FSC Chain-of-Custody & Controlled Wood Update for 08-09 Audits November 2007
2 Topics Chain-of-Custody Standards in 2008-2009 Controlled Wood Required in 2008 Conformance with New/Revised Standards This information intended for companies issued FSC CoC certificates or pending certification prior to 2008 FSC-ACC-004 1996 Forest Stewardship Council A.C.
3 FSC Chain-of-Custody: CoC Standards in 2008-2009
4 CoC Standards in 2008 FSC-STD-40-004 Version 2 FSC-STD-40-004 Version 1 SmartWood December 2004 (Based on FSC Acc. Man. Part 3.6) FSC-POL-40-001 FSC Policy on Percentage Based Claims SmartWood Limited Scope (Based on 40-004 V1) Required for new applicants to certification; optional for all other companies An optional standard for manufacturers since October 2004 Based on original FSC CoC principles; applicable to all company types Requirements used with SW Dec 04 standard for minimum percent of FSC in products mixing FSC-certified, non-fsc virgin, and/or reclaimed inputs An optional standard for manufacturers using FSC inputs only for FSC product groups
5 CoC Standard Applicability Company SW Dec 04 (FSC Acc. Man. Part 3.6) Limited Scope (40-004 V1) 2008 Audits/Reassessments (Existing Certificate Holders) 40-004 V1 40-004 V2 Manufacturers Optional Optional Optional Optional Brokers, distributors Printers, paper merchants Optional N/A N/A Optional Optional N/A N/A Optional 2009 Audits/Reassessments All company types Obsolete Obsolete Obsolete Required *40-004 V2 is required for all new assessments initiated in 2008
6 CoC Standard Applicability: 2008 40-004 V2 required for all new applicants for certification Existing certificate holders may remain audited against the same CoC standard used during their 2007 audit (i.e., 40-004 V2 not yet required) Companies may choose to implement 40-004 V2 prior to their 2009 annual audit via an expansion audit and/or annual audit; pre-approval from SW is required
7 CoC Standard Applicability: 2009 40-004 V2 becomes the official FSC CoC standard and is required for all new assessments, annual audits, reassessments of all company types All other CoC standards become obsolete Note: depending on 40-004 V2 final format, SW CoC Limited Scope standard may be updated accordingly
8 FSC Controlled Wood: FSC-STD-40-005 V2 CW Standard Required in 2008 (Standard for Company Evaluation of Controlled Wood)
9 CW applies to: CW Effective Dates Companies that use non-fsc virgin inputs in FSC-certified product groups; companies currently evaluated against 40-005 V1 or FSC-POL-40-001 (percentage-based claims policy) 1 st January 2007: Required for evaluation of primary manufacturers during assessments, audits, reassessments 1 st January 2008: Required for evaluation of all company types during assessments, audits, reassessments
10 CW Evaluation in 2008 Prior to 2008 Audit/Reassessment: All applicable companies shall update their systems for CW according to 40-005 V2 (see following slide regarding systems) During 2008 Audit/Reassessment: All applicable companies are evaluated for conformance against 40-005 V2; CARs are issued as applicable From 2008 Audit/Reassessment: All applicable companies shall implement new/updated systems for CW according to 40-005 V2 Note: per the 1/1/07 effective date, primary manufacturers shall have already been audited against and implemented CW during 2007.
11 Company Systems for CW 1.1 Company Policy Publicly available written policy commitment to avoid certain wood 2.0 Documented Procedures /Work Instructions Specific procedures according to 40-005 V2 3.0 Training Requirements Specific requirements for training according to 40-005 V2 8.1 Verification of Origin of Supply (Company Verification Program) 11.0, Annex 2 Risk Assessment (Company Verification Program) 13.0, Annex 3 Verification Program for Sources with Unspecified Risk Applicable when supply is not FSC CW from an FSC-certified supplier Applicable when supply is not FSC CW from an FSC-certified supplier Applicable to supply from non-low risk sources but the company chooses to confirm as CW *See 40-005 V2-1 for complete requirements
CW Resources FSC International: FSC-GUI-60-002 FSC Controlled Wood Risk Assessments by FSC National Initiatives (2007); Controlled Wood User Friendly Guide 2007.pdf (A guide for FSC chain of custody certified companies) FSC National Initiatives (NIs): CW Toolkit: http://www.fsccontrolledwood.org/ Draft FSC Canada CW Information Matrix: http://fsccanada.org/controlledwood.htm Draft FSC US Guidance on CW: http://fscus.org/standards_criteria/controlled_wood.php Check with your local NI for additional resources Consultants: Independent contractors are available to assist in designing systems, conducting risk assessments, and more 12
13 Evaluating Conformance: Conformance Expectations for New/Revised Standards
14 Standard Conformance Existing certificate holders are expected to have systems updated according to new/revised standards by the company s regularly scheduled annual audit/reassessment during the year the standard has become effective. Auditors evaluate the company against the standard requirements per normal procedures. Corrective Action Requests (CARs) are issued per normal procedures.
15 Conformance Classification FSC s CoC Evaluation Standard (20-011) is followed for conformance classification and issuance of CARs: Minor Non-conformance Temporary lapse, or Unusual and non-systematic, or Impacts of the non-conformance are limited in temporal or organizational scale, and Non-conformance does not result in a fundamental failure to achieve the objective of the requirement. Major Non-conformance May result in failure to achieve the objective of the requirement Continues over a long period of time, or Repeated or systematic, or Affects a wide range of the operation, or Non-conformance is not corrected or adequately responded to by the responsible managers once it is identified.
16 CAR Avoidance Avoid CARs by having systems fully updated and ready to implement according to the standard that will be used for the audit
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