TENDER FOR SUPPLY, PROVIDING & FIXING HEAVY DUTY PVC FLOORING FOR M/S BALMER LAWRIE & CO LTD AT 21, NETAJI SUBHASH ROAD KOLKATA 700 001 TENDER REFERENCE ADMIN / 12 CORRSP TENDER NO: - 11/2015-2016 DATED 04/08/2015 DUE ON 13.08.2015 BY 3.00 PM
BALMER LAWRIE & CO. LTD Page 2 (A Govt. Of India Enterprise) 21, Netaji Subhas Road Kolkata 700 001 Phone : (033) 2213-4608 / Fax No. : (033) 22225656 Tender No. 11/2015-2016 Dated: 04/08/2015 Sub: Enquiry for SUPPLY, PROVIDING & FIXING HEAVY DUTY Armstrong brand PVC FLOORING at 21 Netaji Subhas Road, Kolkata 700001 1. Balmer Lawrie & Co. Ltd.(BL) is a Mini-Ratna-I Public Sector Enterprise, under the Ministry of Petroleum & Natural Gas, Government of India. Along with its five Joint Ventures in India and abroad, it is a much-respected transnational diversified conglomerate with presence in both manufacturing and service sectors. Balmer Lawrie is a market leader in Steel Barrels, Industrial Greases & Specialty Lubricants, Corporate Travel and Logistics Services. 2. Sealed Tenders are invited from the vendors those who are dealing and dealers/stockists of Armstrong brand PVC Floor. Such dealers/stockists are required to submit photocopies, as a proof of documents, for the job captioned at the premises referred in above subject. The Tender document along with its accompanying terms and conditions can be downloaded from the website of the Company www.balmerlawrie.com. 3. Any amendment/corrigendum would be hosted on web site www.balmerlawrie.com only 4. The parties submitting tender will have to deposit the Earnest money (EMD) of Rs. 5,000/- (Rupees: Five thousand only) in the form of Banker s cheque or Demand Draft drawn on any Scheduled Bank in favour of Balmer Lawrie & Company Ltd. and payable at Kolkata. 5. Balmer Lawrie, Kolkata reserves the right to award contract for the above services either to one party or more than one party. Balmer Lawrie also reserves the right to amend or withdraw any of the terms and conditions contained in the tender document or to reject any or all the tenders without giving any notice or assigning any reason and not bound to accept the lowest tender. The decision of Balmer Lawrie,Kolkata in this regard shall be final and binding on all. 6. All rights are reserved by Balmer Lawrie and Co. Ltd to reject any tender/s or all without specifying any reason. The Company reserves the right to increase/decrease the area/services during the period of the contract. 7. The vendors would be required to submit these papers (page 1 to 5) documents along with PRICE BID- Annex-I. All these papers are required to be signed/stamped in and put in one envelope and drop in Tender box available at Administration Department. 8. Submitted tender shall remain valid for acceptance for a period of sixty days from date of opening the tender. 9. Tenders not conforming to the requirements are liable for rejection. 10. Mere issue of tender document and submission of offer does not necessarily qualify for consideration of offer M/s Balmer Lawrie & Co Ltd reserves the right to accept. Submission of incomplete tender will not be considered nor shall the company entertain any queries/persons whatsoever on the subject. Note : 1) Bids of any tender may be rejected if a conflict of interest between the bidder and the Company is detected at any stage. 2) BL reserves the right to cancel the tender/offers without assigning any reason whatsoever. 3) Company reserves the right to increase/ decrease the Quantity
Page 3 TENDER NOTICE NO. 11/2015-2016, DATED 04/08/2015 DUE ON 13/08/2015 BY 3.00 PM COMPULSORY CRITERION 1. The Vendor shall abide by the security regulations at site promulgated by the Company from time to time. 2. While offering please be informed that in the event of your non-compliance to any of the stipulations as specified here in above, Company also reserve the right to take appropriate action including termination of contract. 3. An interest free EMD Deposit of Rs.5000/- (Rupees five thousand only) is required to be deposited along with the tender documents in the form of pay order / bank draft executed by any scheduled bank in favor of M/s Balmer Lawrie & Co Ltd payable at Kolkata. Other than successful bidder, the EMD shall be refunded to other bidders after finalization of tender procedure. 4. Retention money: 10% of total bill value shall be recovered from the bill of vendor who will execute the job and refunded after one year from the bill date, which will be interest free. SPECIAL TERMS & CONDITIONS 1. The Dealers/ stockiest should have Trade Licence, having annual turnover of more than Rupees fifty lacs. 2. Copy of income tax clearance certificate, sales / service tax clearance certificate & Xerox copy of PAN card and VAT registration No. 3. Audited balance sheet for last two years. 4. Tender to be submitted in sealed cover containing stamped & signed copy of tender document copies of certificates etc for evaluation and price part shall be filled up with price figures only in the given schedule in Annexure 1. 5. Detailed offer complete in all respects as stipulated in the tender should reach to the Office of Chief Manager ( Administration ) Balmer Lawrie & Co Ltd, 21 N S Road, Kolkata 700 001 latest by 3 pm on or before 13/08/2015. 6. Fax / Telegraphic offers shall not be accepted. 7. For further clarification you may kindly contact Jr. Officer (Civil) at 033-22225406
Page -4 TENDER NOTICE NO. 11/2015-2016, DATED 04/08/2015 DUE ON 13/08/2015 BY 3.00 PM FORM OF TENDER [TO BE FILLED IN BY THE TENDERER] Date - Chief Manager [Administration] Balmer Lawrie & Co. Ltd. 21, Netaji Subhas Road Kolkata 700 001. Dear Sir, Sub. - Tender for SUPPLY, PROVIDING & FIXING HEAVY DUTY Armstrong brand PVC FLOORING at 21 Netaji Subhas Road, Kolkata 700001 Tender Ref : 11/2015-2016, dated 04/08/2015 Having examined the subject Tender Documents consisting of Notice Inviting Tender, General Conditions of Contract, Special Condition of Contract, Price Schedule and having understood the provisions of the said Tender Document and having thoroughly studied the requirements of Balmer Lawrie & Co. Ltd. to the work tendered for in connection with the above subject job. I/We hereby submit our tender offer for the performance of proposed work in accordance with the terms and conditions as mentioned in the Tender Document at the rate[s] quoted by me / us in the accompanying price schedule based on the Schedule of Works included within the Tender document. If the work or any part thereof is awarded to me / us, I / We undertake to perform the work in accordance with the Tender Document and accept the terms and conditions of the Tender as will be laid down therein failing which Balmer Lawrie & Co. Ltd. Shall be at liberty, without further reference to me / us and without prejudice to any of its rights or remedies, to terminate the agreement and / or to forfeit the earnest money deposited in terms thereof. Thanking you, Yours faithfully, [Name & Address of Firm):- Contact No. :- Contact Person With Designation: -
Page -5 Balmer Lawrie and Co. Ltd. Administration Department Annexure - I Specification for "Laying of PVC floor Sheet" "ARMSTRONG BRAND" at Mezzanine floor (LS)/ROBC 4th Floor, Head Office, 21, N S Road, Kolkata- 700 001 Sl. No. Description Unit Quantity Rate Amount 1 2 Supply, Providing and fixing 2.00 mm thick, heavy duty, slip resistance, fire resistance, fungi bacteria resistance, abrasion resistance, durable, PVC floor mat [Armstrong brand] by means of adhesion on old ply wood floor at our Office with good quality adhesive, which conforms to Indian Standard code including removal of old/damaged pvc mat from existing floor and disposal of the removed materials up to 100 meter lead, required surface preparation for laying new mat. Job all complete in all respects including cost of materials, labour, transportation charges, every tools & tackles required for execution Supply, Providing and fixing 2.00 mm thick, heavy duty, slip resistance, fire resistance, fungi bacteria resistance, abrasion resistance, durable, PVC floor mat[ Armstrong brand ] by means of adhesion on old cement concrete floor of an office with good quality adhesive, which conforms to Indian Standard code including removal of old/damaged pvc mat from existing floor and disposal of the removed materials up to 100 meter lead, required surface preparation for laying new mat. Job all complete in all respects including cost of materials, labour, transportation charges, every tools & tackles required for execution Sq Meter 200.00 Sq Meter 400.00 Total = General terms & Conditions :- 1. Quoted rate should be included of VAT only. Service tax as applicable. 2. All the materials will be provided by you for the said job, should be conformed to Indian standard code/ British Standard Code 3. All the safety rules laid down by Balmer Lawrie, needs to be adhered at your own cost. This will mainly include all kinds of applicable personal protective equipment & complied tools. 4. The job should be completed within ten days from the date of work order. In case of failing on completion of job in time you will be charged @1% of WO value per week 5. A sum of 10% of the certified bill value shall be kept as an interest free retention money for a period of 12 months from the date of completion of job, on account of performance of the delivered items against guarantee clause. 6. After full completion of the Job in all respect and joint measurement done by vendors & BL s representatives and on submission of bill, payment shall be released after 30 days from the bill date. 7. It may please be noted, NO WASTAGE shall be considered for the above job. The payment shall be made based on actual measurement of the sheet 8. The Company reserves the right to increase/decrease the quantity in such case the vendor/supplier will be required to comply