GE Corporate Treasury estatements in Web Cash August 9, 2012
estatements What s The Plan? What Are They? Are There Benefits? What s Next? How Do We Get Them? How Did GE Do It? How Do I Find Them? How Do I View Them? What s the Process? How Do They Run? How Are They Monitored? How Do They Run? 2
estatements What Are They? What is an estatement? A digital file of a bank account's final period end statement that is transmitted to the account owner electronically GE requires banks to send estatements over SWIFT Banking Industry Current Delivery Methods Statements are available through Bank Proprietary System (one at a time access / download) Statements delivered via email (one email per one account statement Regular / Overnight mail delivery Banking Industry Initiative Utilize SWIFT association on message standards Push bank account statements to client via SWIFT network Has potential to replace other paper documents (Account Reconciliation Reports, check registers, electronic files, etc.) Global Initiative They are NOT ebam 3
estatements Are There Benefits? Business / Treasury VOC Need solution to reduce paper Ability to start reconciliation process sooner Compliance Adhere to GE Document Retention Policy Improved security of GE Classified Bank Account Data Ready access for Audit needs Controllership GE parameters on access Central repository with secure access Regular / automated delivery Reduction in bank portals Process Improvement Reduction in modification letters / confirmations (50-100/mo) Self Service Model Statement control Opportunities for Future Initiatives replacement of additional paper items 4
estatements What s Next? Reconciliation Reports Outstanding Checks ACH Paid Report Paper Positive Pay Recon Account Analysis Bank Invoices Advices Disbursement Payment Payment/Remittal (debit/credit) Return Items Check Copies Check Registers Lockbox Check Images Remote Deposit Scans What can banks support? What do businesses need? 5
estatements How We Get Them? Banking / SWIFT Community High Level Process Flow Send via Swift Fileact FileAct GE Web Cash Read-Only Documents - PDF Zip Statements / Compression Optional Use Swift XSD for file metadata Swift BIC Account Number Period Start / End Date Statement Type GE Libraries SWIFT is a highly secure and reliable network that GE uses to transmit data to and receive data from Banks 6
estatements How Did GE Do It? We put the estatement menu item in Balance and Detail 7
estatements How Do I Find Them? Search Criteria Sortable columns Control of duplicates Access to estatement record and statement document Different document types Wide range Manual entry 8
estatements How Do I View Them? File metadata This statement is stored as a PDF but any document type can be used. Record buttons. Can t delete a file, only void. Click to view actual statement document Gtreasury s standard is to store the documents on the Web Cash server in the same manner as documents are stored. This statement is stored as a PDF but any document type can be used. 9
estatements What s The Process? Bank sends PDF and XSD over Swift FileAct to GE GE receives files and unbundles Files are uploaded from SAG to the GE Web Cash server Files are processed through the Signature Monitor into GWIX and loaded to the Web Cash database Files are imported from Web Cash into the GE Library GE Infrastructure is designed to send alert messages at different points of the process 10
estatements How Do They Run? The estatements plugin is initiated by the user in the same manner as any other plugin The only job parameter is the name of the file being uploaded 11
estatements How Do They Run? The estatements plugin is processed by GWIX in the same manner as any other plugin Errors are researched in the file log GE creates new plugin for each bank Plugin: ISTATMNT Option ID: <Bank ID> ACCT_ADD_TYPE: B BANK_ADD_TYPE: S DOC_LOCATION: E FORMAT SCRIPT: gwimp_parse_statement_filename.gfs TRUSTED_SOURCE: Y 12
estatements How Are They Monitored? Document Status & Control is used to monitor the statements that are loaded into Web Cash 13