Solutions for Human Resources. A Service Provided by Your Tax Consultant

Solutions for Human Resources A Service Provided by Your Tax Consultant

Qualified Partners for Your Human Resources Employees are the most important success factor in any company. This is because the optimal use of human resources has a significant impact on the company s bottom line. This is reason enough to utilize first-class solutions for the important field of human resources. In this context, your tax consultant and DATEV support you with advice, service, and software. data between your company and your tax consultant is an efficient process. Quality from Experience Your tax consultant and DATEV are experienced partners with significant expertise when it comes to human resources. DATEV has offered individual support services and powerful software solutions for decades: on average, 12 million pay slips per month are processed using DATEV software. This represents a wealth of experience you can benefit from and that external partners also highly appreciate. Flexible Support The flexible collaboration between your company and your tax consultant is one of the particular strengths of DATEV software. You have the choice of whether to carry out tasks in-house or outsource them to your tax consultant, who will complete them reliably on your behalf. And, should you change your mind, you can switch at any time. By using individual DATEV software solutions that are designed to work seamlessly with one another, you can ensure that transferring Reduce Your Workload with the DATEV-Cloud Whether through automatic data backup, audit-proof archiving, or the encrypted data transfer with institutions such as health insurance companies or fiscal authorities the connection to the DATEV-Cloud makes numerous jobs easier for you. A particular advantage is that you do not need to send the data individually. The physical location, and therefore the heart, of the cloud is the DATEV data center. Building Knowledge We offer seminars for every need from beginners to advanced learners. In this context, you can select between online seminars, in-person seminars at our training centers, and customized seminars at your place of business. We are happy to provide personal consultations either on-site or online to assist you in rolling out our software at your company as well as on the topics

Contents 1 Services for Human Resources 2 Human Resources Systems + Periodic Consulting and Annual Reports by a Tax Consultant Solutions for Human Resources Solutions for Administrative Tasks Order Processing Accounting Document Management + IT Solutions for Communication and Data Security More Information www.datev.de/service Additional Administrative Duties Your tax consultant is not only your first stop for human resources solutions, but they can also offer solutions for your company s administrative tasks, such as order processing, accounting, and document management, as well as solutions for e-mail security and reliable IT administration. This is how you create a permanent foundation for your business success. Human Resources Management Wages and Salary Accounting You can combine the solutions for human resources with solutions for administrative tasks and IT solutions for communication and data security. of quality management and digitization through consultations provided by our experienced DATEV consultants. Completely Reliable Service As a business owner, you want everything to run smoothly. But in the off chance that something does not go according to plan, it is good to have a reliable partner. Whether for initial installation and setup, switching products, ongoing operations, or technical problems we are there for you right from the start. E-mail Security IT Outsourcing Get answers: You have around-theclock access to free information systems. And a regular newsletter keeps you up to date on current issues. Ask the experts: Experienced service employees take care of your individual concerns. In doing so, it goes without saying that we utilize state-of-the-art remote maintenance technology. Employees with significant hands-on experience from 26 DATEV offices and additional DATEV system and solution partners are your local point of contact. More Information Solutions for Administrative Tasks brochure (Art. No. 35092) IT Solutions for Communication and Data Security brochure (Art. No. 35094) Find the right solution for your company: www.datev.de/ assistent-unternehmensloesung Tip You can also use DATEV solutions securely in the DATEV-Cloud. Find out more at www.datev.de/ cloud-sourcing.

1 Well-Equipped When It Comes to Human Resources The field of human resources is a minefield of legal regulations: companies need to adhere to payroll tax and social security provisions as well as privacy laws, for example. The related processes within a company should be lean and adaptable to future developments. With DATEV solutions, you are perfectly prepared for the future. We wanted a partner that we could count on over the long term. A partner that provides professional service and solutions that are designed to work perfectly together. Volker Geier, head of DRK Rettungsdienst Ravensburg-Wangen ggmbh, Ravensburg, Germany

Services for Human Resources 1 Always up to Date Highest Level of Data Security Flexible Application Connections Variable Software Solutions Up to Date and Future-Proof We analyze new legal and technical requirements early on and implement them reliably in our software. As a result, you can always be sure that the applications are up to date when it comes to legal requirements. In order to make your day-to-day tasks even easier and open up new methods of collaboration for example, with employees we continuously work on making advancements to our time-tested DATEV software. In this context, our focus is on making processoriented work possible and supporting you with a quick overview of all areas. More Data Security Than Required by Law Your confidential employee data is in safe hands with us. You see, DATEV has established security measures for sensitive data or data that needs to be protected that goes far beyond the legal requirements. Countless certificates from independent auditors confirm our high level of security. Incidentally, you can also use several of these certificates for audits of your company. This means you save the cost and effort of acquiring such certification yourself. DATEV offers certified security in the following areas, among others: Data protection pursuant to the stipulations of Germany s Federal Data Protection Act (voluntary data protection audit pursuant to Article 9 of this law) Information security in the DATEV- Cloud pursuant to ISO / IEC Product testing with regard to accounting in compliance with the IDW PS 880 auditing standard and the German principles of accessing data and auditing digital documents (GDPdU) Auditing pursuant to the International Standard on Assurance Engagements 3402 Reports on Controls at a Service Organization (ISAE 3402) Certification of system auditing by Germany s National Association of Statutory Health Insurance Funds (GKV-Spitzenverband) regarding the electronic creation and submission of statutory health insurance reports Continuous Processes Flexible application connections create the foundation for lean and transparent business processes. This not only applies within the field of human resources but also to the data connections with related areas, such as financial accounting or document management. Other manufacturers software can also be connected to DATEV software for example, timerecording systems and merchandise planning software. Solutions for Every Need In order to best cover the different needs of each company, different versions of DATEV s software solutions for human resources are available. This gives you the ability to tailor your applications to your company s development: if your needs grow, DATEV software simply grows along with them. And if you have special needs, we can even make individual adjustments to the software specifically for you.

2 Software for All Human Resources Tasks In almost no other field are the jobs as varied as they are in human resources processing payroll data and transferring it to financial authorities and health insurance companies, verifying travel expenses, organizing employee application processes, and drawing up employee evaluations. On top of that, overseeing vocational trainees and human resource development both require significant time and effort. At DATEV, you will find the right solution for every task related to human resources.

Human Resources Systems 2 Wages and Salary Accounting Electronic Archiving Human Resources Management Management Accounting Travel Expenses Integrated Solutions DATEV software supports you in all activities related to human resources. In this context, we place a particular focus on easy-to-use, time-saving features such as for saving and managing employee data. Once data is entered, it is available to all areas of the company in human resource applications as well as financial accounting software. And as a result, working with headquarters and branch offices is also much easier, since preliminary employee data can be entered at the local places of business and then processed together afterward at your company s headquarters. The portfolio is complemented by solutions from our DATEV software partners who expand DATEV programs for human resources through the addition of, for example, solutions for capacity planning or business sectors. Efficient Payroll Accounting DATEV takes care of many payroll accounting jobs for you automatically: payment orders are directly transferred to the bank from the accounting applications. Updating institutional data, such as health insurance companies contribution rates, is carried out via an online comparison with centrally managed data in the DATEV-Cloud. In addition, the DATEV-Cloud directly handles the electronic transfer of payroll accounting figures to the fiscal authorities (Elster-Lohn in Germany) and the social security agencies (statement of contributions paid, German DEÜV reports, immediate disclosures, the German Zahlstellenmeldeverfahren, refund requests pursuant to the German expense compensation act (AAG), and pay slips for the purpose of calculating unemployment benefits). In addition, automatically generated forms for all current pay statements make your job even easier. Furthermore, DATEV can also take care of sending pay slips to your employees. In this context, you have the choice of sending them by mail or making them available via a secure website. Less Paper in the Payroll Department An additional advantage of DATEV software is electronic archiving. The DATEV- Cloud offers central storage and longterm archiving of all your data. You can then access all the data and any reports you need at any time from your PC. As a result, you no longer need to file the paper away in folders. In addition, doing so fully complies with the legal requirements set forth in Articles 146 and 147 of the Fiscal Code of Germany. If your company is audited, you can provide the auditor with all the payrollrelated documents either electronically or on an archive DVD. The Benefits for Your Accounting Office at a Glance Payroll Accounting: Importing time records Managing institutional data (health insurance companies, credit institutes, fiscal authorities, municipalities, etc.) Payroll accounting always in accordance with applicable laws Directly sending pay slips to employees or making pay slips available to employees via a secure website Electronic data transfer and response to / from institutions Sending payment orders to banks Electronic report archiving Long-term archiving

Human Resources Systems 2 Wages and Salary Accounting Electronic Archiving Human Resources Management Management Accounting Travel Expenses Easily Manage Employees The electronic personnel file can be used to store all employee-related data in a central location, including your employees qualifications and vacation days or days absent from work. As a result, this information is rapidly available whenever it is needed, ensuring optimal human resources. In addition, DATEV software can also be used for clearly structured recruiting activities and human resource development. As a result, you can always keep track of your most important resource your employees. Your Company at a Glance Rapid access to sound financial figures is key to successfully managing your company. DATEV solutions support your management accounting activities with human resource related reports such as a list of nonwage labor costs or an overview of cost-center figures. All of the data in the system can be combined as desired to create, adjust, and graphically present individual management accounting reports. Flexible Travel Expense Accounting DATEV software makes it easy to manage business trips initiating and approving travel applications as well as preliminary accounting of travel expenses. For preliminary accounting, you have a choice between the desktop version and the mobile online version in the secure portal DATEV Employee online. When carrying out expense accounting activities, the software takes both legal stipulations as well as your company s own travel guidelines into account. As a result, you can be sure to quickly and easily prepare a correct travel expense report that meets your internal requirements, even in complex accounting cases.

Collaboration as Partners To find out how to create an effective business relationship using DATEV software, simply get in touch with your tax consultant. They know your company s needs and provide reliable advice in all tax-related and business-related matters. Simply ask them about it directly. You can also find additional information at www.datev.de/ unternehmensloesungen or by calling +49-800-100-1116. A Service Provided by Your Tax Consultant Art. No. 35093 2017-04-01 DATEV eg 2017. All rights reserved.