Basic information on the reform, autumn 2016 This is how The City of Helsinki's new governance system looks like Office 25.8.2016
The Mayoral system and sectors The City Council decided on 16 March and 22 June 2016 on the main features of the reform of the City's governance system The main things about the reform: Helsinki adopts a Mayoral system: Mayor and four Deputy Mayors Helsinki adopts a Sectoral system: Central Administration and four Sectors The committee structure will be completely overhauled The reform is implemented on 1 June 2017 when the new City Council starts working Office 25.8.2016 2
The goals of the reform Based on the 2013 2016 Strategy Programme Goals: The municipal election results are more directly reflected in the city governance Democratic decision-making and its efficiency is improved The City Council's and the City Board's role in the City governance is strengthened The reform has been prepared since 2013 Office 25.8.2016 3
The Mayoral system The preparation by civil servants and the political decisionmaking will be separated through the adoption of the mayoral system The City Council elects a Mayor and four Deputy Mayors for the duration of the Council term The Mayor serves as the chairperson of the City Board. The Deputy Mayors serve as chairpersons of the sector committees and members of the City Board. The Mayor and Deputy Mayors are full-time elected officials. Office 25.8.2016 4
The Sectoral system The goal of the sectoral system: The resident-orientation of the services is improved The strategic control of the City Council and the City Board becomes more efficient Administrative borders will be removed by combining committees and departments into broader sectors The next organisational level in a sector consists of functional groupings, the number of which are fewer than the current departments. The committee structure is reformed and new sector committees established Office 25.8.2016 5
The city organisation 1.6.17 Audit Committee City Council City Board Central Administration Economic Development Sub-committee City Group Sub-committee Boards: Service Centre municipal enterprise Financial Management Services municipal enterprise Occupational Health Centre municipal enterprise Education City environment Culture and leisure Social services and health care Education committee Finnish subcommittee Swedish subcommittee City environment committee Environment and permits subcommittee Buildings and public works subcommittee Culture and leisure committee Culture subcommittee Sports subcommittee Youth subcommittee Social services and health care committee Sub-committee Education Basic education General upper secondary and vocational education Services in Swedish Office Land use and city structure Buildings and public areas Services and permits Rescue committee Board of the City Transport municipal enterprise Culture Sports Youth Family and social services Health and substance abuse services Hospital, rehabilitation and care services 6
Central Administration Service Centre Chief Executive Officer Financial Management Services Occupational health Internal auditing Economic Development Administrative Division Human Resources Legal Services Economic and Planning Division Information Technology and Communications Administration Office 2 June 2016 7
Education sector Education committee Finnish subcommittee Swedish subcommittee Education Basic education General upper secondary and vocational education Services in Swedish Administration Office 2 June 2016 8
City environment sector City environment committee Rescue committee Board of the City Transport municipal enterprise Environment and permits sub-committee Buildings and public works sub-committee Rescue department City Transport municipal enterprise Land use and city structure Buildings and public areas Services and permits Administration Office 2 June 2016 9
Culture and leisure sector Culture and leisure committee Culture subcommittee Sports subcommittee Youth subcommittee Culture Sports Youth Administration Office 2 June 2016 10
Social services and health care sector Social services and health care committee Sub-committee Family and social services Health and substance abuse services Hospital, rehabilitation and care services Administration Office 2 June 2016 11
Chief Executive Officer, Heads of Sector The central administration is led by the Chief Executive Officer, each sector by the Head of Sector The Chief Executive Officer and the Heads of Sector are appointed for seven-year terms The Chief Executive Officer is the superior of the Heads of Sector The Chief Executive Officer serves as presenting officer for the City Board and the Heads of Sector as presenting officers for the Sector Committees. Office 25.8.2016 12
Preparation of the detailed organisation The next organisational level in a sector consists of functional groupings and the next after that of services Decision on the detailed organisation of the sectors are made during 2016 The preparation process is based on work groups, similar to the preparation phase in spring 2016 A work group has been nominated for each sector The sector groups nominate sub work groups, if needed Other necessary work groups are nominated in addition to the sector-specific work groups Office 28/06/2016 13
Participation and interaction A model for participation and interaction, which is connected to the new governance system, is currently being prepared. Policies for citizen participation established: how pilot projects of participation and hearings are taken into use For example, participatory budgeting, resident and user councils, web participation The goal is to increase the participation of residents and service users in the development of services Office 25.8.2016 14
Situation of the personnel The employment relationships of the employees are guaranteed, if the work ends due to the organisational change. The majority of the employees continue in their current positions Readiness to transfer from a position to another expected from the employees The personnel policies are complemented during the change process: transfer to a new organisation or new duties, recruitment and remuneration policies New positions are primarily filled from the current personnel Decisions concerning positions that will become available for application will be made separately The salary is defined in accordance with the new position and the city's redeployment principles Office 25.8.2016 15
Cooperation Cooperation is carried out in accordance with the city's cooperation agreement A city-level cooperation plan has been created for the governance reform The factual content of the preparation phase settles where cooperation is realised. When the preparation progresses, the focus moves towards the current departments and work units Office 16 March 2016 16
Schedule for the continued preparation joja khs kvsto Joja: Governance system reform proposition = Governance Division = City Board = City Council Kvsto: Governance system reform decision And call to continued preparation Spring season 2016 Kvsto: Governance system decision administrative regulations 2017 Governance system known before the municipal elections Autumn season 2016 Decisions on lower levels in the organisation structure 1 June 2017 City Council 2017-2021 New governance system Preparations for Administrative Regulations Preparation of sectors and functional groupings Preparation of lower levels in the organisation structure Employee redeployments System changes Change process 2015 2016 2017 2018 Office 25.8.2016 17