1. HIRING OF PRIVATE GODOWN FOR STORAGE AND HANDLING OF FERTILIZERS TENDER DOCUMENT (FOR BISHNAH) Last date of submission of Tender: 23.12.2016 up to 2.30 p.m. at Zonal Office, Chandigarh Date of Opening of Tender: 23.12.2016 at 3.00 p.m. at at Zonal Office, Chandigarh NATIONAL FERTILIZERS LIMITED ( A Government of India Undertaking ) Zonal Office, Chandigarh From M/s Price: Rs. 250/- 1
NATIONAL FERTILIZERS LIMITED (A Government Of India Undertaking) TENDER FOR HIRING OF PRIVATE GODOWN AT BISHNAH IN DISTRICT JAMMU Tenders are invited from parties for hiring of private godown for One Year for the quantities indicated against different locations as under.- Location District Estimated space requirement (MT's.) 1. BISHNAH JAMMU 1500 MT 2
TECHICAL BID (To be placed in envelop marked no., I) 1. Name and Address of the Firm; 2. Location of the godown with complete address; Details of godowns (location with distance from railway station, Anaj Mandi, dimensions, capacity in Mts. Type of construction etc.,) Sr No. 1 2 3 4 Address of the Godown Owned/Hired Distance from Railway Station, Anaj Mandi Dimensions Capacity (in MT) Type Construction of 3. Condition of approach road to Godown / Godowns 4. Owned / Hired 5. Name of nearest rake-point and distance 6. Nearest Anaj Mandi and distance 7. Blueprint / Map of the Godown 8. Dimensions of the Godown / Godowns (In feet) Length Breadth Height Plinth level 9. Capacity of the Godown / Godowns 10. Quantity of fertilizers stored by other companies S. No. Name of Company Product Quantity stored (MTs.) 11. Capacity offered to NFL (MTs.) 12. Enclosed Demand Draft for Rs., (Rupees ), towards Earnest money Deposit, vide DD no.,, dated, drawn on, payable at. (Tenderer is required to deposit draft for Rs. 5000/-). 3
13. Other documents / information as required by the company. As given in Instructions and Details of Documents to be submitted with Technical Bids may be downloaded from NFL Website. www.nationalfertilizers.com & http://eprocure.gov.in. I / We hereby certify that to the best of my / our knowledge, the particulars furnished above are true. It is further certified that the above information shall be kept as confidential. Dated: Place: Tenderer s Name and Signature with seal Note:- 1. Price bids of those tenderers shall be opened, whose godowns are found suitable for storage of fertilizers, after physical verification by the committee constituted by NFL. 2. The Godown capacity may be worked out as under; i) If the height of the godown is 15 feet and above Godown capacity (MTs.) = Area of Godown (L x B) / 6 If the height of godown is less than 15 feet Godown capacity (MTs.) = Volume of Godown (L x B x H) / 90 4
PRICE BID (To be placed in envelope marked II) (Rs. per MetricTonne, per Month) (In Figures) (In Words) 1. Godown Rent..... 2. Handling at Godown (Rs. per MetricTonne) (In Figures) (In Words) i) Un-loading of trucks at Godown.. and stacking. ii) De-stacking and.... Loading of trucks at Godown iii) Rate of Standardization... (De-stacking, filling in new 50 kg. bags, weighing, stitching, and stacking) iv) Rate of hammering / de-lumping.. of 50 kg. bags. Tenderers Name and Signature with seal Date; Place; 5
GENERAL TERMS AND CONDITIONS 1. The party will have to provide storage space for committed quantity and period after award of contract. 2. The hiring of godown shall be valid for a period of one year as determined by NFL. The hiring can be extended for a further period up-to a total of six months from the original hiring, as may be decided mutually by the godown operator i.e., tenderer and the Company, i.e., NFL, on the same terms and conditions and such extension shall form part and read along with the original Agreement. 3. The godown shall be used for storage of all products manufactured by the Company as well as imported fertilizers and other products marketed by the Company. 4. The godown shall be of FCI / CWC specifications. 5. The Godown capacity shall be assessed as under i) If the height of the godown is 15 feet and above Godown capacity (MTs.) = Area of Godown (L x B) / 6 ii) If the height of godown is less than 15 feet Godown capacity (MTs.) = Volume of Godown (L x B x H) / 90 The above criterion is also to be incorporated in the tender document for information of tenderers. 6. Proper dunnage shall be provided and stacking shall not be of more than twenty bags height. 7. Working hours shall be flexible to ensure prompt and timely delivery of stored products of the Company. 8. Tenderer shall be responsible for safe custody of fertilizers as well as empty bags stored in the godown. In case of any loss or damage or shortage of the material, recovery shall be made at the rate fixed and revised from time to time for different production units under New Pricing Scheme (NPS), by Government Of India, Ministry Of Chemicals and Fertilizers, Department Of Fertilizers in case of urea, Company invoice price in case of pool, urea and MRP plus subsidy in case of Decontrolled fertilizers after adjustment of receipts, if any from underwriter. In addition of the above rights, the company shall reserve the rights to institute any criminal or civil proceedings as found appropriate. 9. The party shall maintain stock register, pages numbered properly for godown giving full particulars of receipt and delivery of stock as per company norms. 10. No hooks should be used in any un-loading, stacking, de-stacking and loading operations. Penalty will be charged for the use of hooks. 11. The party will submit a fortnightly report signed by Authorized signatory as required by the Company on given format. 12. Comprehensive Insurance for the stock shall be taken by the Company, as a precautionary measure for eventual losses. 13. The party will not sublet or transfer the contract to any other party without the prior written consent of the Company. 14. The party will abide by all instructions issued by the Company from time to time. 15. The party will strictly follow the rules and regulations enacted by Government Of India, State Government, Municipal or other local bodies. 16. Security Deposit will be payable through Demand Draft drawn in favour of National Fertlizers Limited, Payable at Chandigarh. The security Deposit shall be 2% of the weighted average price of urea under New Pricing Scheme as may be fixed / revised 6
from time to time by Government Of India, Ministry Of Chemicals and Fertilizers, Department Of Fertilizers, of the quantity to be stored in godown with a minimum of Rupees Twenty five thousand. 17. The party will submit monthly bills along with the reconciliation statement and forward to the designated office for payment. Every effort will be made to settle the bills within 20 days of receipt of bills. The contractor shall not claim any interest for delayed payments. 18. If the services of the party are found to be un-satisfactory, the Company reserves the right to appoint an alternate party at his risk and cost by giving 15 days notice. In such an event the Company will have the option to recover the additional cost incurred from the party. 19. The terms and conditions of the contract will be subject to force majeur. Neither the party nor the Company shall be deemed to have defaulted in case of failure to fulfill the obligation due to reasons beyond their control. This will include war, hostilities, fire, flood, law and order situation, Government regulations besides any other act of God. 20. Besides, these terms and conditions a separate agreement will also be executed containing therein elaborate terms and conditions. Any dispute arising out of this Agreement will be subject to exclusive jurisdiction of Courts at Chandigarh only. 21. Interest shall be payable on the Security Deposit and the rate of interest shall be decided by the Company. 22. All notices, correspondences, communication shall be completed if they are delivered in cases of Company to its Area / State / Zonal Manager and in case of Godown operator to its proprietor / partner / firm at its registered office. The godown operator shall provide immediately on issue of Letter of Intent, the address for communication and persons responsible for the affairs of business of the firm. 23. If the party is registered as Micro/Small/Medium Enterprise as per MSMED Act, 2006, the same may be confirmed by the party and submit a self-attested photocopy of the registration certificate in support thereof (as per Annexure-II). Notes: 1. The completed application should be submitted to NFL, Zonal Office, Chandigarh up-to 2.30 P.M, on or before 23.12.2016. Tenders without Earnest Money Deposit and supporting documents shall be summarily rejected. 2. Technical and Financial bids are to be enveloped as under;- i) Outer main envelope; Will contain Envelops marked I and II. This envelope should be addressed to The Zonal Manager, Chandigarh, and suprscribed with name of the center applied for. ii) iii) Envelope I. Will contain filled technical bid, duly signed and stamped on each page, along-with the required documents and Demand Draft of Earnest Money Deposit. Envelope II. Will contain Financial Bid and general terms and conditions duly signed and stamped at the appropriate place. Overwriting should be avoided. Any correction made has to be authenticated by putting signatures besides that correction. 3. All the pages of the Tender form must be signed and stamped properly by applicant (s). Date:. Place:. Applicant s Signature (s) with Seal. 7