Barrington Road. at Jane Addams Memorial Tollway (Interstate 90) Interchange Improvement Study. Community Advisory Group Meeting #1

Barrington Road at Jane Addams Memorial Tollway (Interstate 90) Interchange Improvement Study Community Advisory Group Meeting #1 Hoffman Estates Village Hall July 25, 2012

Meeting Agenda 1. Welcome and Introductions 2. Study Overview 3. Public Meeting #1 Review 4. The CSS Process 5. Group Exercise Issues & Concerns 6. Problem Statement Exercise 7. Purpose & Need Statement 8. Closing Remarks/Next Steps

Project Team Introductions Mike Hankey Director of Transportation and Engineering Division Gary Salavitch Director of Engineering Kimberly Murphy Consultant Studies Unit Head Marty Morse Project Manager Ken Doll Project Engineer Christian Iroume Project Engineer Rocco Zucchero Deputy Chief of Engineering for Planning Greg Dreyer Senior Project Manager Karyn Romano Public Outreach for I-90 Corridor

Project Team Introductions Kevin Nelson Project Principal Charles Tice Cole Project Manager Jason Dove Project Engineer Kevin Hall CSS/Public Involvement Coordinator Dave Palia CSS/Public Involvement Coordinator

CAG Introductions

CAG Binder and Website

Meeting Agenda 1. CAG Binder and Website 2. Study Overview 3. Public Meeting #1 Review 4. The CSS Process 5. Group Exercise Issues & Concerns 6. Problem Statement Exercise 7. Purpose & Need Statement 8. Closing Remarks/Next Steps

Project Stakeholders Project Study Group (PSG) Community Advisory Group (CAG) Village of Hoffman Estates Illinois Tollway IDOT FHWA Consultant Team Residents Business Owners Advocacy Groups Local Officials Provides the technical engineering, financial feasibility, and environmental screening services to support the selection of a preferred transportation alternative(s). Defines community interests related to the project and evaluates alternatives based on how they may influence land use, transportation, socio-economic, and environmental resources.

Study Area Map

Location Map

Project Overview Barrington Road varies from four to six lanes with a variable median type; it serves 31,000-38,000 vehicles per day No access to and from the west on the Tollway at Barrington Road Approximately 22,000 vehicles per day use the existing access (to and from the east) to the Tollway at this location Several office and retail uses surrounding the interchange Jane Addams Memorial Tollway (I-90) will have four (4) lanes in each direction constructed in 2015 and 2016 as part of the Tollway s capital improvement plan Barrington Road lacks a continuous off-street bicycle or pedestrian facility throughout the project limits Fixed object, rear-end and turning crashes are most prevalent on both Barrington Road and the I-90 access ramps

Project Study Process Phase I Preliminary Engineering & Environmental Studies Phase II Contract Plan Preparation & Land Acquisition Phase III Interchange* and I-90 Mainline Construction Current Phase Mid 2012 to Early 2013 Next Phase Early 2013 to End 2014 Last Phase End 2014 to End 2016 * Construction Subject to Funding Availability

Phase I Planning Process Roadway, Geometrics & Traffic Hydraulics, Drainage & Bridge Human and Natural Environment Data Collection Purpose and Need Define Alternatives and Evaluation Criteria Evaluate Alternatives Select Preferred Alternative Vehicular/ Stakeholder Pedestrian Outreach Safety

Phase I Planning Process Data Collection Transportation Needs Community Concerns Traffic Analysis Safety Analysis Problem Statement Technical Evaluation Purpose and Need

Project Status What has been done up to this point? Data collection Environmental Survey Request GIS Mapping Existing Plans Stakeholder Involvement Plan Initial Stakeholder Meetings Village of South Barrington Transit Agencies: Pace, Metra, Regional Transportation Authority Cook County Highway Department Barrington and Hanover Townships Public Information Meeting #1

Public Meeting #1 Review Meeting Highlights Attended by 50 people Presented an overview of the study process Introduced key data on exhibit boards Distributed a brochure which summarized the project Received comments and concerns on aerial images Provided Comment forms, community context audit surveys, and CAG membership applications

Public Meeting #1 Review Comment Form Highlights Traffic congestion and safety are major concerns Westbound commuters currently must access I-90 from other interchanges (such as IL Route 59) Additional Barrington Road access to and from the west desired while maintaining access to and from the east Access to local businesses must be maintained or improved

Context Sensitive Solutions CSS Defined Collaborative, multidisciplinary planning and design process Meets needs of users and stakeholders Compatible with surroundings Integrates local objectives and values Considers community, environment, usability, multimodalism and safety

Context Sensitive Solutions Highlights of CSS Goals Understand stakeholders key issues and concerns Involve stakeholders in the decision making process Establish an understanding of stakeholders role Apply flexibility in design to address stakeholders concerns Achieve a general understanding of agreement among the stakeholders

Context Sensitive Solutions General Understanding of Agreement A general understanding of agreement has been reached when the stakeholders agree that their input has been heard and duly considered, and the process as a whole was fair.

CSS Process Identify Context Define Problem Evaluation Criteria Alternatives Analysis Preferred Alternative Identify Stakeholders Considerations Stakeholder Considerations / Community Assets Environmental Considerations / Compatibility with the Environment Engineering Considerations / Transportation Needs

Stakeholder Involvement Plan Purpose Evolves as a living framework for stakeholder involvement Identifies roles and responsibilities of project participants Establishes timing of stakeholder activities Sets ground rules for participation Documents CAG activities

Stakeholder Involvement Plan Stakeholders Property Owners Residents Business Interests Non-Profit Organizations Local Officials Regulatory Agencies Policy Advocates & Special Interest Groups Travelers & General Public

Community Advisory Group Membership Group of approximately 20-25 stakeholder representatives Broad range of community interests General Responsibilities Attending meetings Supporting the CSS process Identifying community, environmental, economic and transportation issues and resources Reviewing study data and technical analyses Sharing information and encouraging broader community input

Community Advisory Group CAG Ground Rules (1 of 3) 1. Input on the project from all stakeholders is duly considered in order to yield the best solutions to problems identified by the process. 2. List of stakeholders is subject to revision at any time. 3. Minutes of all stakeholder meetings will be maintained. 4. Input from all participants is valued and considered. 5. All participants must keep an open mind and participate openly, honestly, and respectfully. 6. All participants should work collaboratively and cooperatively to seek a general understanding of agreement.

Community Advisory Group CAG Ground Rules (2 of 3) 7. A general understanding of agreement is when stakeholders agree that their input has been heard and duly considered and that the process as a whole was fair. 8. All participants in the process must treat each other with respect and dignity. 9. The project must progress at a reasonable pace, based on the project schedule, and all participants must understand that once a general understanding of agreement is reached on a topic, it will not be readdressed.

Community Advisory Group CAG Ground Rules (3 of 3) 10. The Village of Hoffman Estates, IDOT and the Illinois Tollway will make the final project decision on the preferred alternative.

General Understanding of Agreement CSS Process Stakeholder Involvement Plan CAG Ground Rules

Process Group Exercise Process 1. Individually list issues and concerns 2. Meet in in small groups and identify prominent issues and concerns 3. Large group discussion of small group results 4. Issues and concerns will be used to draft a project Problem Statement, which will assist in the development of the Purpose & Need Statement Access/ Mobility Safety/ Health Social/ Cultural Economics Land Use Environment Aesthetics Right-of-Way

Individual Brainstorming On your own List community context issues and concerns that are important to you within the study area Do not limit yourself to the number of issues and concerns Keep an open mind, there are no wrong answers 10 minutes

Collaborate in a Small Group As a small group Review the individual lists Select at least five (5) most prominent issues from the individual lists Choose a representative to present those issues to the workshop 20 minutes

Large Group Discussion As a large group Each small group reads aloud and potentially explains the five (5) most prominent issues Facilitated discussion of similar issues and clustering 20 minutes

Definition The Problem Statement summarizes the issues and concerns within the project area. It states the important aspects of the project area and provides focus in developing the more detailed Purpose & Need Statement.

Problem Statement Guidance Concise, but broadly written description of the transportation problem(s) associated with the project Defines current conditions in addition to conditions for the future Incorporates larger community issues such as economic development, visual identity, community character and livability Does not describe specific solutions

Formulate a Problem Statement

Formulate a DRAFT Problem Statement The transportation problem(s) at Barrington Road and Jane Addams Memorial Tollway (I-90), within the study area, to be solved by this project is/are: In addition,

General Understanding of Agreement Draft Problem Statement

Definition The Purpose & Need Statement is intended to clarify the expected outcome of a public expenditure and to justify that expenditure what is to be accomplished and why it is necessary.

Definition PURPOSE Why is the project proposed? Intended outcomes Objectives to address needs Achievable and specific Helps to develop reasonable range of alternatives and to evaluate potential solutions Purpose Regional Mobility Need Reduce Traffic Congestion NEED Why is the project needed? Key problems to address any underlying causes Factual and quantifiable Supports purpose statement Traffic Safety Access Management

Project Schedule Data Collection Problem Statement/ Purpose and Need Alternative Analysis Preferred Alternative Spring 2012 Summer 2012 Fall 2012 Winter 2012/2013

Public Involvement Schedule Public Information Meeting #1 (June 27, 2012) CAG Meeting #1 (July 25, 2012) CAG role in CSS Process; Today Stakeholder Involvement Plan; Problem Statement PUBLIC INVOLVEMENT CAG Meeting #2 (September 2012) Purpose and Need; Identify Evaluation Criteria; Develop Initial Alternatives CAG Meeting #3 (November 2012) Refine and Evaluate Alternatives Public Information Meeting #2 (December 2012) CAG Meeting #4 (January 2013) Refine Preferred Alternative Public Hearing (February 2013)

Next Steps 1. Submit draft Problem Statement to IDOT/FHWA 2. Prepare draft Purpose and Need and submit to IDOT/FHWA 3. Review and refine Purpose and Need at CAG Meeting #2 4. Achieve General Understanding of Agreement on Purpose and Need at CAG Meeting #2 5. Identify Evaluation Criteria