SAP ECC 6.0 DEMO OF SALES RETURNS - API

SAP ECC 6.0 DEMO OF SALES RETURNS - API

Domestic Sale From Factory Process Flow Create Sales Order VA01 Update RG1 Excise Register J1I5 Create Delivery Document VL01N Extract RG1 Excise Register J2I5 Create Commercial Invoice VF01 Print RG1 Excise Register J2I6 Create Excise Invoice J1IIN

Create Sales Order Initial Screen VA01 Sales Order Type for Domestic Sales transaction is ZLOC The sales area for Domestic Sales will be ORGP/DM/ 00. The Sales Organisation ORGP represents the API Sales Org. T-CODE VA01 The distribution channel DM represents the Domestic sale distribution channel. The division 00 represents Cross Division. Sales area represents the distribution channel that a sales organisation uses to sell the products of a division.

Sales Order: Overview Mandatory fields are Sold-To-Party, Ship-To-Party, Material Code, Qty, And Plant Double click on the material to enter the item level view to check the item level details Batch Number can be entered in the sales order itself if the batch number is known.

CONDITION TAB AT ITEM LEVEL IN SALES ORDER The Condition Tab view at the item level displays the pricing details of the item The different pricing elements are represented by the different condition types. Here the different condition types are: Here ZMAN is a manual condition which needs to be filled manually with the agreed selling price ZMAN Basic Price JMOD Basic Excise duty JECS Education Cess JA1X Higher Education Cess ZF01 Freight JIN6 VAT payable JI17 CST payable ZCOM Commission

Click on the Edit button on the Menu Bar and select the Incompletion Log button to check whether all the mandatory fields have been filled. In case mandatory information is not filled then in that instance the system will display message intimating that the field needs to be filled for the order to be considered Complete. An incomplete sales order cannot be processed further.

If the document is complete then the below message is displayed by the system post which the Sales Order can be saved

SALES ORDER SAVED The domestic sales order is saved and Order Number generated automatically by the system

CREATION OF DELIVERY DOCUMENT VL01N In the initial Outbound Delivery screen, the following details need to be maintained: 1. Shipping Point 2. Selection Date 3. Order Reference Number T-CODE VL01N

PICKING DETAILS TO BE ENTERED Picking Tab needs to be clicked to enter the picked quantity

PICKING DETAILS ENTERED AND POST GOODS ISSUE EXECUTED The Storage Location field and the Picked Quantity field needs to be filled. Batch Number needs to also be entered in the event that it has not entered in the Sales Order. Post Goods Issue Tab needs to be clicked once the details are filled

DELIVERY DOCUMENT SAVED The Delivery Document is saved and a reference number is generated by the system automatically

DOCUMENT FLOW Enter the T-Code VL02N and click on the Document Flow button T-Code VL02N

DOCUMENT FLOW GOODS ISSUE DELIVERY DOCUMENT SELECTION Select the Goods Issue delivery document and press the display document button

GOODS ISSUE MATERIAL DOCUMENT DETAILS Click on the Accounting Document button to check the accounting entries

ACCOUNTING DOCUMENT ANALYSIS In the subsequent window select the Accounting document line and click on the magnifying glass

CREATION OF THE BILLING DOCUMENT VF01 Enter the T-Code VF01 to create the billing document in the command field

BILLING DOCUMENT CREATION INITIAL SCREEN Enter the Delivery Document number as Reference to create the billing document

BILLING DOCUMENT - OVERVIEW In the Initial Screen all the details are prefilled, please check whether the details like Payer, Billing Date, Material, Qty to be billed, etc are correctly populated in the initial screen Double Click on the item or the magnifying glass at the left hand bottom screen to check the item level details

BILLING DOCUMENT ITEM LEVEL CONDITION TAB DETAILING PRICES At the item level click on the conditions tab and check whether the prices copied herewith are correct

BILLING DOCUMENT SAVED If everything is proper in the Billing Document, save the billing document by pressing the Save Button The Billing document number is auto generated by the system on clicking the save button.

CHANGE BILLING DOCUMENT Using the T-Code VF02 we can check the accounting impact of the billing document generated Select the Document Flow to check the completeness of the preceding sales documents T-Code VF02

ACCOUNTING DOCUMENT Select the Accounting document and click on Display Document button

ACCOUNTING DOCUMENT DETAILS The accounting entries are displayed which reflect the impact of the billing document creation

Flow in FI to continue

FI Flow View Customer Ledger FBL5N Post Outgoing Payment F-53 View Customer Ledger FBL5N

View Customer Ledger To view Customer Ledger One can use the SAP Easy Access Menu or the direct Tcode FBL5N

View Customer Ledger Step 3- Click execute Step 1- Enter Customer account and Company Code Step 2- Select All items and specify period.

View Customer Ledger The sales return invoice amount is shown as open item.

Post Outgoing Payment To post outgoing payment One can use the SAP Easy Access Menu or the direct Tcode F-53

Post Outgoing Payment Enter the following details- Header-Document Date, Posting Date, Reference Bank data Account, amount, value date Open item selection- Account (Vendor a/c), Then select Process open items.

Post Outgoing Payment There are 70 open items in the Customer s account, however, in the instant case only 1 item is being cleared. The amount entered and assigned do not match.

Post Outgoing Payment Click Select all Click Select all

Post Outgoing Payment Click Deactivate items

Post Outgoing Payment After Deselecting all items, the amount assigned becomes 0 (Zero). Now double click on the amount to be paid.

Post Outgoing Payment Upon item selection, Amount entered and assigned match.

Post Outgoing Payment Simulate the document and post the document (Ctrl+s) after viewing the entry.

View Customer Ledger The invoice has been cleared.

THANK YOU