TAM for Medium Sized Operators Rick Laver CH2M, Asset Management Vienna, Virginia
TAM Planning for Medium Sized Operators Most large operators making strides implementing TAM: Key elements under development / in place Dedicated resources Building on best practices (ISO 55000, IIMM) Many medium sized operators in the early stages of TAM Limited in house staff, skills and resources Standards based approach detailed and appears overwhelming Not sure where to begin
AMP Process Objectives Develop repeatable, annual TAM process that is: Easily managed & results oriented Does not require extensive training / resources No GAP analysis to get started Consistent with FTA/MAP 21 requirements Provide reliable answers to basic TAM questions: What do we own? What condition are our assets in? Which assets pose the highest risk? What resources do we have? Where should we reinvest first?
Annual AMP Process and Key Documents Conduct ment DB TAMP On site inspection Inventory update DB records Use results to assess & prioritize needs Develop and evaluate funding scenarios Summarize findings / prioritized needs Key Documents What s our reinvestment plan? What are our asset standards? How do TAM processes work? AMP (Vol. I) (annual update) Service Overview Current Inventory & 10 Year Investment Prioritized Plan Asset Policies (Vol. II) (update as needed) Life Cycle Policies Standards Maintenance Standards TAM Process Guides (Vol. III) (update as needed) ment Procedures Database Management Annual
Annual AMP Process Steps Conduct ment DB TAMP On site inspection Inventory update DB records Use results to assess & prioritize needs Develop and evaluate funding scenarios Summarize findings / prioritized needs
Conduct ment TAM Role: Inventory and condition assessment Identification of deficiencies Key Elements: forms (by asset type) FTA 5 1 scale Scoring guidance ment Database AMP
Scoring Guidance 1. Worn 2. Marginal 3. Adequate 4. Good 5. Excellent
Database TAM Role: SGR Database houses Asset inventory results Life cycle cost data Risk scoring Database supports: Easy deficiency identification Asset level risk ratings 10 Year Analysis Database View High-Level Report: Park & Ride ment Database AMP
Sample Report Content Mid-Level Report: Park & Ride Detail Report: Park & Ride ment Database AMP
Reinvestment TAM Role: Converts condition data to 10 year needs Some needs external to condition analysis: Assets not inspected (Maint. equip, bus stop signs ) Technology upgrades ment Database AMP
TAM Role: Use TERM Lite to run scenarios 20 Year Funding constrained Helps answer questions: Long term funding needs/gap Impact of funding shortfalls on condition and backlog Short Term Next 0 to 10 Years SGR Database TERM Lite Long Term From 10 to 20 Years ment Database AMP
AMP: Volume I TAM Role: Documents results of annual condition and needs assessment: Agency mission, services and assets assessment / deficiencies Unconstrained needs Risk based prioritization Investment plan Asset Management Plan Vol I AMP (Vol. I) Service Overview & Risk 10 Year Investment 20 Year Scenario Analysis Asset Policies (Vol. II) Life Cycle Policies (capital) Standards Maintenance Standards TAM Guides (Vol. III) ment Procedures SGR DB Maintenance AMP Procedures ment Database AMP Vol I
AMP: Volumes II and III Volume II Life Cycle Policies Useful life benchmarks (i.e., 20 year shelter) Rehab plan PM schedule Volume III How to guides Annual AMP update procedures assessment process Database maintenance AMP (Vol. I) Service Overview & Risk 10 Year Investment 20 Year Scenario Analysis Asset Policies (Vol. II) Life Cycle Policies (capital) Standards Maintenance Standards TAM Guides (Vol. III) ment Procedures SGR DB Maintenance AMP Procedures ment Inventory AMP Vol. II & III
Annual Process Schedule (6 to 9 Months) Conduct ment January to March: Conduct on site assessments Submit completed inspection forms weekly Database February to March: inventory, costs & ULBs March to April: Enter condition data April to May: Run SGR DB 10 year needs reports Review condition assessment reports w/ asset managers Conduct Scenario Analysis May to June: TERM Lite asset inventory Develop and run funding scenarios AMP Vol. I June to July: asset plans and prepare consolidated 10 year plan for input into Capital Planning process
Rick Laver Transit Asset Management CH2M Hill 703 946 5065 richard.laver@ch2m.com Questions?