REGULAR MEETING DISTRICT OF TOFINO COUNCIL May 28, 2013 at 10:00 AM Council Chamber MINUTES PRESENT: Mayor J. Osborne Councillors Anderson, Baert, Cameron, McMaster, Thicke, Thorogood Nyla Attiana, Interim CAO/Director of Financial Services Jane Armstrong, Manager of Corporate Services Aaron Rodgers, Manager of Community Sustainability April Froment, Manager of RMI Services Press, Public A) CALL MEETING TO ORDER Mayor Osborne called the meeting to order at 10:01 am. B) ADOPTION OF AGENDA By unanimous consent the agenda was amended by: deleting item number J(1)(b) - Special Event Application, Carver Skateboards Demo adding two verbal reports under section J(4) Resolution No. 374/13 Moved and Seconded by Councillors Thicke/McMaster THAT the agenda be adopted, as amended. C) ADOPTION OF MINUTES 1. Minutes of the Regular Open Council Meeting held May 14, 2013. Resolution No. 375/13 Moved and Seconded by Councillors Anderson/McMaster THAT the minutes of the Regular Council meeting held May 14, 2013 be adopted. 2. Minutes of the Public Hearing held May 14, 2013. Resolution No. 376/13 Moved and Seconded by Councillors Thicke/Cameron THAT the minutes of the Public Hearing held May 14, 2013 be adopted. D) BUSINESS ARISING FROM THE MINUTES E) ANNOUNCEMENTS FROM THE MAYOR Mayor Osborne provided updates on the following meetings: Alberni-Clayoquot Regional District (ACRD) meeting held May 21, 2013: Telus Fibre Make Ready Project ; geotechnical assessment for proposed Multiplex approved; and June 12, 2013 ACRD meeting to be held in Ucluelet at 1:30 pm. Next Mayor s breakfast to be held June 5, 2013 at Darwin s Café at the Tofino Botanical Gardens. Mayor Osborne s notice of announcement is attached to and forms part of these minutes. F) DELEGATIONS May 28, 2013 Regular Council Minutes Page 1 of 7 Page 1 of 7
G) CORRESPONDENCE FOR INFORMATION ONLY 1. Correspondence from Manjit Sidu, Assistant Deputy Minister, Ministry of Health advising that the Ministry and Vancouver Island Health Authority expect to be able to resolve the land lease matter for the proposed residential care facility within the next few weeks, once the location of the new helipad at Tofino General Hospital is finalized. Resolution No. 377/13 Moved and Seconded by Councillors Cameron/Thorogood THAT the correspondence from Manjit Sidu, Assistant Deputy Minister, Ministry of Health dated May 8, 2013 be received for information. H) CORRESPONDENCE REQUIRING ACTION 1. Correspondence from Chris Sullivan, Director, Capital Planning, Vancouver Island Health Authority (VIHA) advising that emergency landing areas for the proposed helipad location at Tofino General Hospital have been identified and are located within the Road Right-of-Way adjacent to Neill Street; and that VIHA is requesting that the District approve removal of vegetation along the Road Right-of-Way and ensures that no physical development occurs that could impede its use as an emergency landing area. Resolution No. 378/13 Moved and Seconded by Councillors Baert/McMaster THAT the removal of vegetation along the Road Right-of-Way adjacent to Neill Street be approved for the purpose of providing emergency landing areas for the proposed helipad at Tofino General Hospital, with the understanding that ground cover will be maintained as much as possible, in respect of neighbours and aesthetics, while still meeting required safety regulations. 2. Correspondence from Sharon McKenzie, Executive Director, i2i Intergenerational Society of Canada requesting that the Mayor proclaim June 1st as "Intergenerational Day Canada" in the District of Tofino. WHEREAS Intergenerational Day Canada is meant to raise awareness about the simplicity and power of intergenerational connections; and WHEREAS Intergenerational Day Canada is a day to focus on the profound positive influence intergenerational connecting has in creating healthy, all-age friendly communities; and WHEREAS Intergenerational Day Canada is a day to celebrate all of the good things presently taking place between generations in local community; and WHEREAS Intergenerational Day Canada does not require funding, excessive time or extensive planning; and WHEREAS Intergenerational Day Canada will have its greatest strength as a reminder, an invitation for every individual to take one small respectful step to bridge generations within his or her local community. How much effort and time does it take to smile at someone from a different generation with such huge sustainable return? AND THEREFORE I, Josie Osborne, Mayor of Tofino, do hereby proclaim the day of June 1st as Intergenerational Day Canada in the District of Tofino. 3. Correspondence from Russell Dyson, Chief Administrative Officer, Alberni-Clayoquot Regional District requesting that Council declare 2013 as the "Year of Reconciliation" within the District of Tofino. Resolution No. 379/13 Moved and Seconded by Councillors Anderson/Thicke THAT in principle Council supports 2013 being declared the "Year of Reconciliation" within the District of Tofino, and further that an ambassador of Reconciliation Canada be invited to make a delegation to Council. May 28, 2013 Regular Council Minutes Page 2 of 7 Page 2 of 7
4. Correspondence from Lorraine Copas, Executive Director, SPARC BC requesting that the Mayor proclaim June 1, 2013 as "Access Awareness Day" within the District of Tofino. WHEREAS accessibility and inclusion is essential for ensuring that all community members have equity in opportunities, and the ability to fully participate in community life; and WHEREAS accessibility affects all aspects of community life - physical, social and economic; and WHEREAS we all have a role to play in ensuring that our communities are as accessible and inclusive as possible; and WHEREAS accessibility relates to both the physical design of buildings and infrastructure as well as the access to appropriate services and supports including transportation, recreation, housing, employment and other activities that are an essential part of community life. THEREFORE, BE IT RESOLVED THAT, the citizens of Tofino recognize the importance of ensuring that people with disabilities have access to opportunities that are important to them and that I, Josie Osborne, Mayor of Tofino, do hereby proclaim June 1, 2013 as "Access Awareness Day" in the District of Tofino, a day of individual and group action to promote equitable opportunities for people with disabilities to work together towards a vision of creating an accessible and inclusive community for all. I) UNFINISHED BUSINESS a. Town Hall Meeting Topics - General Discussion Council reviewed: general format of the meeting to be held June 19, 2013 at 7:00 pm, Community Centre possible topics of discussion including presentation of the Annual Municipal Report; community facilities; Resort Municipality Initiative funding criteria; beach access and facilities at Hellesen Drive; and property acquisitions Mayor to work with staff on meeting development J) REPORTS 1. Staff Reports a. Seasonal Bylaw Enforcement Program Resolution No. 380/13 Moved and Seconded by Councillors Thicke/McMaster THAT the report Seasonal Bylaw Enforcement Program dated May 28, 2013 be received for information. Resolution No.381/13 Moved and Seconded by Councillors Anderson/Cameron THAT staff be directed to implement the 2013 Summer Bylaw Enforcement Program using the priorities established by Council May 2012 under Resolution No. 357/12; AND THAT two Temporary Bylaw Enforcement Officers be hired for the period June 17 to September 13, 2013. Council noted that staff should be as flexible as possible within the terms of the Collective Agreement to provide coverage from 6:00 am until after 11:00 pm. b. Research on Osprey Lane Parking and Landscaping Resolution No. 382/13 Moved and Seconded by Councillors Thicke/Anderson THAT the report "Research on Osprey Lane Parking and Landscaping" dated May 28, 2013 be received for information. May 28, 2013 Regular Council Minutes Page 3 of 7 Page 3 of 7
Resolution No. 383/13 Moved and Seconded by Mayor Osborne/Councillor Baert THAT the rules be suspended to allow Charles McDiarmid of the Wickaninnish Inn to address Council. Charles McDiarmid of the Wickaninnish Inn advised Council that: Osprey Lane becomes very congested during peak volume periods, resulting in road blockage and access issues wine barrel planters installed by the District limit parking and are currently being maintained by the Inn Resolution No. 384/13 Moved and Seconded by Councillors Anderson/Baert THAT staff provide options for safety and access improvements on Lynn Road and Osprey Lane including, but not limited to, parking and signage. DEFEATED Resolution No. 385/13 Moved and Seconded by Councillors Cameron/McMaster THAT staff install signs to prevent parking on the south side of Osprey Lane and on the north side of Osprey Lane beyond the point where the MUP ends. Resolution No. 386/13 Moved and Seconded by Councillors McMaster/Anderson THAT staff install signs on Lynn Road and Chesterman Beach Road that restrict parking on the ocean side only. DEFEATED c. Tofino Housing Corporation Dissolution and Assumption Agreement Resolution No. 387/13 Moved and Seconded by Councillors McMaster/Anderson THAT the resolution presented in the appendix of the report "Tofino Housing Corporation - Dissolution and Assumption Agreement" dated May 28, 2013 regarding the dissolution and assumption of the assets and liabilities of the TOFINO HOUSING CORPORATION INC (THC) be resolved. d. Welcome to Tofino Sign Design Moved and Seconded by Councillors Anderson/Cameron THAT the design drawings for a "Welcome to Tofino" sign submitted by Tourism Tofino, and to be constructed at the Cox Bay Visitor Centre, be approved. Motion Amended Moved and Seconded by Councillors Thicke/Baert THAT the motion be amended to add with suggestion that please come again be added. Resolution No. 388/13 Moved and Seconded by Councillors Anderson/Cameron THAT the design drawings for a "Welcome to Tofino" sign submitted by Tourism Tofino, and to be constructed at the Cox Bay Visitor Centre, be approved with suggestion that please come again be added. Councillor Cameron left the meeting at 11:37 am and returned at 11:40 am. 2. Committee Reports a. Arts, Culture and Heritage Committee Meeting Resolution No. 389/13 Moved and Seconded by Councillors Thicke/Anderson THAT the minutes of the Arts, Culture and Heritage Committee meeting held May 6, 2013 be received. May 28, 2013 Regular Council Minutes Page 4 of 7 Page 4 of 7
Resolution No. 390/13 Moved and Seconded by Councillors Baert/Anderson THAT staff be directed to put out a call for proposals for artists to submit designs for graphic wraps for 3 downtown garbage bins interpreting one of two themes: West Coast Lifestyle or Maritime History ; AND THAT the successful artists each be awarded an honorarium of $500 - $700 for each design. b. Design Review Panel Resolution No. 391/13 Moved and Seconded by Councillors Anderson/Thicke THAT the minutes of the Design Review Panel meeting held May 16, 2013 be received. Councillor Thorogood left the meeting at 11:43 am and returned at 11:46 am. c. Lighthouse Trail Committee Resolution No. 392/13 Moved and Seconded by Councillors Cameron/Thorogood THAT the minutes of the Lighthouse Trail Committee meeting held May 1, 2013 be received. Resolution No. 393/13 Moved and Seconded by Councillors Baert/McMaster THAT the recommendation to issue a request for proposals for the design and construction of the third beach lookout platform be referred to the June 11, 2013 Council meeting. Resolution No. 394/13 Moved and Seconded by Councillors Baert/Cameron THAT Councillor Thicke be permitted to seek funding partnerships on behalf of the Committee for the purpose of interpreting the story of the Tonquin. d. Volunteer Recognition Committee Resolution No. 395/13 Moved and Seconded by Councillors Cameron/Anderson THAT the minutes of the Volunteer Recognition Committee meeting held May 21, 2013 be received. Resolution No. 396/13 Moved and Seconded by Councillors Thicke/Baert THAT Council approve the nomination form as presented with the following amendments: That a sentence be added requesting nominators to contact the Committee Chair if assistance is required with filling out the nomination form; That the description of hours of volunteer service be conditional, i.e., not required; and That a sentence be added under Nomination Declaration asking the nominator s permission to be contacted if more information is required. Resolution No. 397/13 Moved and Seconded by Councillors Baert/Cameron THAT Council direct staff to incorporate a permanent volunteer recognition space, such as inscriptions into bricks or paving stones on a sidewalk or wall near the Village Green, into the second phase (3rd to 2nd Streets) of the Campbell Street downtown vitalization project for Tofino s volunteer recognition award recipients. 3. Reports of Other Bodies a. Tofino Recreation Commission Resolution No. 398/13 Moved and Seconded by Councillors Cameron/Thorogood THAT the minutes of the Tofino Recreation Commission meeting held May 15, 2013 be received. May 28, 2013 Regular Council Minutes Page 5 of 7 Page 5 of 7
4. Council Verbal Updates a. Councillor Anderson - Vancouver Island Regional Library (VIRL) Councillor Anderson provided the following update: That in response to ACRD s request that VIRL s costs be contained, library representatives offered the following explanation: 1) deferred maintenance issues 2) deferred service standard issues 3) re-development of service locations Meeting to be held May 29, 2013 to address concerns that some communities contribute to the service even though they are not directly serviced Resolution No. 399/13 Moved and Seconded by Councillors McMaster/Thorogood THAT the verbal report be received for information. b. Councillor Thicke Clayoquot Biosphere Trust (CBT) Councillor Thicke provided the following update: Recently held AGM saw a change in CBT directors and its executive Clayoquot Biosphere committee to be re-instated Resolution No. 400/13 Moved and Seconded by Councillors Baert/Cameron THAT the report be received for information. c. Councillor McMaster Tofino Housing Management Committee Councillor McMaster advised that at the meeting held May 2, 2013 the following recommendations were made: 1. THAT the Tofino Management Housing Committee recommend to Council that the Gateway Apartment be sold as an affordable housing unit to an appropriate buyer, at an affordable rate, once appropriate covenants have been placed on title to ensure the unit remains affordable over the long term. 2. THAT the Director of Finance present the financial history of the Tofino Housing Corporation to the THMC at their next meeting. 3. THAT the Tofino Housing Management Committee meet every third week on a Thursday at 5:30 pm beginning June 6 th. Councillor McMaster also reported that the committee recognises the necessity to conduct a needs assessment survey respecting affordable housing in Tofino. K) BYLAWS Resolution No. 401/13 Moved and Seconded by Councillors Cameron/Anderson THAT the report be received for information. 1. District of Tofino Official Community Plan Bylaw No. 1200, 2013 for Third Reading and Adoption Resolution No. 402/13 Moved and Seconded by Councillors McMaster/Anderson THAT "District of Tofino Official Community Plan Bylaw No. 1200, 2013" be read a third time, as amended. Resolution No. 403/13 Moved and Seconded by Councillors McMaster/Anderson THAT "District of Tofino Official Community Plan Bylaw No. 1200, 2013" be adopted. May 28, 2013 Regular Council Minutes Page 6 of 7 Page 6 of 7
L) NEW BUSINESS 1. Request from Councillor Baert for Reimbursement of Legal Fees - Conflict of Interest Advice Councillor Baert declared a conflict of interest and left the meeting at 12:19 pm, returning at 12:27 pm. Resolution No. 404/13 Moved and Seconded by Councillors Anderson/Thorogood THAT the legal fees paid by Councillor Baert not be reimbursed. Resolution No. 405/13 Moved and Seconded by Councillors McMaster/Cameron THAT staff prepare a report respecting the reimbursement of legal fees incurred by municipal councillors. M) 15 MINUTE QUESTION PERIOD Press asked if Council had any concerns about the upcoming Edge-to-Edge Marathon respecting the road construction. N) IN CAMERA O) RECONVENE FROM IN CAMERA MEETING P) ADJOURNMENT Resolution No.406/13 Moved and Seconded by Councillors McMaster/Cameron THAT the meeting be adjourned at 12:29 pm. CERTIFIED CORRECT: Mayor Osborne Nyla Attiana, Interim CAO May 28, 2013 Regular Council Minutes Page 7 of 7 Page 7 of 7