SAP ECC 6.0 DEMO OF Service PO - API
Service Purchase Process Flow Create Service Purchase Order ME21N Goods Receipt MIGO View Vendor Ledger FBL1N Post Outgoing Payment F-53 Park Invoice MIR7 View Vendor Ledger FBL1N Post Parked Invoice MIRO
SAP Easy Access Menu For Creating Service Purchase Order One can use the SAP Easy Access Menu or the direct Tcode ME21N
Create Purchase Order For Service Purchase PO Header Data -> ORG Data Select Document type :Service/AMC Local Select Vendor Date : By default will be system date Header Data -> ORG DATA Purchase Org > If Purchase Order Raised from HO Purchase Org 1000, Raised from Plant PT01 Purchase Org 2000 Raised from Plant PT03 - Purchase Org - 8000 Raised from Plant PTAR - Purchase Org - 1500 Purchase Grp -> From HO - P01 From Plant - P02 / P08 T-CODE ME21N Company Code 1000
Create Purchase Order For Service Purchase PO Header Data -> Delivery Invoice Header Data -> Delivery Invoice Payment Terms > Select the Payment Term from the list displayed. Inco Terms : As required
Create Purchase Order For Service Purchase PO Header Data -> Texts Header Data -> Texts Header Text > The Header text maintained here is displayed in the Terms & Condition of PO
Create Purchase Order For Service Purchase PO Header Data -> Texts Header Data -> Communication Sales person / Your Reference / Our Reference > The Salesperson maintained here is displayed in the PO
Create Purchase Order For Service Purchase PO Item Detail - Invoice Item Detail -> Invoice Tax Code -> Select Tax Code as applicable from the dropdown list Taxes -> Click on the Taxes Tab to display the Calculation
Create Purchase Order For Service Purchase PO Item Detail - Invoice Item Detail -> Invoice Display Taxes: We can see the tax amount & its breakup
Create Purchase Order For Service Purchase PO Item Overview Item Overview -> Mandatory Fields to Enter Account Assignment Short Text PO Qty Order Unit Net Price Material Group Plant Mandatory Fields Item Overview In case of Account Assignment used K -> Account Assignment Tab will be enabled in Item Detail Screen & you have to enter the G/l & Cost center Account
Create Purchase Order For Service Purchase PO Item Detail Account Assignment Acct Assignment K G/l Account & Cost Centre is mandatory
Create Purchase Order For Service Purchase PO Item Detail - Condition In case of Any Discount/ freight etc can be entered in the condition Tab against the condition Type
Create Purchase Order For Service Purchase PO Item Detail -Texts We need to manually type information which we want to print on PO Click on the save option to save the PO
Service Purchase Order Saved The Service Purchase order is saved and Order Number generated automatically by the system
Display Service Purchase Order ME23N T-CODE ME23N After Creation of Po one need to Check the Print Preview. Click on the print preview button In Case of Service PO there is no Release Strategy Set
Service Purchase Order Print Preview Select out put Device & click on Print Preview to View the PO
Service PO Display Service PO is Displayed Kind Attention / Reference : This info is displayed as maintained in Header Data -> Commuication Tab Information is coming from Text maintained Item Detail Text
Service PO Display Service PO is Displayed Terms & Condition : This info is displayed as maintained in Header Data -> Header Text
SAP Easy Access Menu for Goods Receipt SAP Easy Access Menu For Goods Receipt or Direct Use Tcode - MIGO
Goods Receipt MIGO Initial Screen Transaction Goods Receipt Reference Purchase Order For Carrying Out MIGO Transaction Purchase Order has to be released. If not released one will get message that Purchase Document not yet released
Goods Receipt Enter Vendor Delivery Note / Bill of lading & Header Text Click Print Active Select Item OK
Goods Receipt No Excise Entry Maintain Text Information
Goods Receipt As the Tax code has only service tax, no excise details no need for excise entries Click on No Excise Entry
Goods Receipt Selected No Excise Entry & Click on Check, All Info entered then will get message Document is OK
Goods Receipt Goods Receipt No is Posted
Display Goods Receipt Transaction Display Reference Mat Doc No Click on FI Documents to see Accounting Entry
Goods Receipt Display Click on Accounting Document
Display Accounting Document for Service Goods Receipt Accounting Entry
Parking Invoice MIR7 Enter Invoice date Reference No, Amount Business Place/ Section Select The Tax code & Tick on Calculate Tax,
Parking Invoice Enter Baseline Date ( GR date or Invoice Date) Enter payment terms if not mentioned on PO
Parking Invoice Enter Business Area
Parking Invoice Withholding Tax are liable service vendor. In the vendor master if maintained it will be displayed here
Parking Invoice Mir7 Once All Information is entered Click on Simulate
Parking Invoice Mir7 Accounting entry, Click on Save parked Document
Parking Invoice Invoice Has been Parked
Purchase Order History Purchase Order History GR & Parking Doc
FBL1N Park Document list Enter Vendor in case of specific vendor required or Enter date & Select on Type
FBL1N Parked Item List Parked Items for particular Item is Displayed
Post Parked Invoice For Posting Incoming Invoice One can use the SAP Easy Access Menu or the direct Tcode MIRO
Post Parked Invoice Click Other Invoice Document (Ctrl+F12)
Post Parked Invoice Enter Invoice Document Enter Purchase No. & Order No. and Fiscal press Year, enter then to view material press details enter
Post Parked Invoice You can go through different Tabs viz. Payment, Details & Tax etc. Click Simulate to view Accounting Entry
Post Parked Invoice Accounting Entry Click Post
Post Parked Invoice The Invoice has been posted.
View Vendor Ledger To view Vendor Ledger One can use the SAP Easy Access Menu or the direct Tcode FBL1N
View Vendor Ledger Step 3-Click execute Step 1-Enter Vendor account and Company Code Step 2- Select Open items
View Vendor Ledger The invoice amount is shown as open item.
Post Outgoing Payment To post outgoing payment One can use the SAP Easy Access Menu or the direct Tcode F-53
Post Outgoing Payment Enter the following details- Header-Document Date, Posting Date, Reference Bank data Account, amount, value date Open item selection-account (Vendor a/c), Then select Process open items.
Post Outgoing Payment Make sure that amount entered and Assigned match, In the instant case there is only one open item. Go to Document Simulate
Post Outgoing Payment View the Accounting Entry and Post the payment (or Press Ctrl+S)
Post Outgoing Payment The payment document has been posted.
View Vendor Ledger Tcode-FBL1N Step 3-Click execute Step 1-Enter Vendor account and Company Code Step 2-Select Cleared items
View Vendor Ledger The invoice has been cleared.