Hawkeye Area Council 2017 Popcorn Sales Leader Guide Fulfilling the Promise Funding the Dream www.hawkeyebsa.org/popcorn Updated 6-19-2017
Sale Schedule August 9, 2017 Attend popcorn training o Pick up Prize Flyers and Sales Kits (Except Order Forms) 16 - Place show and sell popcorn order online September 14 - Sale Begins All Units Pick up order forms at your District warehouse or Friday at the Council Service Center Show & Sell Units will pick up Show & Sell Popcorn at their District s warehouse October Continue to Sell Pecatonica River Popcorn!! Be creative and have FUN! Door to door as a group or individuals At work Friends and family Set up booth Corporate sales Employee gifts Online sales Email, Facebook, etc. 12 Turn in unit and Scout sales goals to Council Service Center (Unit popcorn goal form) Turn in 50% of your Unit cost (as of the report you will receive on October 5th) 16 Popcorn trading begins November 9 SALE ENDS Service Center open until 8:00 pm Show and sell returns due (5% containers max. goal of ZERO) Payment is due for show and sell sales Take orders and/or any new show and sell orders due 17 Turn in roster of all Scouts that sold popcorn (Unit sales roster form) Turn in Unit challenge event form Take order final pickup 26 Have all products delivered 30 Online prize order deadline Movie and Limo Event prize order deadline Take order money due Council Service Center open until 7:00 pm Military letters due to the Council Service Center January 2018 25 Movie and Limo event reservations due by parents (Invitations will be sent to scouts in early January) February 2018 3 - $1,100 Seller Movie Event sponsored by Collins Road Theatres 3 - $3,250 Seller Movie, Limo and AirFX April 2018 6 Registration due for Unit Popcorn Challenge Event 28 Unit Popcorn Challenge Event HHCSR (for qualifying units only)
Contacts Three Rivers Don Watson 319-573-9390 dvacs@msn.com Logistics Chair Warehouse Sort Questions Meghan Polk 319-862-0541 meghan.polk@scouting.org District Executive Red Cedar Tracy Schloss 319-551-2505 tracy@troop42.com Logistics Chair Warehouse Sort Questions Stephen Mayne 319-862-0541 stephen.mayne@scouting.org Senior District Executive Old Capitol Valley Wally Walonin 319-862-0541 wally.walonin@scouting.org District Executive Council Staff Kim Trevallion 319-862-0541 kimberly.trevallion@scouting.org Popcorn Orders, Billing Questions and Top Seller Recognition (Movie & Movie/Limo/AirFX event) Traci Raber 319-862-0541 traci.raber@scouting.org Popcorn Staff Advisor, Unit Prize Orders, and Sales paperwork Meghan Polk 319-862-0541 meghan.polk@scouting.org Popcorn Unit Challenge Day Advisor Warehouse Information Show and Sell Units Warehouse First Order Sort and Pick-up Thursday, September 14, 2017 **Take Order and Show and Sell Units will pick up their sales flyers at their District warehouse** Red Cedar @ Worley Warehouse 5507 Ely Road SW Cedar Rapids 2:00 4:00 pm Sort 4:30 6:00 pm Pick Up (for any units who did not help sort) Three Rivers @ Linn County REC 5695 REC Drive (Hwy 13) Marion 52302 2:30 6:00 pm Sort and pick up Old Capitol Valley Location and time will be available soon! Take Order Units Orders due November 9 th Final pick up date: Friday, November 17 th at Council Service Center Council Service Center Hours: M/W/TH/F 8:30 to 5:00 Tues. Until 6:00PM during the sale (Please be aware that the Scout Shop cannot assist with Popcorn)
Popcorn for Patriots New in 2017 Hawkeye Area Council will be working directly with Pecatonica Popcorn for our military popcorn donations! This will be the 10th year that we have offered Popcorn for Patriots. Over 20,000 packages of popcorn have been shipped since 2008. Scouting units can prepare cards and notes of encouragement to be included in the box as well. DO NOT INCLUDE FULL NAMES OR UNIT NUMBERS ON THE CARDS for safety purposes. Due November 30, 2017 Sponsorships are tax deductible. Popcorn Receipt Council supplies each unit with Business Card Popcorn Receipts. If you need more, stop by the Council Service Center or you can print your own from PRPopcorn.com. If your Unit is selling Take Order Method or the Scout does not have the product that the customer orders on hand, the Scout is REQUIRED to give a popcorn receipt. They are designed to do three important things: 1. Provide a receipt to the customer 2. Provide reorder opportunities 3. Provide a contact name and Unit number in case the Scout does not deliver the product. Instruct the Scout to place his first name on the card with his Unit Number. (Prior to selling) The back of the card has the list of products he is selling. Use this as the receipt of sale. Customers are instructed to call the Council Service Center with the Scout s information and we will contact the Unit Popcorn Leadership. Why Business Card Popcorn Receipt? We have received calls from customers who wish to order additional popcorn from the Scout who sold it to them. Over the last couple of years we have also had issues with Scouts taking orders and sometimes payment but not delivering the popcorn. As part of teaching customer service and responsibility, we feel it is important, as in any sale transaction, that we provide a receipt to each customer.
Reordering Popcorn After Kick-Off If you are a unit who is delivering popcorn as you sell it, your Unit Popcorn Kernel can pick up popcorn as often as needed at the Council Service Center. All orders are in containers. Cases are not required. To Order: Orders placed by Monday at noon are guaranteed to be available for pickup on Friday at noon. All other orders will be filled as available inventory permits on a daily basis. Popcorn Kernel will receive a phone call, text or an email when the order is available for pick-up. 1. Go to PRPopcorn.com 2. Click My Account in the top right corner of the page 3. Enter the email and password that was used to commit the unit to sell 4. Click Place Order from the Unit dashboard 5. Choose your order type (REORDER) from the drop box menu and click search. Units placing one order at the end of the sale will pick (TAKE ORDER) 6. Choose sale type (SHOW AND SELL), the pickup location (Council Service Center) from the drop down menu. 7. Fill in the container quantities of each item you wish to order. Click Preview Order to review the information. Click Submit. 8. You can edit this order any time prior to the Council approving it. When you need additional popcorn you will reorder on the same website. Placing your order on the website will automatically update your sales record. You will not be able to enter the items you are trading back in on the website. They will need to be recorded manually at the office. You will sign a copy of your order when you pick up that will be kept at the Council. You may stop to pick up without preordering if absolutely necessary. (But this may delay your pick up and the updating of your sales record.) You WILL be able to see your Unit s sale record on the website. Please check it regularly and reconcile with your records. Communication Suggestion: Please include your Unit number (Example: Pack 380) in the subject line on every email communication with the Council office. Orders and Billing questions contact Kim at kimberly.trevallion@scouting.org. Online Sales Online selling allows Scouts to sell to far away friends and family. 30% of every purchase goes to your unit. This should NOT replace your normal door to door Show and Sell effort. Why sell online? No deliveries! Pecatonica River ships the product directly to the consumer. All online sales start September 14th through November 9 th will count toward prizes. Online orders will be accepted November 10th through December 1st but will not count toward prizes. Units will earn the profit from all sales. Emails are sent out each time an order ships so that the Unit Kernel and the Scout can track their sales. It s easy! 1. The unit kernel signs up the Scouts on PRPopcorn.com website by clicking on Enter a Scout for a Seller ID from the unit dashboard. 2. Enter the Scout s first name, first two initials of the last name and the parent/guardian email. Repeat until all Scouts are signed up. 3. An ID# will be emailed only to the parent/guardian for the Scout to send to friends and family. When a parent received the email they will need to remove the paragraph of instructions before forwarding to friends and family.
This ID# will track the Scout sales purchases online. The same ID# will be used each year! Customers are able to choose 2 or 3 flavors from 12 to fill their tin. They also have the ability to buy Military sponsorships from $10 to $100. Prices do not include shipping. Customers pay online (including shipping) Payments will come directly to the Council Your unit profit will be sent to the Committee Chair (if over $100) or deposited into the Unit Account (if $100 or less) at the end of December or early January. NEW in 2017! Video Pop Up more information will be posted when available at www.hawkeyebsa.org/popcorn Winner Circle Prizes Prizes sponsored by Pecatonica Rivers Popcorn. Prizes are awarded based on retail sales. Scouts that sell $2,500 qualify for the Winners Circle! Sell $2,500 - $3,999 Select one prize or a $200 Best Buy Gift Card Sell $4,000 Select one prize from the higher prize level The more a Scout sells the more he can win! To Order the Winner s Circle Prizes 1. Popcorn Kernel sign into prpopcorn.com website. Click Enter Scout into Winners Circle from the dashboard 2. Enter Scouts first name, first two initials of the last name, dollar amount sold (including online sales), zip code, prize choice and parent/guardian email. Attach a copy of the worksheet that can be used to verify the sales being reported. Repeat until all Scouts have been signed up. 3. When the prize becomes available, the parent/guardian will receive an email from Best Buy with directions on claiming the Scout s prize at the nearest store or retrieving the gift card electronically. **Winner circle prizes and Regular prizes will not be released until your Unit Sales Roster Form and Full Popcorn payment is received at the Council Service Center. Additional Prizes Unit Challenge Event April 28, 2018 (requirements listed on the 2017 Popcorn Sales Unit Challenge form Scouts selling $1,100 or more will be provided with admission to a special movie event February 3, 2018 Scouts selling $3,250 or more will receive the special movie event, limo ride and an afternoon at AirFX February 3, 2018 All Scouts selling $5,000 or more will be inducted into the Ultimate Achievers Hall of Fame Membership privileges include: Name on a plaque in the Council Service Center Recognition and invitation to the Council Dinner