Why electronic aircraft records will be the future

Why electronic aircraft records will be the future 2nd Annual AIRCRAFT RECORDS Friday 3rd May 2013 London, UK www.saviscon.com

Agenda Introduction 1 Brief Introduction of SAVISCON.COM Motivation 2 The critical role of aircraft records The trend is your friend 3 Trends in technical development Trends in aviation industry document management use cases Electronic Records More than just Digital Paper 4 Images & Metadata, Research capability, Availability and Accessibility, Process Integration, Collaboration 2

Introduction SAVISCON.COM Ingo Simon, CEO SAVISCON.COM SAVISCON GmbH Beerbuschstieg 11a 22395 Hamburg, Germany Tel: +49 (0)40 80 90 81 446 Fax: +49 (0)40 80 90 81 447 ingo.simon@saviscon.com www.saviscon.com Based in Hamburg, SAVISCON.COM provides consulting and implementation services for IT, organizational and change management projects. We specialize in Enterprise Content Management (ECM), focusing specifically on the state-of-the-art management of technical documentation for capital goods in sectors such as aviation, heavy industry and shipbuilding. 3

AMA and compatible services a well ballanced solution Aviation Maintenance Archive Clear archive structure Advanced search capabilities Included workflow engine Standard interfaces for system integration Revision safe Long term archiving Services High performance scanning Mobile scanning Data capturing Document asorting Filing into archive Paper document storage Cloud Services One-stop shop for maintenance records 4

Aircraft Lifecycle View Operator Side Manufacturer Delivery A-Checks B-Checks C-Checks 72 M Check A-Checks B-Checks C-Checks 144 M Check A/C Purchase Operator Change A/C Sale 18 M Audit 36 M Audit 54 M Audit 72 M Audit 18 M Audit 36 M Audit 54 M Audit 72 M Audit Lessor Side 6

Theoretical market value of an aircraft $ + $ + $$$ material value model & configuration operational value (= airworthiness) = $$$$$ sales price / market value 7

Realistic market value of an aircraft $ $$$ model & configuration operational value (= airworthiness) Condition of the records?! AD/SB Status Back-to-Birth history Manufacturer documentation TechLogs During operation the problem arises - but only with phase-out (sale, lease return) the consequences pop up 8

The trend is your friend General technical trends Hardware devices: Smaller, faster, lighter, more flexible Broadband connection (almost) anywhere Mobile solutions Integrated software & processes Enterprise content management ECM Enterprise Application Integration EAI SaaS, Cloud services Aim for paperless office Specific document management trends in aviation industry Electronic Commerce (Spec2000 marketplace) Electronic manuals (ispec2200, S1000D) Electronic job cards, task cards, workshop reports Electronic document authoring Electronic signature Electronic Flight Book EFB Electronic Technical Records?!!! 10

Yes, you can! You can never replace all the paper! VP Engineering about the Technical Library, ADAT 2008 Technical Library, ADAT 2010 11

Yes, you can! Technical Library, ADAT 2010 12

Please, leave the box! How to get the most value out of archiving solutions Do not think document centric Records are usually part and result of processes, not necessarily the center Consider the whole process chain Create closed circles for records and their metadata Use standard software as a baseplate 13

Benefit: Automated Information Exchange Create placeholder with MRO Software Electronic Archive MRO Software 15

Document Import Scenarios Maintenance Planning Engineering Auditor Customer Lessor etc. Archive A B C D import ERP D D D D High effort on data extraction Scan Service Hangar / Mechanic 16

Document Import Scenarios Maintenance Planning Engineering Auditor Customer Lessor etc. Archive A B C D information import ERP D D D D No effort on data extraction Scan Service Hangar / Mechanic 17

Document Import Scenarios Maintenance Planning Engineering Auditor Customer Lessor etc. Archive A B C D Document & information import ERP D D D D High No effort on on data extraction Scan Service Hangar / Mechanic 18

Create placeholder with checklists (w/o MRO System) 19

Document Import Scenario Auditor Lessor Doc-List csv Operator/ MRO Archive D D D D A B C D auto - import 20

Benefit: Add-On Software e. g. Structural Repairs Management VS. 21

Benefit: Roles & Visibility Same Records but different Views Aircraft Aircraft 737-86J/W D-ABCD MSN 12345 Operator Lessor tbd Lessor (Tech.) 737-86J/W D-ABCD MSN 12345 Operator Lessor tbd Lessor (Com.) Lifecycle Documents Aircraft Certificates AD/SB Status Modification Status Sales & Lease Aircraft Specification Technical Status Lease Agreement EOs Exception to Agreements STCs Manufacturer Delivery Commercials Transfer Documents 22

Benefit: Document Exchange & Collaboration Platform Leverage AMA for Authorities Compliance purposes Lessor MRO Customer care Archive A B C D Workflows H Quality assurance Sales activities Acceptance milestones Others Owner Operator Potential Lessee Potential Buyer 23

Technical Records process costs per A/C Operating Process Costs Phase-In Operation Phase-Out Without electronic records With Electronic records } cost savings per A/C Lifecycle of A/C 24

Managing paper document references Unsorted paper D D D D Document recognition Import (sorted) Archive A B C D Scan batch ID Batch ID & Location information Export (sorted) & Batch ID information Unsorted paper Batch inspection by samples (on request) 25

Thank you!