory Board has so far assessed that an internal audit function is unnecessary. The need for internal audits is reassessed annually. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 13/21
5.10.7. The Committee recommends that the supreme governing body establish a nomination committee with at least the following preparatory tasks: describe the qualifications required in the two governing bodies and for a given position, state the expected time commitment for a position and evaluate the balance of skills, knowledge and experience available in the two governing bodies. annually evaluate the structure, size, composition and performance of the governing bodies and make recommendations to the supreme governing body with regard to any changes, annually evaluate the skills, knowledge and experience of the individual members of the governing bodies and report such details to the supreme governing body, consider proposals submitted by relevant persons, including shareholders and members of the governing bodies, for candidates for executive positions, and identify and recommend to the supreme governing body candidates for the governing bodies. The Supervisory Board has decided not to establish a nomination committee because, given its size, the Supervisory Board finds that these tasks are best handled by the Board as a whole. 5.10.8. The Committee recommends that the supreme governing body establish a remuneration committee with at least the following preparatory tasks: make proposals, for the approval of the supreme governing body prior to approval at the general meeting, on the remuneration policy, including the overall principles of incentive pay schemes, for members of the supreme governing body and the executive board, make proposals to the supreme governing body on remuneration for members of the supreme governing body and the executive board and ensure that the remuneration is consistent with the company s remuneration policy and the evaluation of the performance of the persons concerned. The committee should have information about the total amount of remuneration that members of the supreme governing body and the executive board receive from other companies in the group, and oversee that the information in the annual report on the remuneration of the supreme governing body and the executive board is correct, true and sufficient. TK Development has a remuneration committee that is composed of the Chairman and Deputy Chairman of the Supervisory Board. The committee deals with at least the following preparatory tasks: making proposals, for the approval of the Supervisory Board prior to approval at the General Meeting, on the remuneration policy for the Supervisory Board and the Executive Board; making proposals to the Supervisory Board on remuneration for members of the Supervisory Board and the Executive Board, and ensuring that the remuneration is consistent with TK Development s remuneration policy and the evaluation of the performance of the persons concerned; overseeing that the information in the Annual Report on the remuneration of the Supervisory Board and the Executive Board is correct, true and sufficient. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 14/21
5.10.9. The Committee recommends that the remuneration committee do not consult with the same external advisers as the executive board of the company. The Chairman and Deputy Chairman do not use the services of external advisers. 5.11. Evaluation of the performance of the supreme governing body and the executive board 5.11.1. The Committee recommends that the supreme governing body undertake an annual evaluation of the performance and achievements of the supreme governing body and of the individual members of the body. 5.11.2. The Committee recommends that the chairman be in charge of the evaluation of the supreme governing body, that the outcome be discussed in the supreme governing body and that the details of the procedure of self-evaluation and the outcome be disclosed in the annual report. Once a year the Supervisory Board systematically evaluates its work and competencies with a view to continuously improving and streamlining its work. The Chairman is in charge of this internal evaluation of the Supervisory Board. TK Development s Annual Report contains details about the procedure of self-evaluation and the outcome. 5.11.3. The Committee recommends that the supreme governing body at least once every year evaluate the work and performance of the executive board in accordance with pre-defined criteria. 5.11.4. The Committee recommends that the executive board and the supreme governing body establish a procedure according to which their cooperation is evaluated annually through a formalised dialogue between the chairman of the supreme governing body and the chief executive officer and that the outcome of the evaluation be presented to the supreme governing body. The Supervisory Board carries out one annual systematic evaluation of the Executive Board s work and competencies, including communication and collaboration. The evaluation includes a review of the results achieved compared to targets set, and addresses the need to change future work processes. Once a year the Chairman of the Supervisory Board and each Executive Board member discuss and evaluate the work of the Executive and Supervisory Boards and their cooperation in the past year. The result of this discussion is submitted to the full Supervisory Board. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 15/21
6. Remuneration of members of the governing bodies 6.1. Content and form of the remuneration policy 6.1.1. The Committee recommends that the supreme governing body adopt a remuneration policy applicable to the supreme governing body and the executive board. 6.1.2. The Committee recommends that the remuneration policy and any changes to the policy be approved by the general meeting of the company. 6.1.3. Committee recommends that the remuneration policy include a thorough description of the components of the remuneration for members of the supreme governing body and the executive board. 6.1.4. The Committee recommends that the remuneration policy include: the reasons for choosing the individual components of the remuneration, and a description of the criteria on which the balance between the individual components of the remuneration is based. The Supervisory Board has adopted a remuneration policy for the Supervisory and Executive Boards and assesses the need for policy changes once a year. The Group s remuneration policy has been approved by the shareholders in General Meeting. Any changes made to the policy will be submitted to the General Meeting for renewed approval. TK Development s remuneration policy appears from the Company s website. The Group s remuneration policy comprises all pay elements, including fixed and variable pay, with the latter consisting of short- and long-term incentive schemes. TK Development A/S wishes to make use of incentive schemes for the Executive Board and a group of key executives. The basic philosophy underlying these schemes is to tie executive staff members closer to the Company and to enhance their commitment in pursuing financial gains for TK Development. The Annual Report reviews the current incentive schemes. The Supervisory Board finds that the remuneration policy, which combines fixed and variable pay to the Executive Board, with the latter consisting of short- and long-term incentive schemes, contributes to ensuring convergence between an incentive for the Executive Board and the short- and long-term value generation for the Company s shareholders. The remuneration policy is based on the Company s specific circumstances and is assessed to be reasonable in view of the tasks and responsibilities at hand. The remuneration policy is available on the Company s website, www.tkdevelopment.dk. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 16/21
6.1.5. The Committee recommends that, if the remuneration policy includes variable components, limits be set on the variable components of the total remuneration package, a reasonable and balanced linkage be ensured between remuneration for governing body members, expected risks and the value creation for shareholders in the short and long term, there be clarity about performance criteria and measurability for award of variable components, and there be criteria ensuring that vesting periods for variable components of remuneration agreements are longer than one calendar year. 6.1.6. The Committee recommends that remuneration of members of the supreme governing body do not include share or warrant programmes. 6.1.7. The Committee recommends that if members of the executive board receive share-based remuneration, such programmes be established as roll-over programmes, i.e. the options are granted periodically and should not be exercisable earlier than three years from the date of grant. An explanation of the relation between the redemption price and the market price at the time of grant should be provided. The remuneration policy for the Supervisory Board and Executive Board adopted by the General Meeting contains variable components as regards the Company s Executive Board. In the opinion of the Supervisory Board, the remuneration policy ensures a reasonable, balanced correlation between remuneration, foreseeable risks and the long- and short-term value creation for the shareholders. Every year, the Supervisory Board reviews the remuneration payable to the Executive Board by comparing it to that payable to executive boards of other comparable companies with international activities. The performance criteria and measurability for awarding variable remuneration components are clear. So far, the Supervisory Board has decided not to set limits for how high a portion of the total remuneration may be constituted of variable components, as the amount of bonus will only be paid if a minimum 8 % return on equity is achieved. Until further notice, the amount of bonus is expected to account for a minor portion only relative to the fixed pay elements. As bonus is only paid if a minimum 8 % return on equity is achieved for an individual financial year, the Supervisory board assesses that the remuneration policy ensures constant alignment between the interests of the Executive Board and the shareholders. It has therefore been found unnecessary to establish criteria ensuring that the vesting period for variable pay elements, wholly or in part, is longer than one financial year. The Supervisory Board members are not remunerated via incentive schemes and bonus programmes. Incentive schemes for the Executive Board are roll-over programmes whenever possible. In 2011, the Supervisory Board issued warrants to the Executive Board and other executive staff members. The warrants issued can be exercised at the earliest after three years. The redemption price rises successively over time to reflect an advance return to the Company's shareholders and is higher than the market price at the time of allocation. No warrants were granted to the Executive Board and other executive staff members in 2012. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 17/21
6.1.8. The Committee recommends that, in exceptional cases, companies should be able to reclaim in full or in part variable components of remuneration that were paid on the basis of data, which proved to be manifestly misstated. 6.1.9. The Committee recommends that termination payments should not amount to more than two years annual remuneration. In exceptional cases TK Development is entitled to demand the partial or full repayment of variable pay elements paid on the basis of information subsequently found to be erroneous. Under the Executive Board s service agreements, the individual Executive Board member may give notice of termination no later than three months after the occurrence of an extraordinary event (change of control), such termination to take effect 12 months after notice has been given. The Executive Board member may demand to be released from his or her duties during the period of notice, with the usual remuneration being payable during such period. The Executive Board members are not subject to any other special severance terms. The term of notice for Executive Board members is 12 months on the part of the Company and six months on the part of the member. It is company policy to ensure that Executive Board members have an incentive to work dedicatedly in the interests of the Company and its shareholders in the event of a merger, takeover bid or other extraordinary situations. Against this background, the Supervisory Board may decide, on the basis of a specific assessment, to pay a retention bonus whereby Executive Board members receive a special consideration, however, not exceeding 12 months fixed salary, for example in the event that the Company merges with another company or if another company takes over all the Company s activities, subject to the General Meeting s approval. 6.2. Disclosure of the remuneration policy 6.2.1. The Committee recommends that the remuneration policy be clear and easily understandable and that it be disclosed in the annual report and posted on the company s website. 6.2.2. The Committee recommends that the company s remuneration policy and compliance with this policy be explained and justified in the chairman s statement at the company s general meeting. 6.2.3. The Committee recommends that the total remuneration granted to each member of the supreme governing body and the executive board by the company and other consolidated companies be disclosed in the (consolidated) financial statements and that the linkage with the remuneration policy be explained. The content of TK Development s remuneration policy is outlined in the Management Commentary in the Group s Annual Report, and the overall remuneration policy is published on the Company s website. The remuneration policy, including compliance with the policy, is addressed in the Chairman s report at TK Development s General Meeting, held every year in May. The Annual Report provides details about the remuneration paid by the Company and the Group as a whole to each member of the Executive and Supervisory Boards, and accounts for the connection between the remuneration and the adopted remuneration policy. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 18/21
6.2.4. The Committee recommends that the details of any definedbenefit schemes offered to members of the supreme governing body or the executive board and the actuarial value of such schemes as well as changes during the year be included as part of the information on the total remuneration. 6.2.5. The Committee recommends that the most important aspects of retention and severance programmes be disclosed in the company s annual report. 6.2.6. The Committee recommends that the proposal for remuneration of the supreme governing body for the current financial year be approved by the shareholders at the general meeting. 7. Financial reporting No employees in the Group are comprised by defined benefit pension schemes. The most important aspects of any retention and severance programmes are disclosed in the Group s Annual Report. The remuneration payable to the Supervisory Board for the current financial year is adopted at the same time as the Group s Annual Report at the Company s Annual General Meeting. 7.1. Other relevant information 7.1.1. The Committee recommends that the annual report and other financial reports be supplemented by additional financial and nonfinancial information, if deemed necessary or relevant in relation to the information needs of the recipients. The Group prepares annual reports according to IFRS and additional Danish disclosure requirements regarding annual reports of listed companies. The Group s Annual Report is supplemented by additional financial and non-financial information, if considered necessary or relevant in relation to the information needs of the recipients. The disclosure of non-financial information is upgraded on an ongoing basis, both at the Company s website and in annual reports. 7.2. Going concern assumption 7.2.1. The Committee recommends that, upon consideration and approval of the annual report, the supreme governing body decide whether the business is a going concern, including supporting assumptions or qualifications where necessary. Upon consideration and approval of the Annual Report, the Supervisory Board decides whether the business is a going concern, including supporting assumptions or qualifications where necessary. TK Development A/S Vestre Havnepromenade 7 9000 Aalborg www.tk-development.dk CVR 24256782 Page 19/21