APPLICATION FOR PRE-QUALIFICATION OF CONTRACTORS FOR RENOVATION/ INTERIOR FURNISHING WORKS Last Date of Submission: 9 th February 2016 1
NOTICE FOR INVITING APPLICATIONS FOR PRE-QUALIFICATION OF CONTRACTORS Introduction IDBI Bank is a Public Sector Bank having its Headquarters at IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005. Bank proposes to carry out renovation/ interior furnishing works for its existing office premises at CBD Belapur, Navi Mumbai. The Bank invites application for pre-qualification from reputed, experienced and Indian Registered contractors/firms for pre-qualificationfor the following disciplines viz, Civil &Interior furnishing works, renovation of Toilet, supply and installation of modular furniture for its office premises at CBD Belapur, Navi Mumbai. The contractor should meet the minimum qualifying criteria as mentioned in the Prequalification document for the respective works for getting pre-qualified. The detailed Pre-qualification document can be downloaded from Bank s website www.idbi.com. The contractors should according to their eligibility apply for the specific discipline & category of work only. Contractors who wish to apply for more than one discipline & category should do so through separate application. Application complete in all respects should reach General Manager (FIMD), IDBI Bank Ltd, 4 th Floor, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 in a sealed cover super scribing Application for Prequalification of Contractors (Category and discipline to be filled). No Joint venture or Consortium of firms shall be allowed and the contractors should meet the above criteria by themselves.the desired contractors should apply on the prescribed documents as per the PQ document along-with documentary evidence for the following: (1) Audited Balance Sheet for the last three years i.e. 2012-13, 2013-14 and 2014-15. (2) Completion Certificates from Clients / Owners, (3) Plant & Machinery holding, (4) Manpower details, (5) Details of pending litigation etc., if any (6) EPF Regn.no along with copy of challan for the month of March 2015. (7) PAN (8) VAT Regn. No. along with Valid Clearance Certificate. (9) Bank Solvency Certificate for 40% value of Pre-qualification Limit issued not before December 2015. (10) Certificate of Incorporation in India. Last date of receipt of pre-qualification application is 9 th February 2016 upto 5.00 pm. The delayed application shall not be considered. Corrigendum/ addendums, if any to this NIT shall only be posted on IDBI Bank s website. 2
Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if many applications are received satisfying the basic pre - qualification criteria. Bank also has the right to reject all the applications and go in for re-advertisement without assigning any reason. Mumbai S/d 29 th January 2016 General Manager (FIMD) 3
Renovation/ Interior Furnishing works Minimum Pre-Qualification Limits The contractors should meet the following minimum qualifying criteria for different works for getting prequalified. (Amount in Rs in Lakhs) Group Civil and Interior Furnishing works Toilet renovation works including Plumbing works Modular Furniture works Prequalification limit (Project cost approx.) Average Annual turnover during last 3 years (ending 31.03.2015) Past Experience in completed similar works during last 7 years (as on 31 st Dec 2015) (To fulfill either of three options) Single Two Project Three Projects Project (each at least) (each at least) 230.00 69.00 184.00 115.00 92.00 124.00 37.00 99.00 62.00 50.00 100.00 30.00 80.00 60.00 40.00 Definition of Similar Works for different categories of works is as under: Discipline Civil and Interior Furnishing Works Toilet renovation works including plumbing works Modular furniture works Definition of Similar Works Civil works, Partition works, False ceiling works, Painting works and flooring works Flooring works, Waterproofing works, Plumbing & sanitary works including sewage connection Supply and installation of modular furniture Modification & re-fixing of existing modular furniture Additional Criteria: One completed similar work costing not less than amount equal to 40% of the Project cost with some Central Govt./ State Govt./ Banks/ Central PSUs having superior specifications. 4
Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. The bidder should have their office based in Mumbai (preferably Navi Mumbai) with sufficient no.of technically qualified staff. 4. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected. 5. Any information furnished by the applicant is found to be incorrect at a later stage; the contractor is liable to be debarred from tendering / taking up any future work in the Bank. The Bank reserves the right to verify the particulars furnished by the applicant independently. 6. The tender/price bid will be issued to those Bidders who meet the pre-qualification criteria. No eligibility will be changed at any circumstances. 7. No Correspondence will be made with un-qualified bidders. 8. The bidder must not have been blacklisted by any of the public sector Banks/Private Banks/Co-operative Banks/Any Govt./Semi Govt. Dept in last 5 years nor shall their name be figured in the IBA caution list. An undertaking on the company/firm s letter head has to be given by the bidder. 9. IDBI Bank Ltd reserve the right to modify the eligibility criteria, to decide on cut off date of implementation, to accept or reject any application, to annul the Pre-Qualification process, to reject all applications or accept new applications at any time, without assigning any reason or incurring any liability to the applicants. 10. For the purpose of pre-qualification, applicants will be evaluated on the basis of minimum stipulated financial and past-experience criteria. 11. References, information and certificates from the respective clients certifying suitability, technical knowhow or capability of the applicant should be signed by an officer not below the rank of an Executive Engineer or equivalent. 12. The applicant may furnish any additional information which he thinks is necessary to establish his capabilities to successfully complete the works. The applicants are however, advised not to furnish superfluous information. No information shall be entertained after submission of pre-qualification documents unless it is called for by IDBI Bank Ltd 5
13. The past experience in similar nature of work should be supported by certificates issued by an Officer not below the rank of Executive Engineer or equivalent. Work experience/ Completion certificate shall be supported with copies of Work Order and Full Payment & TDS certificate issued by the owner for the work executed. 14. The gross annual turnover should be certified by the Chartered Accountant. Year in which no turnover is shown would also be considered for working out the average. 15. Prospective applicants may request for clarifications on the pre-qualification document, if any on or before 4 th February 2016. No request for clarification will be considered after that date. 16. Pre-qualification letters/ intimation will be sent to only those successful applicants who meet the qualifying criteria. 17. In case of supply of Modular Furniture, the bidder should be a parent manufacturer and have factory with all in house facilities and machineries for its manufacturing. Location of factory with details of the machinery and QC equipment should be submitted. 18. For any further clarification, the applicant may contact in the numbers during office hours GM (FIMD) 022-6655 2061 or AGM (FIMD) 022-6655 2712. 19. Address of the premises where work is to be carried out IDBI Building, Plot No 39/40/41, Sector 11, CBD Belapur (Opp CBD Belapur Railway Station) Navi Mumbai 400 614 Date: 29 th January 2016 Place: Mumbai 6
Application form for Empanelment of contractors ANNEXURE A BASIC INFORMATION ABOUT THE FIRM S No Details To be Furnished by the Bidder 1 Name and complete address of applicant 1a 1b 1c 1d 1e 1f 2 Telephone / Fax no. Name of Contact person Mobile No: of Contact person Working e-mail ID Name of Directors/ Partners with their addresses, telephone number, email Designation of individual authorized to act for the organization Legal Status of the applicant (attach copies of original documents defining the legal status) The applicant is 3 4 5 a. An Individual b. A proprietary firm c. A firm in Partnership d. A limited company (Private or Public) or Corporation Date of incorporation / commencement of business Particulars of Registration with various Government bodies/ organization (attach attested photocopy) 6 Experience as Prime contractor (In Years) 7 Was the applicant ever required to suspend any work for a period of more than six 7
8 9 10 monthscontinuously after commencement of thework? If so, give thename of the project & reasons of suspension of work. Has the applicant or anyconstituent partner in case ofpartnership firm, ever abandoned the awarded work before its completion? If so, give name of the project and reasons for abandonment. Has the applicant, or anyconstituent partner in case ofpartnership firm ever been debarred / black listed fortendering in any organization at any time? If so, give details Has the applicant or anyconstituent partner in case ofpartnership firm, ever beenconvicted by a court of law? If so, give details. Other Details: 11 a. EPF No & valid upto b. Sales Tax Regn No & valid upto c. Clearance of Sales Tax upto d. PAN No e. Service Tax Registration No (Copies to be enclosed) 12 13 Location of the Factory (in case of Modular furniture supplier) Any other information considered necessary but not included above 8
ANNEXURE B FINANCIAL POSITION & MISCELLANEOUS INFORMATION 2012-2013 (In Lakhs) 2013-2014 (In Lakhs) 2014-2015 (In Lakhs) 1 Gross Annual Turnover 2 Net Profit/Loss 3 Net worth (Paid up capital +reserves) as on 31 st March 2015 3 Copy of Audited Financial Statements for past 3 financial years (Enclosed) 4 Copy of Income Tax returns for the past 3 financial years (Enclosed) 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letter / Letters from the Bank (Enclosed) 7 Have you ever been disqualified / levied penalties in any work contract in the past 8 If YES give details YES YES YES YES / NO / NO / NO / NO 9 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any 9
give details) 10 Name & contact Nos. of the two persons / organizations, preferably Banks / Govt. Organization for whom you have carried out works, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 10
ANNEXURE - C Major Works executed (As per Discipline and Category applied for) (Copies of the completion certificate to be enclosed) A. List of important works executed by the Agency during last Seven years (as on March 2015) as indicated in Terms and conditions of empanelment. (Separate Sheet can also be enclosed if required) S. No Name of the Employer / Owner & Location. Also indicate whether Govt. or Semi- Govt., or Private body with full Postal Address. Nature of work involved in thecontract, Commercial premises, Banks, etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Date of Completion Stipulated Date of completio n Actual date of completion If the work was delayed beyond stipulated date of completion, give reason for the delay Whether work was left incomplete or contract was terminated from either side? Give Details Any other relevant information 11
List of important works which are in progress as indicated in Terms and conditions of empanelment. ANNEXURE D S. N o Name of the Employer / Owner & Location Nature of work involved in the contract, Residential, Commercial premises, Banks, Hotels etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Stipulated Date of Completion If the work was delayed beyond stipulated date of completion, give reason for the delay Present stage of work Any other relevant information 12
List of Technical personnel in your establishment giving details about their technical qualification and experience ANNEXURE E Sr No. Name Age Qualifications Project Experience Nature of works handled Name of the project Handled Date from which employed in your Organization Indicate special experience in Advance Management Techniques like CPM / PERT and the projects in which such techniques were employed 1 2 3 4 Indicate other points if any, to show your technical and managerial competency to indicate any important point in your favour. 13
ANNEXURE F FORMAT OF PERFORMANCE REPORT PERFORMANCE REPORT IN RESPECT OF M/S 1 Name of the Project work & Location 2 Agreement Amount 3 Estimated Cost 4 Tendered Cost 4a Completed Cost of work 5 Start Date 6 Completion Date i. Stipulated Date of Completion ii. Actual Date of Completion 7 Amount of Compensation levied for delayed completion, if any 8 Performance Report a. Quality of Work Very Good Good Fair Poor b. Resourcefulness c. Financial Soundness d. Technical Proficiency e. General Behaviour 9 Any other Information Dated: Executive Engineer or Equivalent Note: a. The performance report is to be submitted separately for each work. This report is to be signed by the authority of owner not less than the rank of Executive Engineer or equivalent, b. The report is to be submitted preferably in the above performa. In case, different performa is used, the applicant shall ensure that the report/ certificate shall contain the above information. 14
From To The General Manager, FIMD, 4 th Floor, IDBI Bank Ltd.,IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 Sub: Pre-Qualification of Contractors Sir, LETTER OF TRANSMITTAL (ON THE LETTER HEAD OF APPLICANT) Having examined the details given in Notice for Pre-qualification and Prequalification Application documents for the above work, we hereby submit our qualification and relevant documents. 1.We hereby certify that all the statements made and information supplied in the enclosed forms A to F and accompanying statements are true and correct. 2.We have furnished all information and details necessary for pre-qualification and have no further pertinent information to supply. 3. We have submitted the requisite bankers certificate/ performance reports and authorize IDBI Bank Ltd or their representatives to approach individuals, employers, firms and corporations to verify our submittals, competency and general reputation. 4. We hereby confirm that we have read and understood all the stipulations given in this prequalification documents and the decision of IDBI Bank Ltd with regard to our prequalification shall be final and binding on us. 5. We have submitted the following certificates in support of our meeting the minimum qualifying criteria of completed work(s) specified in para 2.1 of Section 2 for having successfully completed the following works: 1 2 3 Name of the Works Certificate From Enclosures: Date of Submission (Seal of Applicant) (Signature of Applicant) 15
CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filled and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax Registration 6. Copy of Service Tax Registration 7. Copies of Audited Financial Statements for the Past 3 financial years. 8. Copies of Income Tax returns submitted for the past 3 financial years. 9. Copies of Credit Facilities Sanction Letters from Bank including Solvency Certificate from Bank. 10. Copies of Work Orders & Completion certificates in support of the details given in Annexure I ( Supporting documents for Pre-qualification, including Tax Deducted at Source (TDS) certificates in respect of completion certificate submitted) 11. Sample photographs of Projects Completed by your firm (Min.3 Nos) 12. Detailed list of machineries available and photographs of those machineries (applicable in case of modular furniture suppliers) 13. Any other supporting documents. ****** 16