A guide to the activation and utilization of resources for the Safety Assessment Program

A guide to the activation and utilization of resources for the Safety Assessment Program

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Table of Contents Page # Preface ----------------------------------------------------------------- 5 Program Overview ------------------------------------------------- 6 Abbreviations -------------------------------------------------------- 7 Definitions & Terminologies ------------------------------------ 8 Resources & Pre-Event To Dos -------------------------------- 9 Responsibilities ----------------------------------------------------- 10 Mutual Aid Concept - (Chart) ----------------------------------- 12 Activation of Program Resources ----------------------------- 14 RIMS Mission/Request Tasking Form ------------------------ 15 SAP Evaluator Registration and Loyalty Oath -------------- 19 OES Contact Information ------- ----------------------------------- 21 CALBO Statewide Coordinators --------------------------------- 22 CALBO Regional Map --------------------- ------------------------- 23 CALBO Regional contact information ------------------------- 24 Page 3 of 34

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Preface This document, Mutual Aid Guidance for Building Officials, is an accumulation of excerpts from several related established programs currently in use within the State of California. These excerpts were compiled to assist the Building Official in the effective activation and utilization of resources that are available during a declared emergency or disaster. With California s history of earthquakes and other disasters, one of the most important post-disaster activities is to determine the safety and functionality of key facilities. These facilities include emergency operation centers, shelters, hospitals, sewage plants, water treatment systems, and airports. In addition, the evaluation of dams, bridges and other structures is critical because these may pose a threat to life and safety if damaged by an event. It is also critical to provide safety assessment of privately-owned structures. The safety evaluation of public facilities and private structures assists in the recovery of a community devastated by a disaster. In order to rapidly assess facility safety following a disaster it is necessary to plan for additional assistance to local building inspection staff. Mutual aid and volunteer assistance through the Safety Assessment Program is part of this planning. Since the Applied Technology Council (ATC) published its Procedures for Postearthquake Safety Evaluations of Buildings (ATC-20) in 1989, state and local governments have depended on the individual experience of those who specialize in infrastructure and facility safety assessments. Accordingly, the Governor s Office of Emergency Services (State OES) welcomes members of professional organizations within the state who are interested in participating in the Post-Disaster Safety Assessment Program (SAP) of California. In accordance with the Master Mutual Aid Agreement, local and state emergency managers have responded in support of each other under a variety of plans and procedures. Immediately following the 1994 Northridge earthquake, city and county emergency managers in the Office of Emergency Services (OES) Coastal, Southern, and Inland Regions developed a coordinated emergency management concept called the Emergency Managers Mutual Aid (EMMA) system. EMMA provided a valuable service in the emergency response and recovery efforts at the Southern Regional Emergency Operations Center (REOC), local Emergency Operations Centers (EOCs), the Disaster Field Office (DFO), and community service centers. Page 5 of 34

Overview Purpose SAP Goal The purpose of this document is to provide guidance and assistance to Building Officials prior to, during and after an event occurrence that may require mutual aid assistance. The goal of SAP is to help local government perform accurate facility safety assessments as quickly as possible. This will allow people the continued safe use of homes and businesses, and ensure that people are prohibited from entering unsafe structures after a disaster. Definition of Safety Assessment Safety assessment is the evaluation of facilities following a disaster to determine the condition of buildings and the infrastructure for use and occupancy. These assessments are not intended to quantify damage, but to categorize facilities as to their safety. Participants Certified building inspectors, licensed engineers and architects who are part of the SAP are divided into two resource pools: Volunteers Public Resources a) Local government employees b) State government employees. Functions Within SAP, there are five functional positions: 1. SAP Evaluator 2. Professional Organization Contact 3. Disaster Contact 4. SAP Coordinator 5. Statewide SAP Coordinator. Activation All SAP participants must be activated by the State OES through the State Operations Center (SOC). All activations are accomplished utilizing the Incident Command System (ICS) structure of the Standardized Emergency Management System (SEMS). Page 6 of 34

Authorities Master Mutual Aid Agreement Sections 2400-2450 of Title 19, Division 2 of the California Code of Regulations (Standardized Emergency Management System SEMS) California Emergency Services Act (Government Code section 8550) California Labor Code, section 3211.92 (Disaster Service Workers) Additional Information For further information, please access the Safety Assessment Program website links through CALBO at http://www.calbo.org/, or OES at http://www.oes.ca.gov/ Abbreviations CALBO DSW EMMA EOC OA OES REOC RIMS SAP SEMS SOC California Building Officials Disaster Service Worker Emergency Manager Mutual Aid Emergency Operations Center Operational Area State Office of Emergency Services Regional Emergency Operation Center Response Information Management System Safety Assessment Program Standardized Emergency Management System State Operations Center Page 7 of 34

Definitions & Terminology DSW Volunteer - DSW Local - DSW State - Volunteer Engineers, Architects, and Building Inspectors Building Inspectors, Engineers, and Architects Employed by Local Jurisdictions Engineers, Architects, and Building Inspectors Employed by State Agencies Full Commitment of Resources - This does not require actual exhaustion of all resources, but it does anticipate full mobilization and commitment to the emergency. Operational Area - One of the five levels of the SEMS. Generally, an Operational Area is composed of a county and all cities and special districts within that county. REOC - Operated and maintained by the State of California OES, Regional Emergency Operational Centers are facilities located within the three OES administrative regional areas. REOCs are located: Southern Region Los Alamitos Coastal Region Oakland Inland Region Sacramento It is through these operations centers that the State provides support to the Operational Area, coordinates requests for statewide resources, and provides the communications link between local government and the State. SAP Subdivision - Also known as, a section or chapter and is revised terminology for CALBO s Region Operational Area. Page 8 of 34

Resources & Pre-Event To Dos Guidance in the development of an emergency plan is provided by the Office of Emergency Services (OES), see OES web site: http://www.oes.ca.gov/operational/oeshome.nsf/content/e539b39f0396dbfc 88256C2A00628101?OpenDocument To develop a working knowledge of the Standardized Emergency Management System (SEMS) see OES web site: http://www.oes.ca.gov/operational/oeshome.nsf/content/b4943535210895448 8256C2A0071E038?OpenDocument To develop a working knowledge of the Response Information Management System (RIMS) http://www.oes.ca.gov/operational/oeshome.nsf/content/e0f5d09a7cc7fe6c 88256C2C0079950C?OpenDocument To develop a working knowledge of the Emergency Managers Mutual Aid Plan (EMMA), see OES web site: http://www.oes.ca.gov/oeshomep.nsf/all/emmaguide/$file/emmaguidance.pdf CALBO Section Coordinators should develop a regional call-out plan for effective implementation in response to a large, medium or small event. Develop a Local Standard Operating Procedure (S.O.P.) for disaster response. Provide training for staff in all aspects of disaster response, mitigation and repair, and Safety Assessments. Provide, a key departmental individual, training as a Safety Assessment Coordinator Adopt, by local ordinance: o Posting Placards to be used o Mutual Aid Agreement(s) o Demolition policies and procedures o Repair policies and procedures See CALBO s website for sample ordinances. http://www.calbo.org/ Page 9 of 34

Responsibilities To facilitate activation of the Safety Assessment Program and call-out of the appropriate individuals, the various disciplines have been assigned specific responsibilities. In this manner, OES will activate an organization based on the needs of the requesting jurisdiction. This figure shows these responsibilities in the form of an organizational chart. This is the type of chart OES SOC will use to determine the appropriate disciplines to be activated based on the request for assistance. Office of Emergency Services Coordination of all Resources Building Inspectors Engineers with structures background Engineers with lifeline background Architects Rapid Evaluation of all occupancies Rapid evaluation of all occupancies Detailed evaluation of all occupancies Detailed Evaluation Bridges, Roads, Airports, Treatment Plants, Pipelines, Reservoirs, Water Tanks and Dams Rapid Evaluation of all occupancies Detailed evaluation of all occupancies This table is provided for guidance only, and is not intended to limit any individual or group to a specific type of evaluation. Such limitations come from the individual s experience, background and training. Page 10 of 34

For large events, individuals from within the disaster area will not be activated. Local government building inspectors will be inspecting buildings within their respective jurisdictions and will not be available. Private sector individuals will have their own clients who will require their assistance. Consequently, the program will be activated outside the disaster area. For medium events, a combination of individuals within the disaster area or from the immediate surrounding area as well as outside the disaster area may be activated. For small events, only those individuals within the disaster area or immediate surrounding the area will be activated. In this manner, they will not need housing and will be used on a limited basis. OES has a Statewide Safety Assessment Program Coordinator who oversees the overall safety assessment program. Each professional organization, including CALBO, has appointed a Statewide Safety Assessment Program Coordinator who oversees the safety assessment activities of the individual chapters or sections within the professional organization. Each regional area, section or chapter, known as a subdivision, has a subdivision Safety Assessment Program Coordinator who: organizes the call-out procedures for a specific subdivision; organizes and arranges training and registration programs; and initiates the subdivision s call-out. Arrows depict the flow of information California Office of Emergency Services Safety Assessment Program Coordinator Professional Organization State Level Safety Assessment Program Coordinator Oversees OES s SAP program activities and initiates CALBO s call-out program by calling CALBO s SAP State Coordinator Oversees CALBO s SAP activities and Oversees initiates CALBO s the section/chapter SAP call-out activities by and contacting initiates the appropriate section/chapter call-out coordinators. Professional Organization Local Level Safety Assessment Program Coordinator Organizes local training and registration of SAP registered individuals and initiates call-out procedures of local members Professional Organization Local Level Registered Members Page 11 of 34

Mutual Aid Concept: Flow of Resource Requests State OES Professional Organizations Confirmation of Mutual Aid Resources Allocated Other organizations CALBO State Coordinator State OES Regional Area CALBO Section (Regional) Coordinator County OES Local Building Department (Supplying Jurisdiction) SAP Coordinator Aid Requested SAP Coordinator Requesting / Receiving Jurisdiction(s) Allocated Resources CALBO Resources i.e. SAP Trained Personnel EVENT Page 12 of 34

Activation Flow of Call-Out in response to a Mutual Aid request from the Office of Emergency Services STEP 1 State OES SAP Coordinator Requests Mutual Aid resources of CALBO State Coordinator STEP 2 CALBO State Coordinator Requests Mutual Aid resources of CALBO Section Coordinator STEP 3 CALBO Section Coordinator Requests Mutual Aid resources of Local Building Department STEP 4 Local Building Department Fulfills & Forwards Requested Resources to CALBO Section Coordinator STEP 5 CALBO Section Coordinator Forwards Requested Resources to CALBO Statewide Coordinator STEP 6 CALBO Statewide Coordinator Forwards Requested Resources to OES SAP Coordinator Page 13 of 34

Local Building Official s Request for Resources (Activation of Program Resources) Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Local jurisdiction determines that additional resources are required to complete the evaluation of damaged structures, critical facilities and infrastructure. (Ensure there is a full commitment of resources. This does not require actual exhaustion of all resources, but it does anticipate full mobilization and commitment to the emergency.) a. The local SAP Coordinator determines haw many SAP Evaluators may be needed and any specific qualifications that may be required to meet the needs of the local jurisdiction. b. Complete RIMS Mission/Request Tasking Form identifying positions or tasks to be performed. c. The local SAP Coordinator submits the request to the appropriate Operational Area through the jurisdiction s EOC. The Operational Area forwards the request to the State OES REOC The REOC forwards the request to the SOC. The SOC will contact the OES Statewide SAP Coordinator to implement the SAP call-out. The OES Statewide SAP Coordinator will facilitate the deployment of the necessary SAP Evaluators as requested by the requesting jurisdiction. The OES Statewide SAP Coordinator will fill the request for resources through the appropriate professional organizations, i.e. CALBO s Statewide SAP Coordinator, or other professional organizations as may be appropriate or necessary. CALBO s Statewide SAP Coordinator will: a. initiate CALBO s call-out procedures; and b. upon completion of the deployment, CALBO s Statewide SAP Coordinator will provide the OES Statewide SAP Coordinator a report of the details of the deployment (i.e. number and home jurisdiction of SAP Evaluators deployed and any other specifics of the deployment). Upon arrival in the staging area, responding SAP Evaluators will: 1. Register with the Local SAP Coordinator 2. Attend a situation briefing to receive: a. instructions regarding media inquiries and jurisdictional policies b. a brief review of necessary forms and placards c. telephone numbers and locations of emergency services, evaluation forms, placards, and other supplies. 3. Attend a short refresher SAP Evaluator training. 4. Become deputized as a Deputy Inspector for the hosting jurisdiction (SAP Evaluator Registration and Loyalty Oath) 5. Receive assignments to be conducted, including location maps, building information, etc. Page 14 of 34

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OES Ad ministrative Regions OES HEADQUARTERS P.O. Box 419047 Rancho Cordova, CA 95741-9047 (916) 845-8400 Eric Lamoureux Sheryl Tankersley Dale Chessey Coastal Region 1300 Clay Street, 4th Floor, Oakland (94612) Regional Administrator- Charles Wynne...916 845-8470 Information...510 286-0895 Facsimile (FAX)...510 286-0853 Inland Region P.O. Box 419047 Rancho Cordova, CA 95741-9047 Regional Administrator- Charles Wynne...916 845-8470 Information...916 845-8470 Facsimile (FAX)...916 845-8474 Southern Region 4671 Liberty Avenue Los Alamitos 90720-5158 Regional Administrator- Stephen Sellers Information... 562 795-2900 Facsimile (FAX)...562 795-2877 **See OES website for current contact information.** Page 21 of 34

CALBO Statewide Coordinators ` Coordinator- Alternate - Alternate- Alternate- William Schock City of San Leandro 835 East 14th Street San Leandro CA94577 Office direct (510)577-3422 Office indirect (510)577-3405 FAX (510)577-3419 wschock@ci.san-leandro.ca.us Stephan Kiefer City of Livermore 1052 S. Livermore Ave. Livermore, CA 94550 Office (925) 960-4414 Office (925) 960-4410 Cell (925) 525-8189 Pager (925) 467-6902 sakiefer@ci.livermore.ca.us Steven Stuart Building and Safety Director City of Santa Paula P.O. Box 569 Santa Paula CA. 93061 Office (805) 933-4259 Cell (805) 377-3604 Pager (805) 671-0285 sstuart@ci.santa-paula.ca.us Daniel Kaiser City of Corona 815 W. Sixth Street Corona, 92882 Office (909) 279-3562 Office (909) 736-2250 FAX (909) 279-3561 Cell (909) 374-3253 dank@ci.corona.ca.us Page 22 of 34

CALBO s Six Regional Sections (or Subdivisions) Page 23 of 34

OES Southern Region & CALBO Sections I & VI Page 24 of 34

Coordinator Jack Phillips Building Official County of Ventura 800 S. Victoria Ave. Ventura, CA 93009 Office (805) 654-2787 FAX (805) 648-9212 Cell (805) 701-6072 jack.phillips@mail.co.ventura.ca.us CALBO Section I (SAP Subdivision I) First Alternate Tom Melugin District Manager Ventura County 800 S. Victoria Ave. Ventura, CA 93009 Office (805) 654-2795 Fax (805) 648-9212 Cell (805) 701-2840 tom.melugin@mail.co.ventura.ca.us Second Alternate Third Alternate Jim McDonald Andrew Stuffler District Manager Building Official Ventura County City of Ventura 3855-F Alamo St. Room 2019A 501 Poli St. Room 117 Simi Valley, CA 93063 Ventura, CA 93001 Office (805) 582-8037 Office (805) 654-7837 Fax (805) 582-2085 FAX (805) 652-0694 Cell (805) 320-1435 astuffler@ci.ventura.ca.us jim.mcdonald@mail.co.ventura.ca.us Page 25 of 34

Coordinator Kathleen Trees Building Official City of National City 1243 National City Blvd. National City, CA 91950 Office (619) 336-4213 Cell (619) 933-3599 CALBO Section VI (SAP Subdivision VI) First Alternate Dan Pavao Chief Building Official City of El Cajon 200 E. Main Street El Cajon, CA 92020 Office (619) 441-1712 FAX (619) 441-1743 Cell (619) 922-0777 dpavao@ci.el-cajon.ca.us Second Alternate Pat Kelly Principle Building Inspector City of Carlsbad 1635 Faraday Ave. Carlsbad, CA 92008 Office (760) 602-2716 FAX (760) 602-8560 Cell (760) 805-5502 Third Alternate Keith Clarke Building Official City of Corona 815 W. Sixth Street Corona, CA 92882 Office (909) 736-2258 FAX (909) 739-4893 Cell (909) 374-3251 keithc@discovercorona.com Page 26 of 34

OES Coastal Region CALBO Section II (SAP Subdivision II) Coordinator Richard Stubendorff Chief Building Official City of Santa Cruz 809 Center St. Rm #206 Santa Cruz, CA 95060 Office (831) 420-5127 FAX (831) 420-5101 Pager (831) 689-6744 rstubendorff@ci.santacruz.ca.us Page 27 of 34

OES Inland Region & CALBO Sections III, IV, & V Page 28 of 34

CALBO Section III (SAP Subdivision III) Coordinator Ted Schoppe Building Official Sutter County 1130 Civic Center Blvd. Yuba City, CA 95993 Office (530) 822-7400 tschoppe@co.sutter.ca.us First Alternate Martin W. Griffin Chief Building Official Yuba County 915 H Street Suite# 123 Marysville, CA 95901-4198 Office (530) 749-5440 FAX (530) 749-5434 mgriffin@co.yuba.ca.us Page 29 of 34

CALBO Section IV (SAP Subdivision IV) Coordinator Warren Weikel County of Sacramento 4101 Branch Center Road Sacramento, CA 95827 Office (916) 875-5275 Office (916) 875-5478 FAX (916) 875-5390 Cell (916) 343-2791 First Alternate Gregory Lamb Chief Building Official Tuolumne County 2 S. Green Street Sonora, CA 95370 Office (209) 533-5633 tcbd@mlode.com Second Alternate Josh Pino Principle Building Inspector City of Sacramento 920 Del Paso Blvd. Sacramento, CA 95815 Office (916) 566-6518 FAX (916) 566-6514 Cell (916) 870-4020 jpino@cityofsacramento.org Page 30 of 34

CALBO Section V (SAP Subdivision V) Coordinator Dave Dean Chief Building Official Tulare County 5961 S. Mooney Blvd. Visalia, CA 93277 Office (559) 733-6291 ext. 4271 FAX (559) 730-2604 Cell (559) 786-5565 ddean@co.tulare.ca.us First Alternate Greg Adams Building/Zoning Inspector III Tulare County 5961 S. Mooney Blvd. Visalia, CA 93277 Office (559) 733-6291 ext. 4272 FAX (559) 730-2653 Cell (559) 786-5567 gadams@co.tulare.ca.us Second Alternate Mark Jacobsen Building/Zoning Inspector II Tulare County 5961 S. Mooney Blvd. Visalia, CA 93277 Office (559) 733-6291 ext. 4273 FAX (559) 730-2604 Cell (559) 805-9972 mjacobsen@co.tulare.ca.us Page 31 of 34

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