ARIZONA PRE EMPLOYMENT CHECKLIST Employee Name: Property Name: Expected Start Date: ECA: Yes No **All documents must be completed and filed in the order of this checklist or the packet will not be accepted. ** Pre Employment Checklist AMC Application for Employment AMC Reference Check Form AMC Reference Check Form Authorization for Background Check Offer Letter A conditional offer of employment must be made, PRIOR to completing the preemployment packet. ALL EXEMPT offer letters must be pre approved by HR, before the offer is made. STEP 1: If you are hiring for an exempt position send the exempt offer letter to your state specific HR representative (before the offer is made) and they will obtain the approval signature from the employee relations manager. In the email requesting approval you must state how the position qualifies to be exempt, review the exempt approval procedure for a list of qualifications. After collecting all preemployment documents and organizing them in the order above, scan the entire pre employment packet in 1 file and email it to AZnewhires@amcllc.net. STEP 2: Once HR receives the pre employment packet they will run the background check and send you the drug test authorization form. Give the form to the applicant and send them to the drug testing facility listed on the form. The drug test authorization forms will expire so the applicant must take the test within 7 days. AMC only takes into consideration testing results for substances that are still illegal for all purposes in all fifty states. STEP 3: You will receive an email from HR once the applicant has passed both the background check and drug tests. At which point you will let the applicant know they are eligible for hire and solidify a start date. Notify HR of the employee s start date and confirm it s within the parameters of the new hire deadline. On the employee s first day of employment you will complete the new hire packet, before the employee completes any type of work. ***NO APPLICANT SHOULD PREFORM ANY WORK UNTIL YOU HAVE RECEIVED FINAL HIRE APPROVAL FROM HR*** NO EXCEPTIONS!! Signature (employee submitting packet) Submittal Date 1
Application for Employment Equal Opportunity Employer Apartment Management Consultants, LLC ( AMC ) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, or any other legally recognized protected basis under federal, state, or local law. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing undue hardship on AMC. Please inform the company s personnel representative if you need assistance completing any forms or to otherwise participate in the application process. GENERAL INFORMATION Last Name Middle Street Address First Date Home Number City, State, Zip code Business/ Cell Number Have you ever applied for employment with this company? If so, date last applied: Position Desired Are you available for Full time (Including weekends)? If not what hours can you work? Are you legally eligible for employment in the United States? Pay Expected Will you work overtime if asked? When can you start? 2
(If hired, verification of employment eligibility will be required consistent with federal law.) Other Special training or skills related to the position applied for: EDUCATION School Name & Location Course of Study College College High School Other Years Completed Did you Graduate? EMPLOYMENT HISTORY Company Name Address Telephone Employed From to Name of Supervisor Job title & Description of work Reason for Leaving Company Name Address Telephone Employed From to Name of Supervisor Job title & Description of work Reason For Leaving 3
Company Name Address Telephone Employed From to Name of Supervisor Job title & Description of work Reason for Leaving We will contact the Employer(s) Listed above unless you indicate Do not Contact otherwise OTHER INFORMATION Answer this question if you served in the US Armed forces. Branch of Service: Are you over 18 yrs old? Have you been bonded during the last 7 years? If so, with what Employer: Provide names of relatives working for AMC and relationship to you. (Information will be used only to ensure compliance with Nepotism Policy.) Have you signed or otherwise agreed to any non-solicitation, non-competition, or other similar agreement with any prior employer? If yes, explain: 4
Please be aware that the hiring process may include an on-site interview. Such interview may include tests or demonstrations to provide us with knowledge of your skills and abilities pertaining to the position being applied for. Please notify the interviewer of any reasonable accommodations that you may need for this process. ACKNOWLEDGMENTS Please read carefully and initial each paragraph before signing: I have disclosed all information that is relevant and should be considered applicable to my candidacy for employment. I understand, where permissible under applicable state and local law, I may be subject to a pre-employment background check after receiving a conditional offer of employment to investigate any criminal background and other matters related to my suitability for employment. I understand that a separate disclosure and consent form will be provided to me prior to any background check. I hereby certify that the information provided in this application is true in all respects. I understand that, if employed, any misstatement or omission of fact on this Application shall be considered cause for dismissal. I authorize AMC and its authorized representatives to contact my prior employers (with the exception of those that I have indicated herein should not be contacted), schools, and law enforcement agencies to supply any and all information concerning my qualifications for employment and to verify the information given by me herein for the purpose of verification of the information I have supplied. I release AMC and its related entities, as well as any individual or entity providing information, from any and all liability in connection with inquires and investigations, information given, decisions made or actions taken concerning my employment based on such information. I understand that employment with AMC is also contingent on my providing sufficient documentation necessary to establish my identity and eligibility to work in the United States. I hereby certify that, if employed by AMC, my employment with AMC will not violate any non-solicitation, non-competition, or other similar covenant or agreement that I have with any of my prior employers, if any, except as explained herein. I understand employment with AMC is also contingent on my ability to be bonded, where applicable and necessary. In consideration of my employment, I agree to conform to the policies and procedures if AMC. 5
I expressly understand and agree that, if employed, my employment has no specified term and may be terminated at will, with or without cause and with or without notice, by either me or AMC. I understand that no representation, whether oral or written, by any representative or agent of AMC, at any time, can constitute an implied or express contract of employment. I further understand that no representative or agent of AMC has the authority to enter into an agreement for employment for any specified period of time other than in a document signed by the CEO of AMC. I certify that all of the above information is true and complete, and I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination regardless of the time elapsed before discovery. Applicant s signature Date CONSENT FOR DRUG TESTING AND RELEASE OF INFORMATION Consistent with AMC s official substance abuse policy, which I acknowledge is available for my review upon request to AMC s personnel representative, and continuing AMC s efforts to provide a safe, healthy, and productive work environment, AMC requires the preemployment drug screening of all applicants who have been offered employment. AMC will not hire or rehire any individual who is currently using illegal drugs, not including prescribed drugs for which the applicant has a legitimate prescription, in any amount and regardless of frequency of use. AMC only takes into consideration testing results for substances that are still illegal for all purposes in all fifty states. In order to be considered for employment with AMC, I understand that I must submit to a urine drug test and a hair test as part of the application process. (Applicants living in Hawaii or Oregon will only submit to a urine test.) I hereby consent to provide these specimens at a location and within a time frame as specified by AMC, and at the expense of AMC. I also consent to the release of the drug test results and other test-related information to AMC and its representatives, the collection site, and the laboratory. Applicant s Signature Date 6
Authorization for Background Check Report After carefully reading this Background Check disclosure and Authorization form, I hereby authorize AMC, LLC to procure a background check report on me that is prepared by a consumer reporting agency. I hereby agree that a photocopy of this authorization be accepted with the same authority as the original, and I specifically waive any written notice from any present or former employer who may provide information based on this authorized request. I understand that this authorization is to be part of the written employment agreement application that I sign. I also authorize the following entities to disclose to the consumer reporting agency and its agents all information about or concerning me, including, but not limited to; my past or present employers; any and all educational institutions, including colleges and universities; law enforcement and all other federal, state and local agencies; federal, state and local courts; military service; testing facilities; motor vehicle records agencies; all other private and public sector repositories of information; and, any other person, organization or agency with any information in their possession regarding or concerning me in connection with an application for employment. The information that can be disclosed to the consumer reporting agency and it agents includes, but is not limited to, information concerning my employment history, earnings history, education, motor vehicle history, criminal history, drug test results, military service, professional credentials, and all other information requested by the consumer reporting agency or its agents. This notice serves as consumer notification that a report will be requested and used for the purpose of evaluating me for employment, promotion, reassignment or retention as an employee. You may request a free copy of any background check reports on you by checking the box below. I request a free copy of the report. I promise the information I provided on this form is true and correct. I understand that dishonesty will disqualify me from consideration for employment with the company, or if I am hired, that I may be terminated. I agree that a facsimile or photocopy of this form may be used in lieu of the original. Last Name First Name Middle Address Apartment number City State Zip Code How long at Present address? If less than 3 years what is your previous address? Phone Number Email Address Social Security Number FOR IDENTIFICATION PURPOSES ONLY: Date of Birth HAVE YOU EVER BEEN EMPLOYED BY AMC AT ANY TIME? Yes No If so, when? Signature Date
AMC Reference Check Form (A reference is someone that can attest to a person s work ethics) Applicant: Position Applied For: Company Contacted: Person Contacted: Title: Phone Number: ( ) Dates of Employment: From: To: What was your relationship with the applicant (i.e., supervisor, co-worker,personal)? How long have you known the applicant? What were the applicant's job title and duties? If applicable, how many people did this person supervise? Reason for leaving? Attendance/punctuality? Strong points? Areas for improvement? How does this person get along with other people? (i.e., supervisor, co-worker, etc.) Would you rehire? [ ] Yes [ ] No Reason: Additional Comments: Verification of Educational Degree: Reference Checked By: Date: Additional Comments: **Acceptable references: Use the employment application and call the prior two employers (within the past five years) or one prior employer and one personal. (Personal can t be family member or close friends. Personal can be a co-worker, teacher or coach). For self-employed, one vendor and one customer. 8
AMC Reference Check Form (A reference is someone that can attest to a person s work ethics) Applicant: Position Applied For: Company Contacted: Person Contacted: Title: Phone Number: ( ) Dates of Employment: From: To: What was your relationship with the applicant (i.e., supervisor, co-worker,personal)? How long have you known the applicant? What were the applicant's job title and duties? If applicable, how many people did this person supervise? Reason for leaving? Attendance/punctuality? Strong points? Areas for improvement? How does this person get along with other people? (i.e., supervisor, co-worker, etc.) Would you rehire? [ ] Yes [ ] No Reason: Additional Comments: Verification of Educational Degree: Reference Checked By: Date: Additional Comments: **Acceptable references: Use the employment application and call the prior two employers (within the past five years) or one prior employer and one personal. (Personal can t be family member or close friends. Personal can be a co-worker, teacher or coach). For self-employed, one vendor and one customer. 9