CARLOS CREEK WINERY GRAPE STOMP 2014- General Vendor Information September 12-14, 2014. Friday: Noon-7pm Festival, 8:00 pm-midnight Dance. Saturday: 10:00 am-7:00 pm. DATES & TIMES: Friday, September 12, Noon-7 pm Festival 8 pm-midnight Opening Dance. Market Place & Juried Art Vendors open Noon-7pm & Food Vendors open Noon-11pm. Saturday, September 13, 10 am -7 pm. Sunday, September 14, Noon-4 pm. DEADLINES: Juried Art Applications due June 1, 2014. Acceptance notifications July 1, 2014. Food & Marketplace Vendor Applications due September 1, 2014 August 1 - Deadline to be included in the Grape Stomp online map Limit of 150 Total Vendors: 25 Food, 50 Juried Art, 75 Marketplace Applications will be accepted on a first come basis. We will try to avoid duplication. CATEGORIES: Food Vendors: Booth Fee is $30.00 per foot (minimum of 10 feet). Electrical is $25 for 110V and $50 for 220V Must have liability insurance with Carlos Creek Winery listed as additionally insured. Must comply with Douglas County Health Regulations Must submit a copy of your MN Sales Tax Number. Green Practices such as corn-based cups & plates and condiment stands are encouraged. Juried Artists: 10 x 10 = $175.00 Jury Fee = $10.00 110V Electrical available for $25 Must submit a copy of your MN Sales Tax Number. Art, craft, and hobby work items of original design and handcrafted by the vendor is the ONLY merchandise that can be sold in the Juried Art area. Marketplace 10 x 10 = $200/Non-profit. $250/For-profit. 110V Electrical available for $25 If selling items, must submit a copy of your MN Sales Tax Number. Marketplace Vendors may be commercial entities, imports, non-profits, arts, crafts & buy/sell made by the vendor or others. ENTERTAINMENT: PARKING: AWARDS: GRAPE STOMPING: Over 200 customers compete in stomping competitions. LIVE MUSIC: 12 bands on two stages will play continuously throughout the festival. LIVE ENTERTAINMENT: All American Logging Show & Lake Superior Helicopters LIVE CHAIN SAW CARVER on the Orchard Terrace. WINE TASTING: In the arena. Carlos Creek Winery has on-site parking for 700 cars. We will also operate a shuttle service from Alexandria. Vendors will receive two FREE ADMISSION PASSES per 10x10 space. Large trucks and trailers must be parcked in the large truck and trailer parking area. There will be a seperate large vehicle parking area closer to the vendor spaces that you can opt to park and leave your trailer in all weekend for $30/trailer. Space is limited and will be given on a first come first serve basis. YOU MUST SIGN UP FOR TRAILER PARKING PRIOR TO THE SHOW AND INCLUDE PAYMENT WITH APPLICATION. Owner s Choice Award - The owners of Carlos Creek Winery will be handing out this award Friday morning after set-up is complete. They will choose up to three Juried Art Vendors for the award which will include recognition during the show and the purchasing of an item from said booths. Only Juried Art Vendors are eligable. NEXT YEAR S GRAPE STOMP - SEPTEMBER 18, 19 & 20, 2015
CARLOS CREEK WINERY GRAPE STOMP - Marketplace Vendor Policies September 12-14, 2014. Friday: Noon-7pm Festival, 7:00 pm-midnight Dance. Saturday 10:00 am-7:00 pm. MARKETPLACE VENDOR APPLICATION DEADLINE IS September 1, 2014. APPLICANTS ACCEPTED FIRST COME BASIS. GENERAL POLICIES: Festival will be held rain or shine. Following applicant s approval, payment will be processed. No refunds will be given following approval. Carlos Creek Winery reserves the right to refuse any vendor. All vendors must provide their own liability insurance, tent, tables, displays, cords, signage, change, etc. Only Marketplace items approved by Carlos Creek during the selection process may be sold. Carlos Creek Winery is not responsible for accidents or stolen items. Unruly behavior (including intoxication, verbal abuse or threatening behaviors) will not be tolerated. BOOTH FEES: Marketplace Booths are 10 x10. Fees are $200 for Non-Profit and $250 for For-Profit ALL APPLICATIONS RECEIVED AFTER AUGUST 1, 2014 WILL INCUR A $25 LATE FEE. TYPES OF BOOTHS ACCEPTED IN THE CARLOS CREEK MARKETPLACE: Hand Made Arts & Crafts items not in our Juried Art category. Commercial Booths like Sham Wow, Amway, Tastefully Simple & Watkins. Informational Booths like Realtors, Politicians, Resorts. Resort Associations, Chambers of Commerce Services such as Chair Massage, Henna, Air Brush Tattoos, Face Painting Buy/ Sell Booths like Framed Prints, Imported Items, Antiques, Jewelry, Purses, Crafts not made by exhibitors. Farmer s Market Booths featuring locally grown produce, jams, jellies, breads, etc. DUPLICATION & ORIGINALITY: The Marketplace is limited to 75 Vendors. We want a diverse and unique Marketplace. To avoid duplication, we require complete descriptions of every type of item you plan to sell - pictures help! Wine related items are encouraged. SET-UP HOURS: Vendor Booth Set-Up is Wednesday, Sept. 10, from 9 am-6 pm and Thursday, Sept. 11, from 9 am - 8 pm. Gates will open at 8 am Friday, 7 am Saturday and 10 am Sunday for restocking booths. Booths must be stocked, service vehicles removed and ready to open by 11:30 am on Friday, 9:30 am on Saturday & 11:30 am on Sunday. Vehicles may not return to the festival grounds until 30 minutes after closing time on Sunday. YOU MAY NOT RECEIVE SEMI TRUCK SHIPMENTS DURING THE FESTIVAL AT ANY TIME. Vendors must not black doorways, signs, walkways or driveways. Be considerate of other vendors! Driving or parking on any lawn area is STRICTLY PROHIBITED! Vendor will receive two Vendor FREE PASSES per 10x10 space which must be used to enter Festival Grounds. LATE SET-UP: You must let us know if you will be setting up on Friday morning. Food vendors MUST be set-up by Thursday. TEAR-DOWN HOURS: Sunday 4 pm-10 pm and Monday 8 am - 7 pm. All booths and exhibitors must stay through Sunday at 4 pm. No tear down is allowed prior to 4 pm on Sunday, September 14. Vendors violating these requirements will not be invited back. COMMUNICATION: You must provide a valid e-mail address that you check frequently. All communication, including your acceptance, denial, space assignment, festival map, etc. will be sent via e-mail. ELECTRICITY: 110V Electricity is an additional $25.00. 220V hook-ups are not available for Marketplace Vendors. SALES TAX: You must have a MN Sales Tax number and collect 6.875% tax on all applicable sales. You must maintain adequate records regarding your sales and sales tax numbers. You must include a copy of your MN Sales Tax Number with your application. TO REGISTER: Complete and Sign the Marketplace Vendor Application Send photos of products to be sold Complete and Sign the Carlos Creek Winery Hold Harmless Agreement Send a copy of your Minnesota Sales Tax Number.
CARLOS CREEK WINERY GRAPE STOMP - Marketplace Vendor Application September 12-14, 2014: Friday: Noon-7pm Festival, 7:00 pm-midnight Dance. Saturday 10:00 am-7:00 pm. MARKETPLACE VENDOR APPLICATION DEADLINE IS September 1, 2014. APPLICANTS ACCEPTED FIRST COME BASIS. RETURNING Vendor FIRST YEAR Vendor Contact Name Booth Name (for Festival Directory Listing) Address City State Zip code Phone E-mail Web Site Address: Refer a Vendor: Space Request: BOOTH DETAILS: Type of Booth (Circle One) ARTS/CRAFTS BUY/SELL COMMERCIAL INFORMATIONAL SERVICE FARMER S MARKET Describe your booth: Describe any Items you will offer for sale in your booth (Itens not listed will not be permitted) 1. 7. 2. 8. 3. 9. 4. 10. 5. 11. 6. 12. BOOTH FEES Non-Profit / $200. For Profit/ $250 $ $25 for 110V Electricity $ $20 for Water Hook-Up $ $25 Late Fee (after August 1, 2014) $ TOTAL BOOTH FEES $ I WILL BE OFFERING FOOD OR DRINK SAMPLES AT MY BOOTH Payment Method: Check Credit Card (circle one) VISA MasterCard Discover Credit Card Number: 3-Digit Security Code on Back Name on Card: Expiration Date: Credit Card Billing Address: City State Zip Code Charge Amount $ Signature APPLICATION MUST CONTAIN ALL OF THE FOLLOWING TO BE ACCEPTED: Photo of Booth Included Photos of Items for Sale Included Application Included Payment Included Hold Harmless Agreement Included Sales Tax Number Included RETURN FORM TO: CARLOS CREEK WINERY ~ 6693 County Road 34 NW ~ Alexandria, MN 56308 ~ 320-846-5443
CARLOS CREEK WINERY GRAPE STOMP - Hold Harmless Agreement September 12-14, 2014 Friday: Noon-7pm Festival, 7:00 pm-midnight Dance. Saturday 10:00 am-7:00 pm. HOLD HARMLESS AGREEMENT All vendors are required to sign and return this Hold Harmless Agreement with their Vendor Application. By acceptance of this agreement, the exhibitor waives all claims against the Carlos Creek Winery for any and all liability for any damage, injury, theft, or loss incurred before, during, or as a result of the Carlos Creek Winery Grape Stomp. The exhibitor will indemnify and hold harmless the Carlos Creek Winery from any and all claims, actions, or judgments arising from and related to the exhibitor s participation in the Grape Stomp, including the acts of the exhibitor s employees and helpers. Exhibitor s Signature: Date: NEXT YEARS DATES: September 18-20, 2015 RETURN FORM TO: CARLOS CREEK WINERY ~ 6693 County Road 34 NW ~ Alexandria, MN 56308 ~ 320-846-5443
Operator Certificate of Compliance Read the information on the back before completing this certificate. Person selling at event: Complete this certificate and give it to the operator/organizer of the event. Operator/organizer of event: Keep this certificate for your records. Do not send this form to the Department of Revenue. ST19 Name of business selling or exhibiting at event Minnesota tax ID number Seller s complete address City State Zip code Print or type Name of person or group organizing event Name and location of event Date(s) of event Describe the type of merchandise you plan to sell. Merchandise sold Complete this section if you are not required to have a Minnesota tax ID number. Sales tax exemption information I am selling only nontaxable items. I am not making any sales at the event. I participate in a direct selling plan, selling for (name of company), and the home office or top distributor has a Minnesota tax ID number and remits the sales tax on my behalf. This is a nonprofit organization that meets the exemption requirements described below: Candy sold for fundraising purposes by a nonprofit organization that provides educational and social activities for young people primarily aged 18 and under (MS 297A.70, subd. 13[a][4]). Youth or senior citizen group with fundraising receipts of $10,000 or less per year (MS 297A.70, subd. 13[b][1]). A nonprofit organization that meets all the criteria set forth in MS 297A.70, subd. 14. Sign here I declare that the information on this certificate is true and correct to the best of my knowledge and belief and that I am authorized to sign this form. Signature of seller Date Print name here Daytime phone ( ) PENALTY Operators who do not have Form ST19 or a similar written document from sellers can be fined a penalty of $100 for each seller that is not in compliance for each day of the selling event. Stock No. 2100190 (Rev. 9/02)
Information for sellers and event operators Operators/organizers of craft, antique, coin, stamp or comic book shows; flea markets; convention exhibit areas; or similar events are required by Minnesota law to get written evidence that persons who do business at the show or event have a valid Minnesota tax ID number. If a seller is not required to have a Minnesota tax ID number, the seller must give the operator a written statement that items offered for sale are not subject to sales tax. All operators (including operators of community sponsored events and nonprofit organizations) must obtain written evidence from sellers. Sales tax registration To register for a Minnesota tax ID number, call 651-282-5225. A registration application (Form ABR) is also available on our website at www.taxes.state.mn.us. Information and assistance If you have questions or want fact sheets on specific sales-tax topics, call 651-296-6181. TTY: Call 711 for Minnesota Relay. Most sales tax forms and fact sheets are also available on our website at www.taxes.state.mn.us. For information related to sellers and event operators, see Fact Sheet #148, Special Event Exhibitors and Operators. We ll provide information in other formats upon request to persons with disabilities.