KITSAP COUNTY invites applications for the position of: HUMAN RESOURCES ANALYST SALARY: $27.32 - $34.87 Hourly $56,825.60 - $72,529.60 Annually OPENING DATE: 06/08/15 CLOSING DATE: 07/17/15 11:00 PM GENERAL STATEMENT: The incumbent performs professional human resources work in the areas of employee recruitment and selection, classification and compensation, benefits administration, human resources research and analysis, program development and implementation, human resources management information systems and assist with labor negotiations. The Human Resources Analyst may be assigned lead responsibilities over support or technical staff on a continuing or project basis. Work is performed under general supervision and employee regularly exercises discretion, independent judgment, and initiative within statutory requirements and established policies, guidelines, and procedures. Work is reviewed periodically for accuracy, statutory conformance and compliance with performance standards. Distinguishing Characteristics: Human Resources Analyst is journey level Human Resource consultant responsible to provide professional level consultation and produce professional level work products. This classification may provide training to supervisors and employees and will work one on one with supervisors, executives and staff to assist with all types of HR needs. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS: Required Education and Experience Bachelor s degree in human resources management, industrial relations, public or business administration, psychology, or a related field from a college or university accredited by the US Department of Education, AND Two years of professional/technical human resources experience; OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work. Preferred Education, Experience or Other Qualifications Experience unionized environment. Experience using and NEOGOV recruiting software and other Human Resource Information Systems.
Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment the successful candidate may be required to: Submit official transcripts from an accredited college or university if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. At time of appointment the successful candidate must: (Evidence of ability to obtain these by appointment may be required at any time in the selection process.) Be able to fulfill all traveling requirements of this position and meet the qualifications and guidelines of the Fleet Risk Control Policies in the operation of a motor vehicle on County business. Required Knowledge, Skills and Abilities: Knowledge of: Human Resources techniques utilized in employee relations, discipline, investigating complaints, recruitment, classification, testing, job analysis, wage and salary administration, record keeping, labor relations and training. Statistical analysis methods and techniques. Interviewing techniques. Principles, practices, and techniques of public human resources administration and management. Application and interpretation of federal, state and local rules, regulations, codes and ordinances, and Equal Employment Opportunity/Affirmative Action as they relate to area of assignment. Basic information system principles and human resources applications. Use of software including Microsoft Office Word and Excel Skills and/or Ability to: (Competencies) Accountability, Professionalism and Initiative - Appear for scheduled work with regular, reliable and punctual attendance. Work over 40 hours in a week, on occasion may require holidays and weekends, as needed. Application of Policy and Law Understands and consistently applies relevant laws, regulations, resolutions, ordinances, codes, rules, policies and procedures. Service to Others/Building Successful Relationships Establishes and maintains effective working relationships with employees, applicants, County officials, coworkers, union representatives, and the general public. Communications - Communicate over the phone and in-person detailed and often sensitive information effectively, both orally and in writing. Conduct effective meetings and interviews. Problem Solving - Research, investigate, analyze and resolve problems including employee issues, in a logical manner. Decision Making - Apply judgment and discretion in resolving varied and complex human resources problems and in interpreting policies, contracts, and regulations. Productivity and Quality Output- Gathers, analyzes, evaluates, and prepares clear and concise reports or recommendations. Develops, prioritizes, balances and completes short term goals. Creates high quality work product. Input accurately and retrieve information from the computer system. Negotiation Effectively work with others to understand interests and actively strive
to achieve agreements or resolve differences in a timely manner. Manage Projects- Manages all stages of projects to ensure that commitments are met in a timely manner, and within budget. WORKING CONDITIONS/PHYSICAL ACTIVITIES: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions). Positions in this class typically require: Work performed in an office environment. Some fieldwork may be required when conducting investigations, interviews, desk audits and attending meetings. Sitting and/or standing for extended periods of time. Access to guaranteed, reliable transportation is required as needed. Walking short distances. Reaching, handling/grasping documents. Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately both in-person and on the telephone. Repetitive motions for computer use. Exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files or materials. Incumbents may be: Exposed to potentially hazardous conditions when dealing with violent or hostile individuals. ILLUSTRATIVE EXAMPLE OF DUTIES: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Essential Job Functions: Job Classification: Develop classification specifications and maintain County-wide classification plans. Conduct classification studies of existing and new positions, including on-site analysis of duties and responsibilities, salary surveys, and internal comparability analysis. Recommend classification and compensation changes. Prepares classification reports and staff reports which document and justify the recommendations for approval by the appropriate authority. Prepare resolutions. Compensation: Maintain County-wide compensation plans and ensure that the County s plan is competitive, cost-effective and equitable in relation to internal comparisons, external comparisons and contemporary compensation practices and techniques. Research salary and benefit trends, develop, conduct and participate in surveys and studies of other comparable entities; gather, compile, and analyze information to determine appropriate market based compensation. Conducts job evaluations and analysis to resolve internal equity issues and assists in development and administration of a wide variety of internal pay practices, including step increases, premium pay or other. Recruitment and Selection:
Assists and advises department in recruitment and selects of employees. Determine recruitment/selection methods and strategies, scoring techniques, developing job-related interview questions, supplemental questionnaires, experience and education screening criteria and further testing processes; monitors and may participate in the oral interview process, assuring compliance with applicable laws, regulations and policies. Consult with department heads, provides advice and guidance related to the employment process. Research methods and material used in developing fair and job-related examinations; develop, coordinate and administer validated examinations; conduct statistical analysis of examination results when required. Civil Service: May be appointed to serve as Chief Examiner with responsibility to manage and oversee the Civil Service Commission recruitments for the Sheriff s Office Personnel. Conduct classification reviews on new and existing Civil Service classifications and prepare recommendations. Represent the County before and make presentations to the Civil Service Commission. Benefits: May serve as the County s Benefit Administrator assigned to develop and manage the County s benefits programs with an emphasis on insurance benefits (health, dental, life, LTD, etc.), COBRA administration, deferred compensation and retirement programs. Work with providers and benefits consultant to resolve contract issues and adoption by Board of County Commissioners, coordinate plans and implement changes. Coordinate open enrollment activities, communication with employees regarding changes through newsletters and other means. Serve as staff person to the Medical Benefits Committee. Assist with benefit administration as assigned. Assist departments and employees with benefit issues and plan interpretation. Responsible for ensuring that all insurance activities are in compliance with the requirements of the law including HIPAA. If assigned as a Benefits Generalist, assists assigned departments and employees with benefit issues and concerns and serves as liaison between the benefits manager and the operating departments. Employee/Labor Relations: May interpret and administer labor contracts, represent the department in grievance handling generally at the pre-litigation stage. Conduct confidential research for labor negotiations. Assists counsel in arbitration proceeding involving contract interpretation and disciplinary matters. Assist in the resolution of complaints and grievances; investigate and analyze situation and evaluate information to make recommendations on the resolution of situation; assist supervisors, managers and directors in resolving less complex human resources problems. Performance/Program Management:
Advise departments on personnel rules, practices and procedures, union contract provisions, County personnel rules, policies, benefits, and federal and state laws within assigned areas of responsibility. Advises department managers in a variety of sensitive and legally complex employee relations and discipline issues. Area of involvement include discrimination and EEO issues, sexual harassment, wage and hour violations, wrongful termination claims and other areas requiring both knowledge of employment law and expertise in organizational behavior. Administer the Kitsap County reimbursable Unemployment Insurance program. Assist departments and employees in problem resolution regarding concerns in areas of use of paid leave programs. Provide technical guidance and problem resolution to departments and staff on Family Medical Leave (FMLA) issues and State Family Leave issues. May coordinate and manage other programs such as employee recognition, new employee orientation, employee suggestion award program or other programs as assigned. Coordinate with the vendor and departments on unemployment related issues such as providing accurate reasons and providing applicable documentation for separations, coordination of witnesses for unemployment hearings. Training: Develop and conduct training for supervisory and management employees on the interviewing process, Family Medical Leave policies and procedures, performance management, sexual harassment and other laws and policies. Policies and Practices: Provides interpretation and guidance to managers and employees on legal and policy matters. Input, update, retrieve and manipulate data from the human resources information system in order to prepare reports, personal actions or forms. Prepare various government reports. Analyze, research alternatives, and recommend improvements to existing human resources policies, procedures, equipment, and operating systems of the division. Analyze, research legislation and regulations to determine effect on personnel programs and services. Other Job Duties: Perform other related duties as assigned. OTHER POSITION RELATED INFORMATION: Positions in this classification are: Classified as exempt from overtime under the Fair Labor Standards Act (FLSA) Non-represented and covered under the Kitsap County Personnel Manual. APPLICATIONS MAY BE FILED ONLINE AT: http://www.kitsapgov.com 614 Division St, MS#23 Port Orchard, WA 98366 Position #2015-HRAnalyst HUMAN RESOURCES ANALYST KS
360.337.7185 HUMAN RESOURCES ANALYST Supplemental Questionnaire * 1. I certify that I have read the complete job classification for this position and I am able to perform the essential functions of this position, with or without reasonable accommodations. YES NO * 2. I understand that all related experience must be listed under the Work Experience section of this application and that it must include a detailed explanation of my roles and responsibilities at each relevant employer. I also understand that resumes are not rated or reviewed for minimum and preferred qualifications and that an incomplete application or lack of details will disqualify my application. (Please note: The quality and completeness of the application will be considered in determining whether applicants will move to the next phase of the screening.) YES NO * 3. How do you meet the minimum qualifications for this position: Bachelor's degree in human resources management, industrial relations, public or business administration, psychology, or a related field from a college or university accredited by the US Department of Educaton AND two years of professional/technical human resources experience No degree, but at least six years of professional/technical human resources experience Education only No relevant experience * 4. Do you have experience working in a government/public sector environment? Yes No 5. If you selected yes, please describe your experience working in a government/public sector environment. Include your employer and your duties within that environment. * 6. Please provide details of your experience in the area of recruitment and selection. Describe the types of jobs for which you recruited, the average number of openings you managed, and your specific role in the process. All work experience described must be included on your application in order to be quantified. If you don't have experience in this area, please answer N/A. * 7. Please describe your experience with employee/labor relations. Please include the types of issues you have dealt with, and your specific role in the process. Include the number of unions and/or CBAs that you worked under, and your experience with investigating possible discipline or grievance issues in this type of environment. All work experience described must be included on your application in order to be quantified. If you don't have experience in this area, please answer N/A. * 8. Do you have experience supporting departments that operate under Civil Service guidelines?
Yes No 9. If yes, please describe your experience with Civil Service. * 10. Please describe any experience you have with delivering training to supervisors. Include in your answer the types of training and in what kind of environment (i.e. classroom/group, one-on-one, etc). All experience described must be included on your application in order to be quantified. If you don't have experience in this area, please answer N/A. * 11. Please describe your knowledge and experience with classification and compensation, especially any experience with design of plans and experience with reclassifications. * Required Question