what you need when you need it...
who is Access Office Systems? Access Office Systems has been the leader in records management systems for over 30 years in Australia. We have helped many companies increase their profitability simply by updating their filing system. colour coded edges make categories easy to spot, saving time In September 2008 Access Office Systems merged with FILEforce, making the organisation possibly the strongest source of knowledge, information, products and services in records management in Australia. Because we are aware that every company s needs are different, we have developed the largest range of systems with the best quality components to suit every area of a company s operations. European designed, most components for the APAC region are made in Australia. Access Office Systems sells well designed, specialist, premium filing products and solutions not always available through stationers. All products are thoughtfully designed and manufactured with years of customer feedback carefully considered for continuous refinements. Our business is all about helping clients achieve maximum efficiency, and we know that superior product design slashes the costs of running the system. 2
col r tab labels never peel back and catch files moving in and out like other labels can of the total cost of running a filing system, staff represent 80%, floor space 10% and surprisingly, 10% 80% equipment and supplies represent only why is efficient, neat filing so important? 10% Records Management Association of Australia Managing workplace information is a critical accountability issue for all businesses, large and small. Yet few realise, they could be wasting up to half of their valuable human resources time trying to operate inefficient systems that have grown ad hoc without proper planning. Nobody seems to think about their records management system until it gets out of hand. Then they face replacement and redesign costs - money well spent, but why not start with a good system in the first place? Putting some thought into that initial outlay will save you thousands when it comes time to solve the problem of poor planning. we have been helping customers source the right records management solutions for over 30 years It costs nothing to talk to us about your needs. Why not take advantage of over 30 years experience in information management and filing? 3
our ladderack system lets you create long, continuous rows. This eliminates reshuffling time with a growing pull out system. shelves are really handy save valuable floor space with this neat, efficient system Woolworths head office, Brisbane 4
brilliantly simple features... Common in Europe, but not very widely known in Australia, the T-Glide system s clever lateral thinking makes it the best choice for most hard copy filing needs. All files hang from a central rail making the labelled edge always straight. Files and misfiles are much easier to find at a glance. (See photo at left) Files don t sag and become worn from leaning on their spines. our systems are flexible, practical and easy to use. When you need to grow or shrink the system, you can push files along the rail to make space, rather than shuffling them in and out. Lateral systems also save a lot of floor space. Not only can you can fit more files into this configuration; the open drawer space that 2-4 drawer cabinets take up is conveniently eliminated. A wide variety of file folders are available. Slim, bulky, A3, plan size and CD hangers are just some of the folder options - all hanging from the same central rail system. The files can all be fitted with document clips, so suspension file and manilla folder become one. This saves on disposable paper product, additional purchase of manilla folders, and space. The T-Glide folders are made from extremely durable, dense manilla material and are made to be re-used again and again. Simply overlay the labels. 5
packed with thoughtful design features, the T-Glide folder design is a suspension sling, a manilla folder and a tab, all in one! Outguides signal the position of removed files. Index guides signal the position of groups. Pockets for thin files up to 5mm. Foolscap, A4 and A5. 6
the T-Glide hook The T-Glide hook is the secret to the inherent neatness of this system. It locks the file in place from the centre. To remove, simply push, pivot, and pull out. colour coded files Standard Print or made to order with your own print format, including your company logo. We provide a range of coloured edges for your files, should you wish to categorise your system for at-a-glance ease of use. Desk stand label protectors Our manilla is a high quality dense paper, making it very hard wearing and re-usable. Coloured files We provide a laminated label protector for your labels, which will help them last a lot longer, just like the Col r tab labels, at right. labels scored on fold the Col r tab label Col r tab Other Other labels peel off over time and catch on other files. A handy fold back flap on the file helps secure loose documents. Col r tab labels have a skirt on the exterior laminate, and are scored to split along the outer edge where they fold. This makes them stick better, permanently. Other labels, whether laminated or not, are not scored and have no skirt. Over time they will start to peel back and catch on other files. Col r tab labels the Jalema clip With T-Glide smart dividers, you can customize inside your files to suit your needs. The slimmer profile of the Jalema clip means that in a larger installation, you get metres of additional space. Standard or generic file clips are thicker in profile, occupying an additional 2-5mm per file. This can add metres in a substantial installation. Archifix Jalema clip 7
Wall mounted brackets Polypropylene bulk files. A3 sized files Single and polypropylene multiple CD file Plain colour labels for generalised identification Col r tab labels are available in the following options: ALPHA STARTER KIT: 4000 labels graded to frequency of use. TOP-UP PACKETS: For Alpha kit and numeric labels, individual letters packed in 100 s. ALPHA and/or NUMERIC DISPENSERS: 500 of each letter or number. YEAR LABELS: Dispensers of 1000 or packets of 100. PLAIN COLOUR LABELS: Dispensers of 500 or packets of 100. The shelf file box is a great alternative to T-Glide when activity is low and files will not have a life of more than 12 months. Much better than a toast rack as individual boxes allow easy insertion within the system. 8
housing options Compare the floor space savings between a set of drawer cabinets and a lateral filing system. LATERAL 2 FILING.62 m 2-4 DRAWER CABINETS 1 cupboard of T-Glide = 9.5 drawers 1.6 m 2 Access Office Systems offer a range of different housings providing alternatives in looks, security dimensions and capacities. The largest of our cupboards holds the equivalent of 2.4 four drawer filing cabinets with flexible, receding lockable doors that do not take up floor space when opened. The cupboards can be fitted with a combination of shelves, files and computer data storage fittings. Available dimensions are 500mm deep x 1200mm wide by either 1000, 1400, 1600 or 2000 high. The open bay cupboard is an inexpensive option. They can be individually free standing or built into a bank or utilised within the Denstor system to save even more space. Standard size is 2175mm high x 900mm wide and 430mm deep. Ladder racks (pictured on page 4 in the Woolworth s installation in combination with open bays) offer flexibility of length with easy, fast erection. The system allows files to pass right past uprights providing long, unbroken runs of files. Available in 6 or 7 levels. The ladder rack erects quickly and enables long runs of files to move past the uprights. Tip: Always look for a tilt protection device that is NOT merely a wedge. As the cost of doing business continues to rise, investment in the right storage configuration for your business can save time and money. MODEL 2 HIGH DENSITY LOW ACTIVITY Maximum compacting potential for areas requiring limited storage and retrieval activity. MODEL 1 HIGH ACTIVITY More than one person can access this configuation at one time. 9
Australia 1300 657 447 Singapore +65 6746 6733 Malaysia +603 7727 7821 accessofficesystems.com T-Glide is proudly distributed by Access Office Systems T-Glide is a registered trademark of Filewell Systems Pty Ltd