Purchasing Month Jeopardy Submitted by: Kathleen Krauss, CPPB, Purchasing Manager, City of Deltona, FL This game helps individuals learn about Purchasing. We actually pass out the questions prior to the game to get individuals to read it, understand the process and create interest in our event. The questions each have categories; i.e. P category is piggybacking, U category is unethical like the game. Make up cards from poster board with the dollar amounts on the front and the answer and question on the back. Along the top it spells PURCHASING with the dollar categories under each letter. Add in some Double Jeopardy questions randomly where players get double points. Tape the pieces to the wall like below: P U R C H A S I N G $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $250 $250 $250 $250 $250 $250 $250 $250 $250 $250 $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 $1000 $1000 $1000 $1000 $1000 $1000 $1000 $1000 $1000 $1000 Split players into two teams. One of the team members selects a category and a dollar amount. The host gives the answer and the players give the question What is.? If they get it right, they add that dollar amount to their team s total. You play until all of the cards are used up. The team with the most points at the end wins. Or, as an alternative, you can have final Jeopardy where they can bet some of their points. Winners get prizes (Losers can receive consolation prizes)--we gave out bags with money pens, pencils, pads, candy, etc., with stuff from discount stores, vendors. Be creative and have fun! Categories and Questions: P iggybacking $50 A purchase in which can be made against contracts from other governmental entities. WHAT IS PIGGYBACKING?
$100 Different resources for locating a contract to Piggyback. WHAT IS THE INTERNET, VENDORS, NETWORKS, GOVERNMENT WEBSITES, TELEPHONE? $250 Types of government contracts that the City of Deltona can piggyback. WHAT ARE LOCAL AND STATE GOVERNMENTS? $500 Excluding Software, this is the type of government contract that the City of Deltona can not piggyback. WHAT IS THE FEDERAL GOVERNMENT? $1,000 The 1 critical item needed to identify a contract of another government entity in order to piggyback. WHAT IS AN ACTIVE CONTRACT? U nethical $50 A type of behavior when a vendor gives you tickets to a concert in order to win or think they will win your business. WHAT IS UNETHICAL BEHAVIOR?
$100 A requirement that Purchasing treats all suppliers and contractors equally without discrimination. WHAT IS IMPARTIALITY? $250 The obligation that Purchasing must tell the truth in all of its dealings, be they with a contractor or the public. WHAT IS HONESTY? $500 An encounter that would result in a combination of outside business and personal influences interacting. WHAT IS A CONFLICT OF INTEREST? $1000 Dignity, Integrity, Responsibility, Character, Professional, Honesty and Impartiality. WHAT ARE THE CODE OF ETHICS PURCHASING FOLLOWS? R equisitions $50 An authorization for Purchasing to procure the item(s) or service(s) in accordance with established City policies and procedures. WHAT IS A REQUISITION? $100 A person authorized by the Department head to approve requisitions. WHAT IS A DESIGNEE? $250 The number of quotes needed for purchases over $1,000.00 not exceeding $25,000.00
WHAT IS THREE? $500 The 4 authorized signatures required on a requisition for purchases over $5,000.00 WHO IS THE DEPARTMENT DIR., PURCHASING MNGR, FINANCE DIR. AND THE CITY MANAGER? $1,000 The legal document issued to a requisition after all back-up information and required authorized signatures have been obtained. C ontacts WHAT IS A PURCHASE ORDER? $50 The names of the staff members who make up the Purchasing Department. WHO IS KATE, MARY AND BRIAN? $100 The department that the Purchasing department falls under. WHAT IS THE FINANCE DEPARTMENT? $250 Any individual, firm or corporation offering for sale, trade, supplied items, goods or services to the City in exchange for compensation. WHAT IS A VENDOR? $500 The website where all bids, RFP s and RFQ s are solicited as well as posting quotes for the City of Deltona. WHAT IS DEMANDSTAR? $1,000 The non-profit organization who provides education and technical assistance to public purchasing agencies and activities at the Federal, State and Local levels of government.
WHAT IS THE NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING? H odgepodge $50 The plastic thing used to make purchasing items under $1,000 quicker WHAT IS THE PURCHASING CARD? $100 The plastic thing used when going to a seminar or training. WHAT IS THE TRAVEL CARD? $250 Certificate used to show that the city does not have to pay tax. WHAT IS THE TAX EXEMPT CERTIFICATE? $500 The amount of a bond a vendor must provide when filing a protest. WHAT IS 1% OF THEIR BID PROPOSAL? $1000 The statute number or the name of the act that pertains to architect, engineers and surveyors. WHAT IS FLORIDA STATUTES NUMBER 287.055 OR WHAT IS CCNA CONSULTANTS COMPETITIVE NEGOTIATIONS ACT
A greements $50 A legally binding agreement between two or more parties which creates an obligation to do or not to do a particular thing enforceable by law. WHAT IS A CONTRACT? $100 The staff member who assesses, follows up and documents all aspects of contracts or agreements. WHO IS THE CONTRACT ADMINISTRATOR? $250 The department in which all contracts must be reviewed and approved by. WHAT IS THE LEGAL DEPARTMENT? $500 This part of an agreement defines how and when a contractor or service provider would be paid. WHAT ARE THE TERMS AND CONDITIONS? $1000 This is minimized by providing a legal document, financial protection, performance measurement, schedules, delivery and payment terms. WHAT IS A RISK? S pecifications $50 The desired requirements, use, process or size of an outcome or performance. WHAT ARE SPECIFICATIONS AND STANDARDS?
$100 The methods or sources of solicitation that requires a scope of work or specification. WHAT ARE BIDS, RFQ S OR RFP S? $250 Frequently used in contracting for the construction of infrastructure projects and highly technical or special public works projects. WHAT ARE DESIGN SPECIFICATIONS? $500 A description of what and how a product or service must be executed in order to obtain a desired result or outcome. WHAT ARE PERFORMANCE SPECIFICATIONS? $1000 An available type of method one can use to gather information when specifications and standards are unclear. WHAT IS AN RFI? I tems to bid $50 A competitive price offer made by a seller, offered from an invitation to prospective vendors. WHAT IS A BID? $100 The dollar amount of an item needed to be posted for a bid? WHAT IS ANYTHING OVER $25,000? $250 A document that is sent out to clarify or answer questions to a bid prior to the bid opening. WHAT IS AN ADDENDUM?
$500 A bidder that completes and submits all the required documentation on a bid. WHAT IS A RESPONSIVE BIDDER? $1,000 A bidder that has the skills, equipment and financial ability to perform the contract or produce the goods or services as required in the bid document. WHAT IS A RESPONSIBLE BIDDER? N eed a Form? $50 The form signed by the Department Director authorizing purchasing to release a bid. WHAT IS A BID REQUEST FORM? $100 The form used to request an increase of funds or to close a purchase order. WHAT IS A REQUEST FOR CHANGE ORDER FORM? $250 The form used to justify why you did not obtain 3 quotes. WHAT IS SOLE SOURCE FORM? $500 The form to be used and completed by departments when they have an issue that they would like to resolve with a vendor. WHAT IS THE VENDOR COMPLAINT FORM? $1000 The form that is used to determine what staff members are able to sign for purchase requisitions less than $5,000.
WHAT IS A DESIGNATION FORM? G uses who?? $50 Purchasing Manager for the City of Deltona. WHO IS KATE KRAUSS? $100 The two buyers for the City of Deltona. WHO IS MARY PEREZ AND BRIAN BOEHS? $250 The contract administrator for the City of Deltona. WHO IS EMMA SANTIAGO? $500 Formal bid awards are made only by this governing authority. WHO IS THE CITY COMMISSION? $1000 The employee who is held at the highest degree of trust in striving to obtain the maximum value of each dollar spent forthe City of Deltona. WHO IS YOU?