Microsoft Office Project 2010 Basic Course 01: Getting Started

Microsoft Office Project 2010 Basic Course 01: Getting Started

Slide 1 Topic A Project Management Concepts

Slide 2 Project Constraints

Slide 3 Phases of Project Management The initial Phase Initiating tasks Establishes beginning of project Defines Project Objectives and Scope Planning Phase Devise and maintain workable schedule to meet objectives and business needs Identify tasks and resource requirements Implementation Phase Execute Tasks Coordinate people and resources Carry out plan

Slide 4 Phases of Project Management Monitoring Phase Track and Report Projects progress Involves reviewing progress of project Compare progress to plan Make corrective measures to ensure success Close Out Phase Formalize the acceptance of the project Ensure an orderly end Evaluate personnel Evaluate lessons learned.

Slide 5 Links Between Project Phases Initial phase Planning phase Implementation phase Monitoring phase Close-out phase Initiating tasks Planning tasks Executing tasks Monitoring tasks Closing tasks Controlling phases and communication

Slide 6 Typical Project Management Tasks Project management tasks Planning tasks Monitoring and tracking tasks Build the plan Set a baseline Set a project start date Enter actuals Enter task names and duration Track variance Link tasks Adjust the schedule Assign resources and costs Print reports Fine-tune the plan Communicate with the team

Slide 7 Gantt Chart View

Slide 8 A Task List in Gantt Chart View

Slide 9 Resource Sheet View

Slide 10 Topic B The Project Window

Slide 11 The Project 2010 Interface

Slide 12 Backstage View

Slide 13 A Sample File in Gantt Chart View Indicators field Column heading Sheet pane Chart pane Timescale Gantt bar

Slide 14 Open a Project File 1. Click the File tab and click Open 2. Navigate to and select the Project file that you want to open 3. Click Open (or double-click the file)

Slide 15 Topic C Project Files

Slide 16 Set the Project Start Date 1. Click the Project tab 2. In the Properties group, click Project Information Today s date is the default project start date 3. To set a different start date, click the arrow in the Start date field and select a date from the calendar

Slide 17 Project Information Dialog Box

Slide 18 Define Project Properties 1. Click the File tab and click Info 2. In the right pane, click Project Information and choose Advanced Properties 3. Enter values on the Summary tab and click OK

Slide 19 Save a New Project File 1. On the Quick Access toolbar, click the Save button (or press Ctrl+S) 2. In the Save As dialog box, navigate to the location where you want to save the project file 3. Enter a file name 4. Click Save (or press Enter)

Slide 20 Topic D The Help Window

Slide 21 The Project Help window

Review Questions: 1. During the phase, you devise a workable scheme to meet project objectives and identify the tasks and their resource requirements. a. Initial b. Planning c. Monitoring d. Implementation 2. During the phase, you execute tasks and coordinate people and other resources to carry out the plan. a. Initial b. Planning c. Monitoring d. Implementation 3. What is an example of a constraint that can be placed on a project? a. Costs b. Time c. Resources d. All of the above 4. The is a graphical representation of a task. a. Gantt bar b. Project file c. Timescale d. Ribbon interface 5. is the application of knowledge, skills, tools and techniques to accomplish activities or tasks to meet the objective. a. Project b. Project manager c. Project management d. Risk management

Answer Key: 1. B: During the planning phase, you devise a workable scheme to meet project objectives and identify the tasks and their resource requirements. 2. D: During the implementation phase, you execute tasks and coordinate people and other resources to carry out the plan. 3. D: All of the above. Constraints are limitations imposed on your project. Time is the main constraint that affects the performance of a project. The project can be managed effectively if you allocate proper time frames for each project phase. 4. A: The Gantt bar is a graphical representation of a task. The longer the Gantt bar, the longer the duration of the task. 5. C: Project management is the application of knowledge, skills, tools and techniques to accomplish activities or tasks to meet the objective.