American Public Transportation Association Business Member Small Business Committee Meeting Sunday, September 11, 2016 10am Platinum Ballroom H, J.W. Marriott Los Angeles L.A. LIVE, Los Angeles, CA AGENDA 1) Welcome and Introductions - Evalynn Williams 2) Reading of Anti-Trust statement - Chair s Selection The cardinal rule in keeping an association s operations within anti-trust laws is that there should be no agreements express or implied which restrain the member s freedom to make independent decisions in matters that affect competition. Each member must be completely independent to set prices, establish production and sales levels, choose the markets in which he or she will operate and select his or her customers and suppliers. 3) Review and approval of May meeting minutes Attachment 1 4) Results of Strategic Plan Initiatives Results of Breakfast Bus Results of Breakfast - Rail Attachment 2 Results of SMARTBAR - Bus Attachment 3 Results of SB2SB - Rail Attachment 4 5) 2017 Strategic Plan Initiatives Continue Breakfasts Continue SB2SB Continue SMARTBAR? Develop/Design Webinars (Topics?) Design Recognition Program Topic for a DBE Educational Session at future conference 6) New Business Are we growing? What is APTA s value proposition for DBE & small businesses? 7) Success Stories 8) Adjourn 2017 Business Member Board of Governors Meetings: 1. BMBG Annual Business Meeting, January, 25-27, Clearwater, FL 2. Legislative Conference, Sunday, March 12, Washington, DC 3. Bus & Paratransit Conference, Sunday, May 7, Reno, NV 4. APTA Annual Conference & EXPO, Sunday, October 8, Atlanta, GA All Business members are invited to attend and participate in BMBG meetings
Business Member Small Business Committee May 31, 2016 Meeting Notes Committee Chair Eve Williams called the conference call meeting to order and the Anti Trust statement was read. Members present on the call included Hugh Harrison, Ken Rivera, Jim Harper, Bob Nixon, Kirt Goddard, Alan Wulkan, Luis Lugo, Emily Guill, Raquel Olivier, Kevin Sudano and Helen Callier. The meeting notes from the March meeting were approved. Regarding the committee s work plan objective to create opportunities for APTA small and disadvantaged business members to establish meaningful business relationships with clients and other potential partners Eve provided a summary of the following activities: Bus Conference networking breakfast: there were 75 to 80 people at the breakfast, that the 6:45 start time seemed to work, 21% of the survey respondents were D/SBE s, and the most frequent comment on the survey was to get more transit agencies to participate. Resource Room: The four students from North Carolina A & T State University were a great addition to the conference and that the students gained a lot from their participation in the SmartBar, particularly about transit and careers in transit. APTA members welcomed the students including several CEOs. The students were able to help members with Smartphone applications and demonstrated 10 different applications. Rail Conference networking breakfast: it will take place at 6:45 at the hotel. With regard to the work program objective to develop programs for small and disadvantaged business members to maximize the value of their membership: Luis Lugo discussed the need to develop two webinars during this year and to transition the effort to someone else who is interested. A meeting will be held in Phoenix to discuss these efforts to come up with a list of potential webinar topics that can help build capacity for small businesses and to include agency staff that small businesses need to know. It was also mentioned that because of workload, Luis will be unable to continue as task lead on the webinar initiative. Eve asked that others volunteer to take it on the task. Eve talked about the continuing idea to develop a recognition program for large companies that are good corporate citizens by having good small business programs. Eve also talked about the issues that the Revenue Task Force is working on, focusing on APTA s revenue stream and the need for insuring the value proposition for all types of members. Alan Wulkan noted that the rising cost of conference registration fees is making it hard for members both public and private to attend conferences which makes it difficult for them to participate in committee activities as well as not being able to access conference information. Members questioned how to reduce conference costs. Bob Nixon noted that he comes to the bus and rail conferences and that between registration fees and travel expenses it costs him $2000, so he has to get a new client for each
conference to cover his costs. He can t afford to go to the Annual Meeting except EXPO. Eve noted that an RFP was being developed for a consultant that can analyze APTA s data and can provide guidance how other associations handle these issues. Eve also noted that in Phoenix there will be a SB2SB event in Phoenix in cooperation with the local COMTO chapter. It will be on Monday night at a restaurant across the street from the hotel at 6:30. Hugh Harrison questioned if it was by invitation only and noted that it would a problem for small businesses that register on site. Eve also reported that the Diversity Counsel will be looking at the structure of the Council. With regard to EXPO Bob Nixon asked if DBEs get discounted booth space and if so it needs to be advertised heavily. He also suggested getting the State of GA DBE listing and noted that they have one of the better DBE programs. He would be happy to help identify NISC codes that would be appropriate for EXPO. The meeting was adjourned.
2016 APTA Rail Conference 2016 APTA Business Member Networking Breakfast Survey Results 24 total respondents Is your company a: VM AE SP CS TP CT Other 0% 8% 8% 29% 4% 4% 21% Are you a: DBE/SBE VE TA Other 21% 0% 33% 25% Abbreviations: VM = Vehicle Manufacturer AE = A&E Firm SP = Supplier CS = Consultant TP = Technology Provider CT = Contractor DBE/SBE VE = Veteran's Enterprise TA = Transit Agency
2016 APTA Rail Conference Of those who responded: Yes No Did you meet new companies or agencies? 24 (100%) 24 (100%) 0 (0%) Do you intend to have discussions of future opportunities with new contact(s)? 24 (100%) 24 (100%) 0 (0%) Have you gotten new work from contacts? 15 (63%) 9 (38%) 6(25%) Should APTA continue to hold this event? 24 (100%) 0 What suggestions do you have to help us improve these events or any other general comments? Excellent program/workshop Keep it the same Hold event at 8 am Excellent match making session None. Great Job! Have all agencies in attendance come with a list of open projects or procurements Separate professional services from suppliers No changes Try an info table hosted by an agency procurement officers. The info from DART at this year's event was outstanding but difficult to absorb on speed dating approach. Separate professional services from contracting/construction
2016 SMARTBAR They were great and represented themselves, the university, their families and APTA in an outstanding manner. James Harper, Jr. Director, Office of Acquisition Management Federal Transit Administration Students from North Carolina A&T State University
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Phoenix, AZ Rail Conference June 20, 2016 6:30PM
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