The CIAA Step Show Throw Down and Step Off The Charlotte Convention Center February 27 & February 28, 2015 VENDOR APPLICATION
Dear Exhibitor, Thank you very much for your continued support and interest in The CIAA 2015 Step Show, Throw Down on February 27, 2015 & Stepoff, on February 28, 2014, at the Charlotte Convention Center on 501 S. College St. Charlotte, NC 28202. The CIAA Step Show is an annual event known to attract up to 5,000 men, women, children and teens. It also offers retail vendors the opportunity to participate and showcase approved merchandise in a designated area. Please read the contract and rules and regulations material carefully to ensure you meet all application requirements. Applications, contracts and fees are due by February 16, 2015. Make your money order payment payable to. Credit cards are accepted with a 3% service charge. For additional questions about vending please contact Dexter Scott at 919-530-8323 Ext. 1 or email your questions to dscott@earthquakeproductions.net. Thank you for your support and we look forward to seeing you. Sincerely, Dexter Scott Coordinator 2
The CIAA 2015 Step Show VENDING REQUEST FORM Apparel - Paraphernalia (Please Print) Name of Business: Name of Owner: Title: Mailing Address: City: State: Zip code: Business Number: Mobile Number: FAX Number: E-mail Address: Please provide a brief description of the type of goods you sell: Are you currently licensed to use school or CIAA logo or marks? Yes No I hereby request vending space for The CIAA Step Show, Throw Down & Step Off, and agree to abide by the contract and established rules and regulations that are a part of this contract between and the Vendor as they have been formulated in the best interest of all concerned. I understand I am only authorized to sell merchandise included in my application and will not be allowed to sell or distribute any merchandise using the CIAA name, trademark or logo unless licensed. All vendors selling collegiate merchandise must be authorized and approved to sell through the Collegiate Licensing Company. All parts not covered are subject to the decision of and the Director of Vendor Operations. Signature: Date: (Signature of company representative) FEE DUE: FEBRUARY 16, 2015 Money Order or Credit Card Payment Only To process by credit card, please call us at (919) 530-8323 Ext. 1 or mail you payment to PO Box 15961 Durham NC 27704 Please fax a copy of this form to: Fax: 919-530-8244 OFFICE USE OLNY Date Received: Booth Fee: Extra Table Fee: Electricity Fee: Chair Fee: 3
2015 CIAA Step Shows CONTRACT FOR VENDOR SPACE 1. BOOTH/SPACE SET-UP Charlotte Convention Center Setup start time: 1:00pm 4:00 p.m., Friday, February 27, 2015. Setup must be completed by 4:00p.m., Friday, February 27, 2015. Failure to set-up your booth at the hours scheduled will forfeit your right to your booth. Approximate booth space: 10 X 10. (1) 8ft Table w/ (2) Chairs Up to three people only will be allowed entry for vendor set-up and sale. Seller must provide all set-up materials. This includes lighting equipment if needed. 2. BOOTH/SPACE BREAKDOWN: Breakdown cannot occur before the completion of the Step Show. All vendors equipment and merchandise must be removed within one hour from the assigned areas after the completion of the Step Shows. No exception to this rule. 3. VENDORS MUST BE OPEN FOR BUSINESS: At 6:00p.m. Friday, February 27, 2015 and 5:30p.m. Saturday, February 28, 2015. 4. No vendor will be allowed to solicit sales of any fashion in any other area associated with the 2015 CIAA Step Shows except in the space assigned. The soliciting of sales outside of the official locations will forfeit your right to your booth/space. THIS RULE WILL BE STRICTLY ENFORCED. 5. 2015 CIAA Step Shows: Vendor Fee: $400 (Includes 10 x 10 Space, One 8ft Table, Two Chairs) Extra Table Fee: $30 per table Chairs: $3 per chair Electricity: $75 Fees can be submitted in the form of money order or credit card. Money Orders should be made payable to. Personal and business checks are accepted. Space is not guaranteed until payment is received. Space will be issued on a first come first serve basis. 6. 2015 CIAA MERCHANDISE: Only Vendors with approved license by the CIAA office will be authorized to sell official CIAA and CIAA Tournament merchandise. Any vendor attempting to sell unauthorized merchandise will be subject to immediate expulsion from the vendor area, confiscation of goods and/or arrested. THIS RULE WILL BE STRICTLY ENFORCED. 7. TRADEMARKED ITEMS, COPYRIGHTED AND PATENTED MATERIAL: Vendors must have an authorization letter, license or other written verification of the entity or agency or organization. THIS RULE WILL BE STRICTLY ENFORCED. 8. For best consideration, completed application and other required documents must be submitted and on file with the Director of Vendor Operations by February 14, 2015. Failure to supply documentation will forfeit the vendor s right to sale. 9. Vendors are not allowed to sell or display explicit (sexual, drug related, or profane) materials as determined by. Tobacco and alcoholic beverages are not permitted for sale, information or sampling in booths. Sale of product is not permitted outside of booth. 4
10. All items sold by the vendor must be listed on the application. Any changes will require official approval. 11. We will not grant category exclusivity to any vendor, nor will it be held liable or chargeable for any loss of sales, income, resale or commissions of the Vendor. 12. has sole discretion to make adjustments to the spaces as may be required by the Fire Marshall or for logistical restrictions. 13. Vendor MAY NOT assign, sublease, resell or share spaces allotted. 14. Special vendor credentials will be distributed to each vendor. 15. The vending fee is non-refundable, in the case of acts of nature, war, fire, strike or in the event any outside cause such as any agencies, organization, institutions or persons not party to or privy to this lease or other emergency prevents the 2015 CIAA Step Shows from being held. may retain such part of the Vendors rental fee required to compensate the 2015 CIAA Sep Shows expenses incurred up to the time such contingency shall have occurred. 16. Vendors are responsible for keeping their booth/space and surrounding area clean and orderly. 17. FOOD VENDORS ARE NOT ALLOWED. 18. THE REMAINDER VENDOR FEE MUST BE PAID BEFORE THE APPLICATION IS CONSIDERED FOR ACCEPTANCE OR SPACE ALLOTTED. Neither application nor prior participation guarantees acceptance as a 2015 Vendor. Vendors are chosen on a number of criteria including, variety and appeal of product, infrastructure/equipment requirements, etc. Earthquake Productions reserves the right to make all final decisions regarding choice of vendors. 5