ONBOARDING 4 Ways icims Talent Platform Helps Build Best-Practices
Table of Contents The Rising Importance of Onboarding...... 3 Your Employees Notice the Difference...... 6 The Power of a Talent Acquisition Suite......7 Tool #1: Automation...... 8 Tool #2: Paperless Filing......11 Tool #3: Reporting......13 Tool #4: Task Management...... 15 Final Thoughts...... 17 How icims Can Help...... 18 2
The Rising Importance of Onboarding THE CHALLENGE: While approximately 46% of companies are using some type of onboarding software, Today s workplace waits for no one. With everything moving at the speed of technology, companies need to be able to keep up. Getting new hires going before day one is essential to jump-starting their success within your organization. 29% of companies are not completely satisfied with the features and functionalities of their onboarding software.¹ 3 1. Hiring Insights Companies using onboarding software Companies not using onboarding software
The Rising Importance of Onboarding 48% of employees said they would like customized training for their job function.2 Effective onboarding Employee engagement/retention Studies have shown that there is a correlation between effective onboarding and employee engagement/retention, and 53% of employees admitted they would like their jobs more if they had better training. 3 4 2 3. Entrepreneur
icims Your Onboarding Toolkit Your Employees Notice the Difference Starting a new job can be overwhelming. Leveraging a standardized process for onboarding works wonders for employee satisfaction, retention, and productivity. By streamlining the tedious paperwork you can make sure your new hires start on the right foot. Employees want more from the onboarding experience said it was important that employers support their learning and development.4 4 5. Entrepreneur 5 want the freedom to go through training at their own pace. list being able to interact with other learners as important.5
The Power of a Talent Acquisition Suite Having a clear process in place for onboarding new employees is great, but having it as part of your talent acquisition solution is essential. With the icims Talent Platform Onboard used in concurrence with Recruit data transfer, integrity, and security are no longer a concern. Your company s unique hiring needs are easily configured so that the transfer of information is automatic, eliminating the risk of errors, as well as, duplicative data entry. Boost Business Growth According to Gallup, employees who were highly engaged The ability to transfer data between an applicant tracking system and onboarding software empowers organizations to gather important information before day one, saving time and improving return on investment (ROI). with their company had 147% higher earnings per share than their competition. 6 6 6. Zenefits
What Tools Do You Have to Maximize Onboarding? The elegance of simplified functionality. 7
icims Tool #1: Automation The old adage rings true time is money. By automating data transfers and onboarding tasks, you greatly increase data security as well as the ROI on your software investment. With the icims Talent Platform, manual data entry is a thing of the past. Set it and forget it! icims Recruit empowers users with automated email and reports streamlining your most complex processes. With icims Onboard working Manual processes and data entry are subject to human error. Trust in your software to get it right, every time. in tandem, task reminders and data transfers are completed without a second thought. 8
icims Tool #1: Automation Recruiters report spending an average of 5+ hours per week related to manual and/or redundant data entry. 7 Assign due dates and at risk thresholds on a task-by-task basis to trigger email reminders that a task must be completed soon. Confirmation of task completion can also be automatically executed through email. 9 7. Hiring Insights, 2015
icims Tool #2: Paperless Filing The icims Talent Platform allows you to house all of your paperwork within a single system, which means no more massive stacks of paper. On top of saving space in your office, it s a great way to stay environmentally friendly! It can cost up to $22 per new hire to print, copy, and mail out onboarding paperwork before factoring in administrative costs. Multiple packets for multiple new hires can add up fast! 8 8. Hiring Insights 10
icims Tool #2: Paperless Filing The average company has 15 corporate policies, procedures, and forms that are required for a new hire to read, review, and sign prior to their first day of work 9 and more than 40 required federal, state, and corporate forms which HR then prints, copies, distributes, and collects for each new hire. 10 iforms are electronic data collection forms housed within the icims Talent Platform. These forms can be configured to mimic existing paper forms. Common documents that are converted to iforms include acknowledgment letters, direct deposit forms, employment applications, offer letters, and tax withholding forms. 11 9 10. Bond Operational Excellence
icims Tool #3: Reporting Eliminate guesswork with advanced reporting capabilities. By housing all onboarding tasks and employee data within the icims Talent Platform, users can easily conduct tailored searches and run specified reports in order to gain insight into their system performance. The system automatically creates a virtual paper trail of all onboarding documents making it easy to search and find information on all your hires to make Create custom searches and reports or access a set of standard templates either way, the information is at your fingertips. sure you re staying compliant. 12
icims Tool #3: Reporting Want to see how well you are doing? Evaluate system effectiveness with reports that show turnover rates or new hire activity (just to name a few!). Search keyword Onboarding Workflow and get reports on individuals statuses within the onboarding process. Create lists based on Active New Hire Categories, New Hires by Status, New Hires Late on a Process. These reports allow users the ability to visualize their onboarding profiles in a way that promotes action and streamlines communication across teams. 13
icims Tool #4: Task Management When a new hire comes on board, teams from all over the company come together to set them up and help them feel welcomed. The advanced task management functionality of the icims Talent Platform allows users to create and store tasks for every step of the process, such as setting up the employee s computer, or tasks to be completed by the new hire. Think of it as your own personal, online assistant. Giving HR the ability to manage tasks and set automatic reminders for at-risk documents allows new hire s to efficiently complete all paperwork and start their first week with trainings and getting into the work they were hired to do. 14
icims Tool #4: Task Management HR professionals and new hires alike have come to dread the onboarding process as one filled with tedious paperwork and complicated task coordination. Onboarding software that works jointly with recruitment solutions allows new hires to get started on tangible work efforts more quickly, while freeing up HR professionals to get to more important tasks. Within icims Talent Platform, simply select a new hire to whom you would like to assign tasks, select the Onboard Status Tab and click the Add Task(s) button. Select the library task you would like to assign, or click the create a non-library task link to create your own. Easy! 15
Final Thoughts As technology moves ahead, it is up to us to make sure we move with it. By choosing to make icims Onboard a part of your icims Talent Platform, there are no roadblocks when it comes to data transfer and task completion. All of your systems work together to create seamless automated processes, allowing you to make sure new hires are positively engaged and legally compliant before their first day on the job. The ROI is measurable and impressive. Reduce the time and cost of completing, collecting, and archiving important paperwork and get your new hires to more productive tasks, faster. 16
icims Your Onboarding Toolkit How icims CAN HELP icims is the leading provider of talent acquisition solutions that help businesses win the war for top talent. icims empowers companies to manage their entire hiring process within the industry s most robust Platform-as-a-Service (PaaS). Built on the foundation of a best-to-market talent acquisition software suite, icims PaaS framework, UNIFi, allows employers to expand the capabilities of their core talent acquisition technology by integrating with the largest partner ecosystem in talent acquisition to help them attract, find, screen, and manage candidates. Offering scalable, easy-to-use solutions that are backed by award-winning customer service, icims supports more than 3,500 contracted customers and is one of the largest and fastest-growing talent acquisition solution providers. To learn more about icims view our demo videos! Connect with icims on social media!